{"id":446602,"url":"https://alion.io/job/etap-administrative-assistant","title":"Administrative Assistant","company":{"id":20126,"name":"ETAP","domain":"etap.com","url":"https://alion.io/company/etap","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":9,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":57,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Colomiers, France"],"countries":["FR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":20000,"max_usd":34000,"period":"year","method":"role_country_seniority_unknown","sample_n":81},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-06-26T00:00:00Z","employer_posted_date":"2026-06-26","last_verified_at":"2026-11-14T01:41:48Z","board_verified":true,"closed_at":null,"days_open":141,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":141},"description":"ETAP permet à ses clients de prendre des décisions éclairées tout au long du cycle de vie des systèmes électriques et de leurs projets grâce à des solutions logicielles innovantes. En utilisant les solutions et la plateforme de jumeau numérique d'ETAP, nos clients bénéficient d'une aide à la décision continue depuis les phases de conception et d'ingénierie, jusqu'aux opérations et à la maintenance. ETAP accompagne ses clients dans leur transformation numérique et leur transition énergétique pour un avenir durable, en les aidant dans leur quête de sécurité, de fiabilité et de résilience.\nL'expertise d'ETAP s'appuie sur plus de 35 ans d'expérience, et plus récemment sur l'intégration en 2023 des offres d'IGE, un éditeur de logiciels d'ingénierie électrique réputé pour son portefeuille de logiciels SEE dédiés à la création, à la maintenance et au calcul de projets d'installation électrique.\nLa passion de nos employés pour l'excellence, l'innovation et la satisfaction client est notre ressource la plus précieuse. Si vous partagez cette passion - et souhaitez faire partie d'une entreprise actrice de la transition énergétique vers un monde plus durable pour les générations futures - nous vous invitons à nous rejoindre !\nETAP s'engage à créer un environnement de travail inclusif et est fier d'être un employeur offrant l'égalité des chances.\nJob Title: Sales Administration\nLocation: France\nEmployment Type: [full-time]\nThe job\nJob Description Summary\nSupport the full sales administration cycle, ensuring accurate customer data, compliant orders, and smooth internal coordination.\nValidate quotes, process customer-approved orders, and maintain high-quality service for internal teams and customers.\nCollaborate with sales, finance, and support teams to ensure efficient commercial operations.\nContribute to process improvements and support onboarding within the Sales Administration function.\nKey responsibilities\nVerify and update customer information, including tax data, addresses, and contacts.\nProvide support for all inquiries related to customer accounts.\nValidate customer-approved quotes and ensure accuracy and compliance.\nMonitor CPQ quotes to confirm alignment with customer orders.\nAssist sales representatives when quotes or orders do not meet established rules.\nResolve daily issues related to quotes, orders, and customer account data.\nCommunicate and coordinate with cross-functional teams for efficient order processing.\nSupport implementation and improvement of sales administration processes.\nParticipate in onboarding and training new employees when required.\nEssential requirements\nTwo-year post-secondary diploma or equivalent education.\nStrong administrative and organisational skills with attention to detail.\nAbility to manage priorities, deadlines, and multiple tasks.\nClear and professional communication skills (written and verbal).\nProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).\nFluent in English; Danish is a plus.\nDesired skills\nExperience with CPQ systems and Salesforce.\nAbility to apply commercial rules and procedures effectively.\nStrong problem-solving and critical-thinking abilities.\nTeam-oriented mindset with strong interpersonal skills.\nAbility to work independently with reliability and confidentiality.\nCapacity to adapt to new processes and evolving systems.\nTeaching and knowledge-sharing ability.\nETAP exige que tous les candidats retenus se soumettent et réussissent une vérification complète de leurs antécédents avant de commencer à travailler. La vérification des antécédents sera effectuée conformément aux lois locales et peut, sous réserve de ces lois, inclure une preuve de diplôme, une vérification des antécédents professionnels, une preuve d'autorisation de travail, un casier judiciaire, une vérification d'identité, une vérification de crédit. Certains postes traitant de données personnelles sensibles et/ou de tiers peuvent impliquer des critères supplémentaires de vérification des antécédents.\nETAP est un employeur garantissant l'égalité des chances. Nous nous engageons à être un employeur exemplaire doté d’une culture inclusive, en développant un environnement de travail où tous nos employés sont traités avec dignité et respect. Nous valorisons la diversité et l’expertise que des personnes d’horizons différents apportent à notre entreprise.\nVenez rejoindre ETAP pour créer la technologie transformatrice qui permet à nos clients de créer un monde meilleur.","description_format":"text","description_chars":4471,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"France","iso":"FR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["CAD, PLM & BIM Software","Simulation & Digital Twin Software","Power Grid"],"lifecycle":[{"event":"open","at":"2026-09-06T07:49:03Z"}],"visa":[],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.364,"p_room":0.28,"age_days":141,"expected_fill_days":57,"reasons":["conf:4","velocity","win:tail","crowd:"],"computed_at":"2026-11-14T05:58:10Z"},"pay":null,"html_url":"https://alion.io/job/etap-administrative-assistant","json_url":"https://alion.io/job/etap-administrative-assistant.json","meta":{"generated_at":"2026-11-14T13:59:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14627,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":20126},"rest":"https://alion.io/mcp/rest/get_company?id=20126"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fetap-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fetap-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fetap-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/etap-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fetap-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":446602}},{"tool":"search_jobs","arguments":{"company":"etap.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":446602},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}