{"id":2089098,"url":"https://alion.io/job/essnova-solutions-administrative-assistant-ndu","title":"Administrative Assistant - NDU","company":{"id":672943,"name":"Essnova Solutions","domain":"essnova.com","url":"https://alion.io/company/essnova","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":79000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T13:46:58Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-16T00:17:25Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Administrative Assistant\nLocation: Washington, DC 20024 Ft. McNair | Onsite\nEmployment Type: Full-Time | Contract\nSchedule: Monday-Friday\nAbout Essnova Solutions\nAt Essnova Solutions, Inc., we believe meaningful work begins with people who take pride in what they do. We provide technology, administrative, and professional services that help federal government and commercial clients strengthen operations, overcome challenges, and achieve their missions.\nOur success is built on collaboration, integrity, and a commitment to excellence. We value individuals who bring initiative, professionalism, and a positive attitude to their work, and we strive to create an environment where every team member can contribute and grow.\nAbout the Opportunity\nEssnova Solutions is seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support a U.S. Federal Government client in Washington, DC.\nThis position provides essential administrative and operational support within a federal higher education environment. The successful candidate will work closely with faculty, staff, students, and visitors to coordinate daily office activities, maintain accurate records, prepare professional correspondence, and ensure efficient administrative operations.\nWe are looking for someone who enjoys helping others, communicates effectively, manages competing priorities with confidence, and takes ownership of their responsibilities.\nThis is a full-time contract opportunity with the potential for a long-term, multiyear engagement.\nKey Responsibilities\nAdministrative and Office Support\nServe as a professional and welcoming first point of contact for staff, students, visitors, and external stakeholders.\nAnswer and screen telephone calls, respond to inquiries, record messages, and direct communications to appropriate personnel.\nCoordinate appointments, meetings, calendars, and daily office schedules.\nSupport routine office operations, including document management, filing, correspondence tracking, and administrative coordination.\nMaintain accurate contact directories, office rosters, distribution lists, and administrative records.\nUpdate office bulletin boards, shared resources, and informational materials to ensure content remains current and accurate.\nDocument Preparation and Correspondence\nDraft, format, edit, and proofread professional correspondence, memoranda, emails, presentations, reports, and other administrative documents.\nPrepare and process government forms, academic papers, manuscripts, speeches, meeting materials, and official documentation.\nReview documents for accuracy, completeness, formatting consistency, and compliance with established administrative procedures.\nOrganize and maintain electronic and physical files in accordance with applicable records management requirements.\nAssist with preparing monthly activity reports, progress updates, and administrative summaries.\nMeeting and Operational Coordination\nSchedule meetings, reserve appropriate meeting spaces, coordinate logistical arrangements, and prepare supporting materials.\nAssist with meeting agendas, presentation materials, attendance records, and follow-up correspondence.\nCoordinate with internal departments and external contacts to facilitate timely communication and information sharing.\nTrack administrative requests, deadlines, and action items to support efficient workflow.\nProvide general administrative assistance for special projects, events, and organizational activities.\nCustomer Service and Team Support\nRespond professionally and courteously to requests from faculty, staff, students, and visitors.\nMaintain confidentiality when handling sensitive administrative, personnel, or student-related information.\nCollaborate with team members to identify administrative needs and support daily operational priorities.\nExercise sound judgment, initiative, and discretion when resolving routine administrative matters.\nPerform other related administrative duties as assigned within the scope of the position.\nRequirements\nRequired Qualifications\nPrevious experience providing administrative, clerical, or office support in a professional environment.\nProficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.\nStrong written and verbal communication skills.\nExcellent organizational skills with the ability to manage multiple tasks, deadlines, and competing priorities.\nDemonstrated attention to detail and accuracy in preparing documents and maintaining records.\nAbility to interact professionally with individuals at all organizational levels.\nExperience managing calendars, coordinating meetings, and maintaining administrative files.\nAbility to exercise discretion and maintain confidentiality when handling sensitive information.\nStrong customer service skills and a dependable, team-oriented approach.\nAbility to work onsite in Washington, DC, in accordance with client scheduling requirements.\nPreferred Qualifications\nPrevious administrative experience supporting a federal government agency, educational institution, or similarly structured organization.\nFamiliarity with government correspondence, administrative procedures, or records management practices.\nExperience preparing formal reports, academic materials, or executive-level correspondence.\nExperience working in a fast-paced, service-oriented office environment.\nBenefits\nEssnova Solutions offers a competitive benefits package designed to support the well-being and professional success of our employees, including:\nMedical and dental insurance\nPaid time off\nPaid holidays\nOpportunities for professional development and career growth\nBenefits eligibility and availability are subject to applicable company policies and plan terms.\nEqual Employment Opportunity (EEO) Statement\nEssnova Solutions, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.\nEssnova Solutions is committed to maintaining a professional, inclusive, and respectful workplace. 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