{"id":2206013,"url":"https://alion.io/job/exclusively-remote-staffing-support-coordinator","title":"Staffing Support Coordinator","company":{"id":3864329,"name":"Exclusively Remote","domain":"exclusivelyremote.com","url":"https://alion.io/company/exclusively-remote","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"US time zones","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T22:22:03Z","employer_posted_date":null,"last_verified_at":"2026-10-09T22:22:03Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"Staffing Support CoordinatorRemote Opportunity | US ClientWe are looking for a reliable, highly organized, and personable Administrative & Staffing Support Coordinator to support the Recruiting/HR and Intake teams of a growing US-based healthcare services organization.\nThis role is ideal for someone who enjoys working in a fast-paced environment, is excellent at following up, communicating with people, keeping information organized, and making sure administrative and staffing processes run smoothly.\nYou will work closely with internal team members, employees, applicants, clients, and families, helping to coordinate staffing and intake activities while providing professional and responsive administrative support.\nKey Responsibilities\nProvide day-to-day administrative support to the Recruiting/HR and Intake teams.\n\nAssist with recruitment, onboarding, scheduling, and staffing coordination.\n\nFollow up with candidates and employees regarding outstanding information, documents, appointments, and onboarding requirements.\n\nSupport the client intake process by organizing client information, documentation, communications, and follow-ups.\n\nCommunicate professionally with employees, applicants, clients, and families via email, phone, and other communication channels.\n\nSend reminders, updates, and follow-ups to ensure tasks are completed on time.\n\nMaintain accurate and up-to-date employee and client records.\n\nAssist with data entry, document preparation, reporting, and administrative tracking.\n\nMonitor outstanding tasks and proactively follow up to keep staffing and intake processes moving.\n\nAssist with scheduling and coordinating appointments, meetings, interviews, and other activities.\n\nSupport the team with general administrative and operational tasks as required.\n\nHandle sensitive employee and client information with professionalism and confidentiality.\n\nWork collaboratively with the team while also being able to manage tasks independently.\n\nRequirements\nPrevious experience in administration, HR, recruitment, staffing, healthcare administration, intake coordination, or a similar role.\n\nStrong organizational and time-management skills.\n\nExcellent written and verbal English communication skills.\n\nProfessional, friendly, and confident communication style.\n\nStrong attention to detail and excellent follow-through.\n\nComfortable communicating with employees, candidates, clients, and families.\n\nAbility to manage multiple priorities and meet deadlines.\n\nStrong computer literacy and confidence learning new systems and software.\n\nGood data-entry and record-keeping skills.\n\nAbility to work independently and take initiative.\n\nHigh level of professionalism and discretion when handling confidential information.\n\nIdeal CandidateThe ideal candidate is someone who is organized, proactive, dependable, and people-oriented. They should be comfortable working in a busy environment where priorities can change and where consistent follow-up is essential.\nA candidate with experience in US healthcare, staffing/recruitment, HR administration, medical administration, client intake, or family services would be highly advantageous.\nWorking Environment\nFully remote position\n\nWork directly with a US-based team\n\nProfessional and fast-paced environment\n\nStrong focus on communication, organization, and follow-through\n\nRequires flexibility to work according to US business hours\n\nKey SkillsAdministration | Recruitment Support | HR Coordination | Staffing | Intake Coordination | Scheduling | Data Entry | Client Communication | Employee Support | Follow-Up | Documentation | Record Keeping | Confidentiality\nOriginally posted on Himalayas","description_format":"text","description_chars":3657,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-09T23:28:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":26,"reasons":["seen:2","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/exclusively-remote-staffing-support-coordinator","json_url":"https://alion.io/job/exclusively-remote-staffing-support-coordinator.json","meta":{"generated_at":"2026-10-12T17:54:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28755,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3864329},"rest":"https://alion.io/mcp/rest/get_company?id=3864329"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexclusively-remote-staffing-support-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexclusively-remote-staffing-support-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexclusively-remote-staffing-support-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/exclusively-remote-staffing-support-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexclusively-remote-staffing-support-coordinator"}]}