{"id":2157031,"url":"https://alion.io/job/essentiaproteins-executive-assistant-apc","title":"Executive Assistant - APC","company":{"id":2467403,"name":"Essentia Protein Solutions","domain":"essentiaproteins.com","url":"https://alion.io/company/essentiaproteins","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":17,"ghost_share":0,"stale_share":0.706,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ankeny, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":47000,"max_usd":88000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-11-01T13:00:22Z","board_verified":true,"closed_at":null,"days_open":30,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":30},"description":"At APC, our values of Performance, Entrepreneurship, and Leadership shape how we work every day. We are looking for an Executive Assistant who takes pride in delivering on commitments, anticipates needs and opportunities, and builds strong partnerships that contribute to the success of leaders, teams, and the business.Provide high-level administrative, organizational, and business support to APC senior leadership by managing executive priorities, coordinating communications, facilitating meetings and events, and ensuring efficient execution of business activities. This role serves as a trusted partner to APC leadership, exercising sound judgment, maintaining confidentiality, and proactively anticipating organizational and executive needs.\nKEY ACCOUNTABILITIES:\nExecutive Support & Calendar Management\nManage complex executive calendars, schedules, and competing priorities to maximize leadership effectiveness.\nCoordinate meetings, appointments, and business activities while balancing changing priorities and deadlines.\nAnticipate executive needs and proactively resolve scheduling conflicts or administrative barriers.\nManage incoming communications and correspondence, responding independently when appropriate and escalating matters requiring executive attention.\nPrepare executives for meetings by assembling agendas, briefing materials, reports, and background information.\nMonitor outstanding commitments and ensure timely follow-up on key action items and decisions.\nTravel & Meeting Coordination\nCoordinate and manage domestic and international travel arrangements, including itineraries, accommodations, transportation, registrations, and supporting documentation.\nOrganize executive, leadership team, customer, supplier, and special event meetings.\nCoordinate meeting logistics, agendas, facilities, catering, technology support, and associated materials.\nSupport leadership team meetings, off-site sessions, and strategic planning events.\nManage logistics and planning for customer visits and executive-level meetings.\nCommunication & Document Management\nDraft, edit, proofread, and format executive communications, presentations, reports, and correspondence.\nPrepare high-quality presentation materials and supporting documentation for leadership meetings.\nManage confidential business records, contracts, and corporate documents.\nEnsure document accuracy, consistency, and professional presentation.\nSupport preparation of leadership updates, announcements, and employee communications.\nBusiness Operations & Project Coordination\nCoordinate special projects and strategic initiatives on behalf of leadership.\nTrack action items, deliverables, and project timelines.\nAssist in gathering information, preparing reports, and monitoring progress toward key objectives.\nSupport cross-functional collaboration by coordinating follow-up activities and communications.\nStakeholder & Relationship Management\nServe as a primary point of contact for internal and external stakeholders interacting with APC leadership.\nDevelop and maintain professional relationships with employees, customers, vendors, consultants, community partners, and other business contacts.\nRepresent APC leadership professionally in all interactions.\nFacilitate communication and information flow between leadership and key stakeholders.\nAdministrative Operations\nProcess expense reports, corporate card allocations, invoices, purchase requests, and other administrative transactions.\nMaintain office records, filing systems, and administrative processes.\nCoordinate office-related activities and support company events as needed.\nIdentify opportunities to improve processes, streamline workflows, and enhance administrative effectiveness.\nSCOPE & IMPACT:\nProvides direct support to APC executive leadership and regularly handles highly sensitive, proprietary, and confidential business information.\nPlays a critical role in enabling executive effectiveness through proactive organization, prioritization, communication, and execution.\nCoordinates activities across multiple functions and departments, often serving as a central point of communication and follow-up.\nInfluences organizational efficiency through effective management of executive priorities, meetings, projects, and communications.\nExercises discretion, independent judgment, and initiative in managing responsibilities and determining appropriate courses of action.\nServes as a trusted representative of APC leadership in interactions with employees, customers, suppliers, business partners, and community stakeholders.\nKEY CAPABILITIES:\nStrategic Partnership & Business Acumen\nUnderstands APC's business priorities and aligns support activities accordingly.\nAnticipates executive needs and proactively addresses issues before they become challenges.\nDemonstrates sound judgment when handling sensitive business matters.\nUnderstands the implications of business decisions and organizational priorities.\nCommunication & Influence\nCommunicates professionally and effectively with executives, employees, customers, suppliers, and external stakeholders.\nBuilds trust and credibility across all levels of the organization.\nAdapts communication style to diverse audiences and situations.\nDrafts clear, accurate, and professional correspondence and presentations.\nOrganization & Execution\nEffectively manages multiple priorities, competing deadlines, and frequent interruptions.\nMaintains exceptional attention to detail while balancing speed and accuracy.\nCoordinates complex schedules, travel arrangements, meetings, and events.\nEnsures timely completion of commitments and follow-up activities.\nInitiative & Problem Solving\nDemonstrates resourcefulness and independent thinking when addressing challenges.\nIdentifies potential conflicts, risks, or obstacles and recommends solutions.\nExercises good judgment in determining matters requiring executive involvement.\nContinuously seeks opportunities to improve administrative processes and efficiency.\nRelationship Management\nEstablishes productive working relationships across departments and functions.\nServes as a professional representative of APC leadership.\nMaintains discretion and professionalism when handling confidential matters.\nCreates positive experiences for internal and external stakeholders.\nAdaptability & Resilience\nRemains effective in a fast-paced and changing environment.\nAdjusts priorities based on evolving business needs.\nDemonstrates flexibility when supporting multiple leaders and initiatives.\nMaintains composure and professionalism under pressure.\nJOB QUALIFICATIONS:\nEducation:\nAssociate degree in Business Administration, Communications, or related field required.\nBachelor's degree preferred.\nExperience:\nMinimum of 3 years of progressively responsible executive administrative support experience.\nExperience supporting senior leaders or executives in a corporate environment required.\nDemonstrated experience coordinating executive schedules, travel, meetings, communications, and projects.\nExperience working with confidential business information and sensitive matters required.\nCOGNITIVE & DECISION-MAKING REQUIREMENTS:\nPrioritization & Independent Judgment\nRegularly evaluates competing requests, deadlines, and executive priorities to determine appropriate sequencing of work.\nExercises discretion in managing calendars, responding to inquiries, and determining issues requiring executive escalation.\nMakes independent decisions regarding scheduling, meeting logistics, communications, and administrative matters within established guidelines.\nAnalytical Thinking\nReviews information from multiple sources to identify inconsistencies, missing information, scheduling conflicts, or operational risks.\nAnticipates downstream impacts of decisions and actions.\nInterprets policies, procedures, and business requirements to support appropriate decision-making.\nProblem Solving\nIdentifies and resolves administrative, logistical, and coordination issues with limited supervision.\nDevelops practical solutions to conflicting priorities and changing business needs.\nResponds effectively to unplanned situations requiring immediate action.\nAttention to Detail & Information Processing\nReviews documents, reports, presentations, and correspondence for completeness, accuracy, grammar, and consistency.\nProcesses large volumes of information while maintaining confidentiality and accuracy.\nMonitors multiple workstreams and deadlines simultaneously.\nConfidentiality & Discretion\nRoutinely handles highly sensitive business, personnel, financial, strategic, and legal information.\nExercises sound judgment regarding the disclosure, handling, and storage of confidential information.\nMaintains professional discretion in all interactions and communications.\nPlanning & Coordination\nCoordinates multiple activities occurring simultaneously across leaders, departments, and external stakeholders.\nAnticipates future administrative and operational needs.\nBalances short-term requests with long-term planning requirements.\nPhysical & Mental Requirements\nApproximate: 8-Hour Day (may be longer during peak season)\nKey: Occasional = 0% - 33%\nFrequent = 34% - 66%\nContinuous = 67% - 100%\nN/A = Not Applicable\nStanding Occasional\nSitting Frequent\nWalking Occasional\nBending/Kneeling/Crouching/Stooping Occasional Reaching Above Shoulder Occasional\nClimbing (stairs, ladders, etc.) Occasional\nWorking on Heights:\nUnprotected Heights N/A\nProtected Heights N/A\nLifting Weights from 0 to 50 pounds Occasional\nPush/Pull/Maneuver Equipment/Products/Materials Weighing from 0 to 50 pounds Occasional\nBeing Around and/or Operating Moving Machinery/Equipment N/A\nOperating a Vehicle (as a part of your job) Frequent\nRead/Monitor Gauges on Various Equipment/Machinery N/A\nHand Movements:\nRecording Data Occasional\nOperating Office Equipment Occasional\nOperating Computer Occasional\nSimple Grasping (right and left) N/A\nFirm Grasping (right and left) N/A\nFine Manipulating (right and left) N/A\nFoot Movements to Operate Foot Controls N/A\nGood Vision, Corrected to Normal; or Ability to Access\nRequired Information and to Perform Job Duties Yes\nColor Definition Yes\nGood Hearing, Corrected to Normal; or Ability to Communicate\nand/or Understand Required Information and to Perform\nJob Duties Yes\nAbility to be Mobile throughout Required Work Areas Yes\nOffice Frequent\nMultiple Locations Occasional\nPlant Occasional\nEquipment/Maintenance or Repair Area N/A\nRough Terrain N/A\nOther N/A\nNote: This is not necessarily an exhaustive list of the job duties and requirements associated with this job and is intended to represent an accurate reflection of the current job.","description_format":"text","description_chars":10669,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Natural Resources","Meat & Poultry"],"lifecycle":[{"event":"open","at":"2026-10-09T06:59:54Z"}],"visa":[],"liveness":{"score":51,"band":"ok","label":"Likely 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