{"id":2157048,"url":"https://alion.io/job/essentiaproteins-office-manager","title":"Office Manager","company":{"id":2467403,"name":"Essentia Protein Solutions","domain":"essentiaproteins.com","url":"https://alion.io/company/essentiaproteins","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":17,"ghost_share":0,"stale_share":0.706,"repost_share":0,"time_to_fill_p50_days":58,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ankeny, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":70000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-20T00:00:00Z","employer_posted_date":"2026-08-20","last_verified_at":"2026-10-24T10:18:10Z","board_verified":false,"closed_at":null,"days_open":68,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":68},"description":"Our vision is to provide expertise that empowers our partners to improve the effectiveness of the food system globally. Every role contributes to our values of Trust, Collaboration, and Innovation.The Office Manager supports the daily office and facility operations of the Company. This includes managing resources, facilities, and service providers to ensure the office is functional and the building is well-maintained.\nJOBQUALIFICATIONS:\nEducation: High School Diploma or G.E.D. required\nExperience: At least two years of related administration, facilities, and event experience preferred or any equivalent combination of experience.\nJOBDUTIES:\n1. Office & Facilities Operations\nOversee day-to-day office operations and workplace services.\nCoordinate building and grounds maintenance, repairs, and preventive maintenance activities.\nMaintain building security measures, including key inventory and access management.\nCoordinate office moves, workstation setups, and facility space planning.\nEnsure common areas, conference rooms, and break areas are maintained and fully stocked.\n2. Vendor & Budget Management\nManage relationships with vendors and service providers, including office supplies, shredding services, mail carriers, catering providers, and facility maintenance contractors.\nNegotiate vendor agreements and monitor service quality and costs.\nTrack inventory usage and support budget planning and expense management.\nProcess invoices and maintain accurate records in accordance with company policies.\n3. Mailroom & Administrative Services\nManage all incoming and outgoing mail and package distribution.\nCoordinate shipping services, carrier pickups, and special mailing requests.\nSupport document retention and confidential document destruction processes.\nProvide administrative support for office operations as needed.\n4. Event & Meeting Coordination\nPlan and coordinate company meetings, events, and workplace activities.\nManage room reservations, catering, setup, and event logistics.\nEnsure conference room technology is operational and coordinate support when needed.\n5. Safety & Workplace Support\nSupport workplace safety initiatives, emergency preparedness activities, and safety committee operations.\nAssist with emergency response planning and facility-related drills.\nPromote a safe, organized, and welcoming workplace environment.\n6. Reception & Employee Support\nServe as backup receptionist, greeting visitors and directing inquiries professionally.\nSupport onboarding activities by preparing workstations and providing facility orientations.\nMaintain inventory and distribution records for designated company products and materials.\nSCOPE & IMPACT:\nEnsures business continuity by maintaining efficient office operations, functional facilities, and adequate resources for employee needs. \nPartners across departments and businesses to support meetings, events, and employee activities. \nManages relationships with external vendors and services providers to ensure qualify service, cost-effectiveness, and timely resolution.\nQUALIFICATIONS:\nCustomer Focus: Provides responsive, professional support to employees, leadership, visitors, and vendors.\nAttention to Detail: Ensures accuracy in office operations, facility coordination and processes.\nOrganization & Time Management: Effectively manages multiple priorities and deadlines.\nCommunication: Demonstrates strong written and verbal communication skills.\nConfidentiality & Judgment: Handles sensitive information with professionalism.\nTechnology & Systems: Works effectively with office technology and business systems.\nCollaboration: Builds strong working relationships across departments.\nBASIC PHYSICAL REQUIREMENTS:\nApproximate: 8-Hour Day (may be longer during peak season)\nKey: Occasional = 0% - 33%\nFrequent = 34% - 66%\nContinuous = 67% - 100%\nN/A = Not Applicable\nStanding Occasional\nSitting Continuous\nWalking Frequent\nBending/Kneeling/Crouching/Stooping Occasional\nReaching Above Shoulder Occasional\nClimbing (stairs, ladders, etc.) N/A\nWorking on Heights:\nUnprotected Heights N/A\nProtected Heights N/A\nLifting Weights from 0 to 50 pounds Occasional\nPush/Pull/Maneuver Equipment/Products/Materials Weighing from 0 to 50 pounds Occasional\nBeing Around and/or Operating Moving Machinery/Equipment N/A\nOperating a Vehicle (as a part of your job) N/A\nRead/Monitor Gauges on Various Equipment/Machinery N/A\nHand Movements:\nRecording Data Continuous\nOperating Office Equipment Continuous\nOperating Computer Frequent\nSimple Grasping (right and left) Continuous\nFirm Grasping (right and left) Continuous\nFine Manipulating (right and left) Continuous\nFoot Movements to Operate Foot Controls N/A\nGood Vision, Corrected to Normal; or Ability to Access Required Information and to Perform Job Duties Yes\nColor Definition No\nGood Hearing, Corrected to Normal; or Ability to Communicate and/or Understand Required Information and to Perform Job Duties Yes\nAbility to be Mobile throughout Required Work Areas Yes\nOffice Occasional\nMultiple Locations N/A\nPlant N/A\nEquipment/Maintenance or Repair Area N/A\nRough Terrain N/A\nOther N/A\nBASIC MENTAL REQUIREMENTS:\nThis job requires the mental capabilities to learn, comprehend and communicate both orally and in writing. Additionally, common sense and logical thinking are required to complete several job duties.\nWORKING CONDITIONS AND EXPOSURES:\nGeneral office working conditions exist, including some extended periods of computer work and extended hours during peak periods of activity.\nTRAINING:\nSafety:\nEmergency Procedures\nFirst Aid Training\nOther:\nOn-The-Job\nCQI\nEmployee Handbook\n“Note: This is not necessarily an exhaustive list of the job duties and requirements associated with this job, but is intended to represent an accurate reflection of the current job.”","description_format":"text","description_chars":5790,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Natural Resources","Meat & Poultry"],"lifecycle":[{"event":"open","at":"2026-10-09T06:59:54Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long shot","p_open":0.9,"p_active":0.513,"p_room":0.44,"age_days":68,"expected_fill_days":58,"reasons":["conf:67","stale_co","win:tail","crowd:junior"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/essentiaproteins-office-manager","json_url":"https://alion.io/job/essentiaproteins-office-manager.json","meta":{"generated_at":"2026-10-27T10:15:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11796,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2467403},"rest":"https://alion.io/mcp/rest/get_company?id=2467403"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fessentiaproteins-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fessentiaproteins-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fessentiaproteins-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/essentiaproteins-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fessentiaproteins-office-manager"}]}