{"id":4292980,"url":"https://alion.io/job/exacare-workplace-experience-coordinator","title":"Workplace Experience Coordinator","company":{"id":5515,"name":"ExaCare","domain":"exacare.com","url":"https://alion.io/company/exacare","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"A","score":95,"open_postings":27,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":143,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-11-13T21:28:19Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T00:02:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About exacare ai\nexacare ai is a leading healthtech company on a mission to build the AI operating system for post-acute care. Our platform connects referral sources, admissions workflows, and reimbursement systems so teams can review documentation, evaluate patients, and act quickly and confidently. Today, exacare ai powers more than 2,500 post-acute facilities / agencies.\nBacked by a $30M Series A led by Insight Partners, we’re bringing world-class talent together to transform healthcare. If you like building, learning, and making a real impact, come join us!\nAbout the role\nWe're looking for a Workplace Experience Coordinator to join our Toronto team and help keep our growing office running smoothly. You'll manage day-to-day office operations and help create memorable events that bring our team together. As our headcount grows over the next year, you'll play a key role in building a welcoming, organized, and engaging workplace. This role is in-office 5 days per week.\nWhat you'll do\nSocials, Events, Administration\nSupport the planning and coordination of monthly socials for the Toronto team\nDecorate and maintain a welcoming office environment that supports team culture every day\nGather team feedback on event preferences and interests\nPlan and coordinate office initiatives that encourage connection and participation\nSupport merch fulfillment and manage inventory for customer gifts and recruitment event swag\nCoordinate logistics for customer on-site visits, including hotel bookings, catering, and restaurant reservations\nOffice Management\nServe as the first point of contact for office-related questions and requests\nOrder and stock office supplies to keep workspaces well-equipped\nManage the snack program, keeping the team fueled and shared spaces replenished\nWelcome guests, candidates, and other visitors\nCommunicate office updates to the Toronto team\nKeep the office organized, stocked, and running smoothly day to day\nCoordinate deliveries and manage outgoing mail and shipments\nLoad and unload the dishwasher, keep the kitchen tidy, and reinforce shared cleaning expectations\nDevelop and maintain office SOPs and policies\nKeep meeting rooms tidy, organized, and consistently furnished\nManage the seating plan, including seating changes and expansion as new hires join\nWhat you'll bring\n1-2 years of experience in administrative support, office coordination, or another operational role in a fast-paced environment\nStrong organizational skills and the ability to manage multiple priorities without losing sight of the details\nComfort navigating ambiguity and a proactive approach to building structure\nA clear, empathetic communication style that builds trust with colleagues\nExcellent interpersonal skills and a welcoming, approachable manner\nProficiency in Google Workspace, Notion, and Slack\nNice-to-Haves\nEvent-planning or culture-committee experience\nOffice management experience\nExperience in a startup environment\nBenefits + Perks\nCompetitive salary and equity in a high-growth startup\nFlexible PTO-take the time you need\nMedical, dental, and vision coverage, including a health spending account\nA collaborative startup culture, including company off-sites\nWork perks: Discounts at Othership, Formula Fig, GoodLife Fitness, and more to come!\nCompensation: Base salary of $65-70k CAD, based on level and experience\nAn insight into our Core Values\nOnly the best belong here\nWe are unapologetic about talent. This should be the best team you have ever been on. Protecting that standard is how we honor each other’s time, ambition, and craft.\nWe work even harder to keep our partners than we did to earn them initially\nThe work does not stop when a customer first onboards to our platform. It deepens over time. We partner with operators, listening and learning about real problems, and translate that into solutions that help them succeed in practice. We earn trust through consistent delivery.\nWe keep the patient downstream of every decision\nAt the end of the day, this is about the patient. We get there by deeply respecting and reflecting on our purpose: to develop software that aids teams in delivering better care.\nRaise the bar on ownership\nWe grow because people here go beyond the minimum. We invest extra effort, care, and ownership into what we build.\nThe world is moving fast. We move faster.\nThis is a race. We work hard, we move early, and we stay ahead of problems and competitors. If we slow down, someone else will pass us.\nRadical candor, zero politics\nWe say what’s true, early, and we keep communication direct and clean so the team can move.\nBring good vibes and win together\nWe win as a team. We bring energy, support each other, and make the workplace somewhere people are excited to show up.","description_format":"text","description_chars":4750,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Medical AI","Revenue Cycle & Medical Billing","Hospital Operations Software"],"lifecycle":[{"event":"open","at":"2026-11-14T00:02:32Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":143,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-11-14T00:29:12Z"},"pay":null,"html_url":"https://alion.io/job/exacare-workplace-experience-coordinator","json_url":"https://alion.io/job/exacare-workplace-experience-coordinator.json","meta":{"generated_at":"2026-11-14T00:29:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1024,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5515},"rest":"https://alion.io/mcp/rest/get_company?id=5515"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexacare-workplace-experience-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexacare-workplace-experience-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexacare-workplace-experience-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/exacare-workplace-experience-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexacare-workplace-experience-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4292980}},{"tool":"search_jobs","arguments":{"company":"exacare.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4292980},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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