{"id":1407122,"url":"https://alion.io/job/essity-manufacturing-administrative-assistant","title":"Manufacturing Administrative Assistant","company":{"id":12183,"name":"Essity","domain":"essity.com","url":"https://alion.io/company/essity","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":53,"ghost_share":0,"stale_share":0.849,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Menasha, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":69000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1854},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-08T00:00:00Z","employer_posted_date":"2026-09-08","last_verified_at":"2026-10-14T10:11:21Z","board_verified":true,"closed_at":null,"days_open":37,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":37},"description":"Manufacturing Administrative Assistant\nWho We Are\nEssity is a global leader in health and hygiene headquartered in Stockholm, Sweden, with a North American headquarters located in Philadelphia, PA. We are a multi-billion-dollar company with a purpose to break barriers to well-being for the benefit of consumers, patients, care givers, and customers across the globe. We do this through innovations in our Professional Hygiene, Personal Care, and Health & Medical business units that provide hygiene and health solutions to over a billion people every day worldwide.\nWorking at Essity is more than a career, it is where you will play your part in a better future, to improve well-being for people and have opportunities to drive positive change for society and the environment. As an employee at Essity, you will belong to a team where you feel valued, are safe, supported to grow and challenged to generate business results in a friendly and open atmosphere.\nAbout the Role\nEssity Professional Hygiene North America is currently searching for a Manufacturing Administrative Assistant located at our manufacturing facility in Menasha, WI\nThe Manufacturing Administrative Assistant/Human Resources Administrator provides comprehensive administrative and operational support to the manufacturing facility. This role serves as a key point of contact for employees, supervisors, Human Resources, Payroll, and Union representatives.\nWhat You Will Do\nPayroll Administration\nProcess and maintain weekly payroll utilizing the UKG Dimensions timekeeping system.\nReview employee timecards for accuracy, attendance exceptions, missed punches, overtime, and schedule adherence.\nCollaborate with supervisors to resolve payroll discrepancies prior to payroll submission.\nMaintain payroll records in accordance with company policies and legal requirements.\nSupport audits and provide payroll-related reports as requested.\nUnion Contract Administration\nApply union contract provisions related to payroll, attendance, overtime distribution, vacation scheduling, holiday pay, and shift differentials.\nEnsure payroll practices comply with collective bargaining agreement requirements.\nAssist in answering employee questions regarding pay, seniority, attendance, and contract-related provisions.\nPartner with Human Resources and site leadership to resolve payroll-related union issues.\nLeave of Absence & FMLA Administration\nCoordinate and track employee leave requests, including Family and Medical Leave Act (FMLA) cases.\nMaintain accurate leave records and documentation while ensuring confidentiality.\nAssist employees with leave-related paperwork and communication requirements.\nPartner with Human Resources to ensure compliance with federal, state, and company leave policies.\nScheduling & Administrative Support\nSupport department managers with meeting scheduling, reporting, document preparation, and administrative tasks.\nPrepare and distribute site communications, notices, and employee correspondence.\nManage office supplies and maintain organized administrative records.\nWrites purchase requisitions, enters purchase orders into SAP system, and prepares annual blanket order requisitions.\nManages food and drink contractors for cafeteria and break rooms.\nRecruiting & Hiring Support\nCoordinate hourly production recruiting activities.\nSchedule candidate interviews and facilitate communication between candidates and hiring managers.\nAssist with candidate tracking, pre-employment requirements, and onboarding activities.\nSupport job postings, recruitment events, and workforce staffing initiatives.\nMaintain recruiting records and ensure a positive candidate experience.\nWho You Are\nRequired\nHigh school diploma or equivalent; Associate degree preferred.\n3+ years of administrative experience in a manufacturing, industrial, or unionized environment.\nExperience processing payroll and timekeeping using UKG Dimensions or similar workforce management systems.\nKnowledge of payroll practices, attendance tracking, and timekeeping procedures.\nExperience supporting FMLA and leave administration processes.\nExperience supporting recruiting and interview scheduling.\nProficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.\nPreferred\nExperience in a unionized manufacturing environment.\nKnowledge of collective bargaining agreements and payroll-related contract administration.\nFamiliarity with HRIS and payroll systems.\nExperience supporting employee onboarding. \nKnowledge of SAP purchasing systems\nWhat We Can Offer You\nAt Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.\nCompensation and Benefits:\nExpected Compensation:\nCompetitive annual salary + annual incentive bonus + benefits\nPay offered may vary depending on multiple individualized factors such as knowledge, skills, and experience.\nAlong with competitive pay you will be eligible for the following benefits:\nUnited Healthcare PPO / EyeMed Vision Insurance / Delta Dental Insurance\nWellness program provided through Rally\nHealthcare and Dependent Care Flexible Spending Accounts (FSA)\n401(k) with employer match and annual employer base contribution\nCompany paid Basic Life, AD&D, short-term and long-term disability insurance\nPTO offering with Paid Holidays\nScholarship program for children of Essity employees. \nAdditional Information\nThe Company is committed to equalemployment opportunity and providingreasonable accommodations to qualifiedcandidates and employees pursuant toapplicable law. We value and encouragediversity and solicit applications from allqualified applicants without regard to race,color, gender, sex, age, religion, creed,national origin, ancestry, citizenship, maritalstatus, sexual orientation, physical or mentaldisability, medical condition, military andveteran status, gender identity or expression,genetic information, or any othercharacteristic protected by federal, state, orlocal law.\nIf you require reasonableaccommodation as part of the applicationprocessplease contact \nTogether, we are improving lives, every day\nWorking at Essity is not just a career; it is a chance to directly make the world a healthier, more hygienic and safer place. With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being.\nApplication End Date:\nJob Requisition ID:\nEssity264849","description_format":"text","description_chars":6523,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Cafeteria","Dental insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Personal Care"],"lifecycle":[{"event":"open","at":"2026-09-28T18:17:45Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 5","filings_12m":5,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":92500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":13,"band":"cold","label":"Long shot","p_open":1,"p_active":0.364,"p_room":0.35,"age_days":36,"expected_fill_days":16,"reasons":["conf:18","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/essity-manufacturing-administrative-assistant","json_url":"https://alion.io/job/essity-manufacturing-administrative-assistant.json","meta":{"generated_at":"2026-10-15T04:00:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5778,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":12183},"rest":"https://alion.io/mcp/rest/get_company?id=12183"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fessity-manufacturing-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fessity-manufacturing-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fessity-manufacturing-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/essity-manufacturing-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fessity-manufacturing-administrative-assistant"}]}