{"id":2404381,"url":"https://alion.io/job/estithmarholding-document-controller","title":"Document Controller","company":{"id":3225703,"name":"Estithmar 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Summary\nThe Document Controller ensures that the organization documents, contracts, correspondence letters, agreements, commercial documents, samples, method statements are properly received and accurately recorded in a worthy manner which will be distributed internally/externally as per approved distribution matrix to concern departments, discipline, stakeholder etc. The role leads in adopting Company quality policy and procedures throughout service with Company by keeping aware of basic ISO standards which helps to maintain and follow consistency methodology in projects.\nJob Responsibilities 1\nMaintain an organized and efficient document control system, including both electronic and physical filing systems.\nReceive, log, and distribute incoming documents to relevant departments or personnel in a timely manner.\nEnsure that all documents are properly labeled, classified, and stored according to established procedures and standards.\nMonitor document revisions and updates, ensuring that the latest versions are readily available to authorized users.\nAssist in the creation, formatting, and editing of documents as needed, including ensuring compliance with document templates and standards.\nFacilitate document review and approval processes, tracking progress and ensuring that deadlines are met.\nPerform regular audits and quality checks on document management processes to maintain accuracy and integrity.\nProvide training and support to staff members on document control procedures and systems.\nGenerate reports and metrics related to document control activities, such as document status, distribution, and access logs.\nMaintain confidentiality and security of sensitive documents and information, adhering to privacy regulations and Company policies.\nSupport the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies\nJob Responsibilities 2\nAdditional Responsibilities 3\nJob Knowledge & Skills\nKnowledge in ISO documentation standards\nKnowledge in use of spreadsheets, database, word processing and selected job specific software\nKnowledge of records management principles and procedures including record keeping and filing principles\nand practices\nGood working knowledge of English, both written and verbal\nERP knowledge preferably SAP functional skills are a requirement to be successful in this role\n Job Experience\nMinimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plus\nCompetencies\nResilience\nQuality_321977507\nLeadership_321977503\nDatabase Knowledge L1\nRecordkeeping and Logs L1\nCustomer Document Analysis L1\nData Archiving L1\nAgility\nRecords Management L1\nAI Fluency\n Education\nBachelor's Degree in Business Administration or any related 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