{"id":876428,"url":"https://alion.io/job/everythinghr-executive-assistant","title":"Executive Assistant","company":{"id":696807,"name":"Sucuri","domain":"everythinghr.com","url":"https://alion.io/company/everythinghr","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Santa Monica, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-05-05T22:12:16Z","employer_posted_date":"2026-05-05","last_verified_at":"2026-10-18T15:51:00Z","board_verified":true,"closed_at":null,"days_open":165,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":165},"description":"Club Kuma is a creative studio that partners with clients and creators to brand, design, and manufacture award-winning hero products. Built on a heritage of creativity and innovation, we are one team, in-house. By delivering elevated design and unparalleled service, we set the trend. Then set it again.\nWith headquarters in sunny Santa Monica and a creative workplace culture, Club Kuma is designed to have fun. We’re committed to building lasting partnerships with all our collaborators, from the creators who inspire our products and brands, to the people we hire to make them. You’ll find competitive salaries and benefits with every full-time position, because our team believes in rewarding a job well done.\n We are looking for an Executive Assistant who will support our CEO and CSO. The ideal candidate will possess strong travel experience, exceptional administrative skills, a professional demeanor, and the ability to manage multiple priorities efficiently. This role offers an exciting opportunity to work closely with senior leadership, providing comprehensive support to ensure smooth daily operations and strategic initiatives. This role is full-time on-site at our offices in Santa Monica.\nWhat you’ll do:\nPlan and manage complex domestic and international travel for two senior executives, including multi-city itineraries, flight and hotel arrangements, visa and entry requirements, ground transportation, and detailed day-by-day travel packages.\nManage and maintain executive calendars, proactively scheduling and prioritizing meetings, appointments, and conferences across multiple time zones.\nPrepare and organize all supporting materials for travel, meetings, and events, including agendas, briefing documents, and expense reports.\nCoordinate and assist with planning for company functions, conferences, and special projects from logistics through execution.\nSupport light HR functions, including timecard reviews and approvals, and helping onboard new employees by coordinating equipment orders, desk setup, and first-day logistics.\nProvide light customer service support for our house brand, serving as a professional and helpful point of contact.\nOversee general office management, including supply ordering, coordinating repairs, and maintaining an organized and functional work environment.\nHandle sensitive information with the utmost confidentiality and discretion at all times.\nMaintain a high standard of professionalism and integrity in all communications with executives, colleagues, clients, and vendors.\nSupervise and provide day-to-day direction and support to the office assistant/receptionist, serving as their primary point of contact for questions, priorities, and performance feedback.\nOther duties as assigned.\n What you have:\n3+ years of experience supporting C-suite or senior-level executives in a fast-paced environment.\nDemonstrated experience booking and managing complex international travel, including multi-city itineraries, visa coordination, and cross-timezone scheduling.\nProficiency across the full Microsoft 365 suite, including Outlook (calendar and email management), Teams, Word, Excel, PowerPoint, and SharePoint.\nExceptional organizational skills with a strong ability to prioritize, multitask, and pivot quickly without losing attention to detail.\nStrong written and verbal communication skills; able to represent executives professionally in all correspondence.\nDiscretion and sound judgment when handling confidential or sensitive information.\nComfortable working independently with minimal oversight and taking ownership of tasks from start to finish.\nExperience with basic HR or administrative support functions is a plus.\nPrior experience in a client-facing or customer service role is a plus.\nAssociate's or Bachelor's degree preferred, or equivalent professional experience.\nThis position is integral to maintaining the efficiency of our executive team while providing valuable support that contributes directly to organizational success. We offer a great package including PTO, benefits, 401K, and holidays. Compensation $85,000-$100,000 DOE\n All your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":4188,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["401k plan"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-13T21:11:29Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.231,"p_room":0.28,"age_days":164,"expected_fill_days":21,"reasons":["conf:2","win:tail","crowd:"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":100000,"is_top_pay":true},"html_url":"https://alion.io/job/everythinghr-executive-assistant","json_url":"https://alion.io/job/everythinghr-executive-assistant.json","meta":{"generated_at":"2026-10-18T18:40:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23035,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":696807},"rest":"https://alion.io/mcp/rest/get_company?id=696807"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feverythinghr-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feverythinghr-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feverythinghr-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/everythinghr-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feverythinghr-executive-assistant"}]}