{"id":3009557,"url":"https://alion.io/job/ethio-asian-industries-executive-assistant","title":"Executive Assistant","company":{"id":3898092,"name":"Ethio-Asian Industries","domain":"ethioasian.com","url":"https://alion.io/company/ethio-asian-industries","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Addis Ababa, Ethiopia"],"countries":["ET"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":18000,"period":"year","method":null,"sample_n":15479},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"closed","first_seen_at":"2026-10-21T13:39:02Z","employer_posted_date":null,"last_verified_at":"2026-10-29T08:57:30Z","board_verified":false,"closed_at":"2026-10-29T08:57:30Z","days_open":7,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":7},"description":"Job Summary Information\nJob Title: Executive Assistant \nJob Category: Non-Management\nDepartment: Chief Executive Office\nJob Grade: 8\nReport to: Chief Executive Officer\nLocation: Addis Ababa\nDirect Supervises: None\nIssue Date: April 2025\n\nRevise Date:\nJob Purpose\nProvides comprehensive secretarial and administrative support to the CEO and the Company, including managing the CEO’s diary and appointments, drafting correspondence and reports, taking meeting minutes, and maintaining physical and electronic records and files.\nExpected results/Outcome\nWell organized and kept soft and hard copy of documents.\nWell served customers/stakeholders of the CEO or the Company.\nWell distributed, signed and documented board of Directors minutes.\nDuties\nExecutive and Administrative Support\nProvide comprehensive secretarial and administrative support to the CEO and Departments, including drafting correspondence, preparing reports, maintaining records, and organizing briefing materials.\nManage the CEO’s calendar, appointments, meetings, travel arrangements, and accommodation.\nScreen incoming telephone calls, receive visitors, record messages, and coordinate appointments in consultation with the CEO.\nManage incoming and outgoing correspondence, ensuring timely submission to the CEO for review, decision, approval, or signature and subsequent follow-up with the relevant parties.\n\nMeeting and Event Coordination\nOrganize and coordinate executive meetings and other official engagements.\nPlan and coordinate corporate events, product launches, and public appearances to promote the organization’s image and strengthen stakeholder engagement.\n\nCommunication and Stakeholder Relations\nServe as a liaison between the CEO to top management, employees, clients, and other stakeholders to ensure effective communication and coordination.\nBuild and maintain professional relationships with internal and external stakeholders.\nRepresent the CEO professionally in official communications and engagements, as authorized.\n\nOffice Administration and Records Management\nDevelop and maintain an effective filing and records management system for electronic and hard-copy documents, ensuring confidentiality, security, and accessibility.\nCoordinate administrative activities and monitor follow-up actions to support the effective functioning of the CEO’s office.\nAssess secretarial and administrative service delivery and contribute to training and capacity-building initiatives for secretarial staff to improve organizational efficiency.\n\nReporting and Performance Monitoring\nPrepare and consolidate daily, weekly, monthly, quarterly, and annual reports as required.\nPrepare performance reports for the CEO’s office and monitor assigned action items to ensure timely completion.\nIdentify, prioritize, and escalate issues requiring the CEO’s attention to facilitate timely decision-making.\n\nExecutive Coordination and Operational Efficiency\nAnticipate the CEO’s administrative and operational needs and independently address routine matters within the scope of delegated authority.\nSupport the CEO in implementing strategic and operational priorities and coordinating special projects.\nIdentify opportunities to improve office systems, administrative procedures, and operational efficiency.\nParticipate in management walkarounds with the CEO, as required, and follow up on identified operational issues and agreed actions.\n\nProfessional Conduct and Confidentiality\nMaintain strict confidentiality and exercise discretion when handling sensitive organizational and executive information.\nDemonstrate sound judgment, initiative, attention to detail, and professionalism when managing competing priorities and unexpected situations.\nAdapt to changing priorities, exercise appropriate decision-making within delegated authority, and complete assignments accurately and on time.\nPerform other related duties as assigned by the Chief Executive Officer.\n\nRequirements\nMinimum Qualification & Skills Required\nEducation: Diploma/TVET Level IV certificate in secretarial science /public administration\nExperience: 5 years out of which 3 years as executive secretary/Administrative assistant \nRequired Technical Competencies Executive\n\nEffective Communication \nRegulatory Compliance \nComputer data processing software Operating\nProof Reading and Editing\nMinute writing\nReport Writing\nTaking and giving effective feedback\nExcellent written and verbal communication skills.\nStrong interpersonal and networking skills.\nStrategic thinking and problem-solving abilities.\nAbility to work under pressure and manage deadlines.\nStrong organizational and project management skills.\n\nHow to apply\nInterested and qualified candidates can apply through email 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