{"id":2424009,"url":"https://alion.io/job/estithmar-holding-personal-assistant","title":"Personal Assistant","company":{"id":3225703,"name":"Estithmar 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telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary.\nMaintain a scheduler to help organize appointments with the immediate superior and give necessary advice / reminder on daily basis and ensure critical meetings are not missed.\nMaintain a log of visitors and appointments for easy reference on a daily basis.\nEnsure to appear and act in a professional and pleasant manner with all visitors.\nEnsure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.\nEnsure that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.\nEnsure that documents for the immediate superior are properly screened / and organized in the signature file on daily basis.\nRecord all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.\nMonitors all documents coming in or leaving the department in compliance to the quality management system at all times.\nEnsure to collate data or to prepare professional reports, memos or presentations as and when requested by the immediate superior within the established time frame with minimal errors\nEnsure to compile data, prepare error free reports or collate data for consideration and presentation by immediate superior as and when required within the set deadline.\nAdditional Job Roles & Responsibilities\nAdditional Responsibilities 3\n Job Knowledge\nKnowledge on handling/preparing correspondence.\nKnowledge of information gathering and monitoring\nExcellent working knowledge of English (oral and written)\nKnowledge of computer and other related office equipment\nHigh proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)\nERP knowledge preferably SAP functional skills are a requirement to be successful in this role.\n Job Experience\nMinimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus\nCompetencies\nAgility\nAI Fluency\nResilience\nQuality_321977507\nLeadership_321977503\nGeneral Inventory Management L2\nCalendar Maintenance L2\nDocument & Record Control L2\nTravel Arrangements L2\nAdministrative Document Design L2\n Education\nBachelor's Degree in any related field\nMaster's degree in Business Administration","description_format":"text","description_chars":3104,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health Systems","Facilities Management","Construction","Investment Holding 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