{"id":3931981,"url":"https://alion.io/job/essity-payroll-hr-administration-specialist","title":"Payroll & HR Administration Specialist","company":{"id":12183,"name":"Essity","domain":"essity.com","url":"https://alion.io/company/essity","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":77,"ghost_share":0.013,"stale_share":0.623,"repost_share":0.039,"time_to_fill_p50_days":20,"computed_at":"2026-11-15T07:52:55Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Legnano, Italy","Italy"],"countries":["IT"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":33600,"max":null,"currency":"EUR","period":"year","gross":true,"usd_annual":37442},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-06T00:00:00Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-15T02:03:01Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"At Essity, we believe that every employee experience matters. As a Payroll & HR Administration Specialist, you will support accurate and compliant payroll processes for approximately 1,000 employees across Italy. The position is based in Legnano (MI), reports to the Payroll & Employee Admin Leader Italy, and is part of a team of four people.\nYou will work closely with HR, Finance, employees, and other internal stakeholders, supporting both office and manufacturing employees and helping ensure an efficient and high-quality payroll service.\nWhat You Will Do\nManage and maintain employee master data throughout the entire employee lifecycle, ensuring accuracy, quality, and data integrity.\nManage Time & Attendance processes, including attendance, absences, vacation, sick leave, overtime, and other working time-related transactions.\nManage the end-to-end payroll process, ensuring the accurate handling of salaries, taxes, social security contributions, benefits, allowances, and other compensation elements.\nReview and validate payroll results through controls and reconciliations, coordinating any required corrections.\nSupport year-end payroll activities and statutory obligations, including Tax Certification (CU), Form 770, INAIL requirements, and other regulatory compliance activities.\nPartner with the Finance team on monthly and annual closing activities, including accrual management and labor cost accounting.\nProvide specialist support to HR and internal stakeholders on payroll, personnel administration, and labor law matters.\nManage relationships with external payroll providers, ensuring service quality, operational continuity, and timely issue resolution.\nPrepare payroll analyses and reports for HR, Finance, Audit, budgeting, and forecasting purposes, supporting data-driven decision-making.\nMonitor regulatory developments and contribute to the continuous improvement of payroll processes, HR/Payroll systems, and cross-functional projects.\nSupport the car fleet administrator with fleet management activities and act as a key point of contact for employees based at the Legnano office\nWho You Are\nYou hold a degree in Economics, Law, Human Resources, or an equivalent combination of education and professional experience.\nYou have payroll experience gained within a structured organization or a specialized payroll provider.\nYou possess strong knowledge of labor, tax, and social security regulations, collective bargaining agreements, and compensation and benefits practices.\nYou are detail-oriented, analytical, and quality-focused, with a strong commitment to accuracy and compliance.\nYou have excellent numerical skills and solid experience in payroll data analysis and reporting, with advanced proficiency in Excel.\nYou are familiar with HR and payroll systems; knowledge of Workday, SAP, and/or Zucchetti is considered a strong advantage.\nYou can communicate clearly and effectively with a wide range of stakeholders and explain complex topics in a simple and understandable way.\nYou demonstrate a proactive mindset, with a strong focus on continuous improvement, innovation, and effective management of priorities and deadlines.\nYou are fluent in both English and Italian\nYou are required to be available for regular travel to the Altopascio (LU) site, especially during the initial onboarding and training period\nWhat We Offer\nWe offer a permanent employment contract, with our salary offer starting from €33,600 gross per year, plus meal vouchers, an annual performance bonus, and additional company benefits.\nYou will also benefit from a flexible hybrid working model, including two days of remote working per week\nMost importantly, you will become part of a collaborative, inclusive, and people-focused environment where your contributions are valued, continuous learning is encouraged, and everyone is empowered to develop their potential and make a meaningful impact on the business and the communities we serve.\nThis job posting is open to applications from all genders (Law 903/77 and Legislative Decree 198/06) and to individuals of any age, nationality, religion, disability, sexual orientation, or other characteristics protected by law. We do not discriminate in relation to access or treatment during the selection process.\nApplication End Date:\n19 nov 2026Job Requisition ID:\nEssity264431","description_format":"text","description_chars":4336,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Continuous learning","Hybrid work"],"hiring_locations":[{"name":"Italy","iso":"IT","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Baby Products","Personal Hygiene & Toiletries","Medical Supplies & Consumables","Wound Care"],"lifecycle":[{"event":"open","at":"2026-11-08T02:01:39Z"}],"visa":[],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.609,"p_room":0.9,"age_days":9,"expected_fill_days":20,"reasons":["conf:5","stale_co","velocity","win:mid","comp:brand,attention"],"computed_at":"2026-11-15T07:52:55Z"},"pay":{"stated_usd_annual":37442,"is_top_pay":false},"html_url":"https://alion.io/job/essity-payroll-hr-administration-specialist","json_url":"https://alion.io/job/essity-payroll-hr-administration-specialist.json","meta":{"generated_at":"2026-11-15T17:23:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9437,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":12183},"rest":"https://alion.io/mcp/rest/get_company?id=12183"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fessity-payroll-hr-administration-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fessity-payroll-hr-administration-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fessity-payroll-hr-administration-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/essity-payroll-hr-administration-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fessity-payroll-hr-administration-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3931981}},{"tool":"search_jobs","arguments":{"company":"essity.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3931981},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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