{"id":773474,"url":"https://alion.io/job/excelsportsmanagement-coordinator-office-services","title":"Coordinator, Office Services","company":{"id":673196,"name":"Excel Sports Management","domain":"excelsportsmanagement.com","url":"https://alion.io/company/excelsportsmanagement","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":90,"open_postings":13,"ghost_share":0.077,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":81,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":53000,"period":"year","method":"role_country_seniority_unknown","sample_n":433},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-09-09T19:51:17Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-21T21:42:56Z","board_verified":true,"closed_at":null,"days_open":42,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":41},"description":"Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.\nExcel Sports Management is an Equal Opportunity Employer (EOE).\nPosition Summary: Excel Sports Management seeks a Coordinator, Office Services to aid our growing organization as the first point of contact at our London location for all processes related to office operations, hospitality and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service. The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment.\nThis role will be part-time, 4 days a week for 25-30 hours/week.\nEssential Duties & Responsibilities:\nWill be the main point of contact in the London Office managing the reception desk, responsible for greeting all employees and visitors, handling all general office requests\nOwn the day-to-day maintenance of common areas ensuring they are organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.\nSupport colleagues in planning in-office meetings, conference room set-up, refreshment orders and resources.\nPositively influence company culture and employee morale by executing in-office events in collaboration with the Office Operations and HR team.\nManage the inventory and ordering of:Pantry supplies including paper products and cleaning supplies\nGroup meals and catering orders\nPantry snacks and beverages\n\nWill work closely with HR, to ensure that all new hires are provided the proper building and security access.\nEnforce and maintain office guides, processes, and procedures created by the Office Operations team.\nAssist with office health and safety procedures, including fire drills, emergency equipment upkeep, and compliance with local safety standards.\nReview and distribute incoming and outgoing mail, including but not limited to Fan Mail, USPS and FedEx packages.\nWill track office-related expenses as directed by the Office Operations team.\nAll other duties as assigned.\nPhysical Requirements:\nProlonged periods of sitting at a desk.\nMust be able to lift up to 15 pounds at time.\n\nEducation & Experience:\nBachelor’s Degree required.\nBusiness Administration preferred.\nCustomer Service experience preferred.\n\nKnowledge, Skills and Abilities:\nMust be a problem solver who is quick on their toes and able to navigate dynamic situations.\nMust have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.\nMust demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.)\nMust have well-developed interpersonal skills, and energetic demeanor and a positive confident attitude.\nMust be able to build relationships, genuine connections, and trust both internally and externally.\nMust be proactive and possess strong organization and prioritization skills.\nMust have a strong attention to detail and ability to manage multiple priorities.\nMust have strong working knowledge of Microsoft Excel, PowerPoint, etc.\nMust be able to operate with discretion and confidentiality.\nMust be a flexible and reliable team player internally and externally.\n\nThis position is eligible for benefits and discretionary bonus.\nUltimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.\n\nThis position is not eligible for sponsorship.\nExcel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.","description_format":"text","description_chars":4590,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Sports Organizations"],"lifecycle":[{"event":"open","at":"2026-09-11T22:11:56Z"}],"visa":[],"liveness":{"score":78,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.866,"p_room":0.9,"age_days":41,"expected_fill_days":81,"reasons":["conf:2","wave","win:mid"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/excelsportsmanagement-coordinator-office-services","json_url":"https://alion.io/job/excelsportsmanagement-coordinator-office-services.json","meta":{"generated_at":"2026-10-22T00:08:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":206,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673196},"rest":"https://alion.io/mcp/rest/get_company?id=673196"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexcelsportsmanagement-coordinator-office-services"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexcelsportsmanagement-coordinator-office-services"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexcelsportsmanagement-coordinator-office-services"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/excelsportsmanagement-coordinator-office-services\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexcelsportsmanagement-coordinator-office-services"}]}