{"id":1107438,"url":"https://alion.io/job/exacare-office-coordinator","title":"Office Coordinator","company":{"id":5515,"name":"ExaCare","domain":"exacare.com","url":"https://alion.io/company/exacare","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"C","score":62,"open_postings":22,"ghost_share":0.636,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-26T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":105000,"period":"year","method":"role_country_seniority_unknown","sample_n":3371},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-10T17:32:50Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-09-26T18:30:54Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":16},"description":"About exacare ai\nexacare ai is a leading health tech company on a mission to build the AI operating system for post-acute care. Our platform turns messy, unstructured referral packets into clear clinical insights and next steps, so teams can make faster, safer placement decisions with less administrative burden. Today, exacare ai powers more than 2,000 facilities, and is growing rapidly.\nWe recently raised a $30M Series A led by Insight Partners, and are bringing world-class talent together to transform healthcare. If you like building, learning, and want to make a real impact, come join us!\nAbout the role\nWe're looking for an Office Coordinator to join our New York City team and serve as the backbone of our fast-scaling organization. You'll manage day-to-day office operations, oversee our WeWork space, and help create memorable culture-building events as we grow our headcount over the next year. This role is in-office 4 days per week.\nWhat you'll do\nSocials & Events\nOwn the planning and coordination of monthly socials for the New York office team\nSend internal communications about upcoming events to build excitement and keep the team in the loop\nDecorate and maintain a welcoming office environment for daily culture (not just events)\nSurvey the team periodically on event preferences and interests\nOffice Management\nBe the first point of contact for office-related questions and requests\nOrder and stock office supplies, ensuring workspaces are always well-equipped\nLead the snack program, keeping the team fueled and spaces replenished\nProvide front-of-office support, welcoming guests and candidates\nCommunicate office updates across the Vancouver, New York, and Toronto offices\nKeep the office organized, stocked, and running smoothly day to day\nCoordinate deliveries with the Toronto office and manage outgoing mail/shipments\nWhat you'll bring\n1-2 years of assistant/office coordination or other operational experience in a fast paced environment\nStellar organizational skills - you juggle many moving parts without dropping the ball. \nYou thrive in an ambiguous environment and love building structure \nClear, empathetic communication style that builds trust with colleagues.\nNice-to-Haves\nEvent-planning or culture-committee experience.\nOffice management experience\nExperience in a startup environment\nBenefits + Perks\nCompetitive salary and equity in a high-growth startup\nFlexible PTO, take what you need\nMedical, dental, and vision coverage, including a health spending account\nGreat startup culture, including company off-sites\nWork perks: Discounts at Othership and more to come!\nAn insight into our Core Values\nOnly the best belong here\nWe are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.\nWe work even harder to keep our partners than we did to earn them initially\nThe work does not stop when a customer first onboards to our platform. It deepens over time. We partner with operators, listening and learning about real problems, and translate that into solutions that help them succeed in practice. We earn trust through consistent delivery.\nWe keep the patient downstream of every decision\nAt the end of the day, this is about the patient. We get there by deeply respecting and reflecting on our purpose: to develop software that aids teams in delivering better care.\nRaise the bar on ownership\nWe grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.\nThe world is moving fast. We move faster\nThis is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.\nRadical candor, zero politics\nWe say what’s true, early, and we keep communication direct and clean so the team can move.\nBring good vibes and win together\nWe win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up.\nIf this sounds like you, we'd love to have a chat!","description_format":"text","description_chars":4060,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Medical AI","Revenue Cycle & Medical Billing","Hospital Operations Software"],"lifecycle":[{"event":"open","at":"2026-09-22T07:00:54Z"}],"liveness":{"score":43,"band":"fade","label":"Fading","p_open":1,"p_active":0.474,"p_room":0.9,"age_days":15,"expected_fill_days":42,"reasons":["conf:0","stale_co","win:mid"],"computed_at":"2026-09-26T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/exacare-office-coordinator","json_url":"https://alion.io/job/exacare-office-coordinator.json","meta":{"generated_at":"2026-09-27T00:39:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":575,"day_limit":5000,"remaining_today":4425,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}