{"id":2428787,"url":"https://alion.io/job/estithmar-holding-executive-personal-assistant-libya","title":"Executive Personal Assistant - Libya","company":{"id":3225703,"name":"Estithmar Holding","domain":"estithmarholding.com","url":"https://alion.io/company/estithmarholding","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Qatar"],"countries":["QA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":96000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2188},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-24T00:00:00Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-10-23T11:14:32Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Job Summary\nThe Executive Personal Assistant provides full administrative and secretarial support at a senior level to ensure the smooth management of day-to-day affairs. The position handles sensitive and complex issues in a professional and objective manner and serves as the primary point of contact for internal and external constituencies on all matters pertaining to his/her immediate superior such as but not limited to handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings and fulfilling all administration requirements assigned.\n Job Responsibilities 1\nEnsure the proper compilation of data, prepare error-free reports and/or collate data for consideration and presentation by supervisor as and when required within the set deadline.\nProcess and respond professionally and promptly to all incoming and outgoing communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary.\nRemain strictly professional and approachable at all times, provide excellent customer service to all visitors of immediate supervisor and business partners.\nEnsure to maintain an accurate and up-to-date scheduler to help organize appointments with the direct supervisor and give necessary advice / reminder on daily basis and ensure critical meetings are not missed.\nEnsure to check admission of guests without appointments to the direct supervisor on daily basis and maintain a log of visitors and appointments for easy reference on a daily basis.\nEnsure total confidentiality and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.\nEnsure that documents for the department are distributed to the concerned personnel on a timely manner, are properly screened / and organized in the signature file on daily basis.\nEnsure to record distributed documents and monitor actions taken for correspondence that require reply on a daily basis and advise the direct supervisor for any documents / matters that require immediate attention on daily basis.\nEnsure screening and forwarding approved calls to the direct supervisor on daily basis.\nEnsure to monitor all documents coming in or always leaving the department in compliance to the quality management system.\nEnsure proper dissemination of emails to the department on daily basis. Ensure that couriers / packages are delivered / received in timely manner.\nEnsure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.\nEnsure to compile data, prepare error free reports or collate data for consideration and presentation by supervisor as and when required within the set deadline.\nSupport the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies\nJob Responsibilities 2\nAdditional Responsibilities 3\nJob Knowledge & Skills\nProficiency in administrative tasks such as scheduling meetings, managing calendars, organizing travel arrangements, and handling correspondence, ensuring efficient office operations.\nAbility to prioritize tasks, manage deadlines, and handle multiple responsibilities simultaneously, optimizing the executive's time and productivity.\nUnderstanding of the importance of confidentiality in handling sensitive information, such as financial documents, legal matters, and personal correspondence, maintaining discretion and professionalism at all times.\nExcellent verbal and written communication skills to liaise with internal and external stakeholders, including executives, clients, and vendors, conveying information clearly and professionally.\nStrong problem-solving skills to anticipate and address issues proactively, troubleshoot problems independently, and find effective solutions to challenges that arise in the course of supporting the executive.\nERP knowledge preferably SAP functional skills are a requirement to be successful in this role\n Job Experience\nMinimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus\nCompetencies\nAgility\nAI Fluency\nResilience\nQuality_321977507\nLeadership_321977503\nGeneral Inventory Management L2\nCalendar Maintenance L2\nDocument & Record Control L2\nTravel Arrangements L2\nAdministrative Document Design L2\n Education\nBachelor's Degree in Business Administration or any related field","description_format":"text","description_chars":4646,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Libya","iso":"LY","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems","Facilities Management","Construction","Investment Holding Companies"],"lifecycle":[{"event":"open","at":"2026-10-13T08:19:44Z"}],"visa":[],"liveness":{"score":20,"band":"cold","label":"Long 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