{"id":3772904,"url":"https://alion.io/job/execustaff-hr-and-payroll-generalist","title":"HR and Payroll Generalist","company":{"id":4496241,"name":"Execustaff","domain":"execustaff.co.za","url":"https://alion.io/company/execustaff","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"HR","role_family":"HR","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SDL","optional":false},{"name":"C","optional":true}],"status":"live","first_seen_at":"2026-10-31T11:01:05Z","employer_posted_date":null,"last_verified_at":"2026-10-31T11:01:05Z","board_verified":false,"closed_at":null,"days_open":9,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":9},"description":"Reference: JHB000134-JVDW-10\n\nA FMCG concern based in Midrand is seeking a self-driven and motivated HR and Payroll Generalist who is available to start immediately.\n\nPurpose:\nTo support the business through consultation, provide advice and guidance, improve efficiency, build and maintain excellent relationships between management and employees.\n\nRequired Qualifications and Experience:\nRequired Competencies:\n- A strong work-ethic\n- Ability to exercise tact and discretion in dealing with sensitive and confidential information.\n- Energetic, ability to perform multiple tasks in conjunction with day-to-day activities.\n- Strong follow-up and prioritization skills\n- Must be able to work without supervision\n- Interaction with business units to build meaningful relationships\n- High attention to detail\n- A positive, team-player attitude\n- Excellent interpersonal skills and effective communication skills\n- Able to meet all deadlines and targets\n- Analytical and problem solving skills\n- Drive for results\n- Building and Maintaining Relationships within the business with management and staff\n\nRequired Experience:\n- 4-5 Years HR Generalist Experience with strong experience in payroll working on VIP\n- Extensive knowledge of relevant South African legislation (UIF, SDF, PAYE, WCA).\n- Sound knowledge and experience in SA Labour Legislations (BEE, EE, BCEA, LRA),\n- Related experience in all HR component areas e.g. compensation and benefits, employee relations, etc.\n- Proficient in MS office Suite (Excel, Word, Power point)\n- Ability to use database for recording and reporting.\n- Problem solving ability, analytical and numeracy skills.\n- Customer focus and ability to resolve queries fast\n- Excellent communication skills.\n- Project Management\n- Time management and ability to prioritise\n\nTravel Requirements:\n- Ability to travel locally when required\n\nDuties & Responsibilities\nKey responsibilities for this position include, but are not limited to:\nPayroll Administration:\n- Check that new employees have correct documentation and accurately load them on payroll before the 15th of each month;\n- Process all terminations accurately as per set deadlines and ensure that employees who have left are not paid to minimise financial risk;\n- Capture accurate information on transfers, salary changes, maternity, staff loans, study loans, business mileage reimbursement, garnishee orders and other related payroll changes as per set deadlines;\n- Accurately capture overtime and ensure that it is duly authorized before processing to minimise financial risk;\n\nPayroll Reconciliations:\n- Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE, skills levy, General Ledger);\n- Accurate payment of monthly reconciliations to third parties as per deadline - before the 7th of each month;\n- Reconcile IRP5’s annually and submit to SARS as per set deadline to ensure compliance;\n- Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner annually and ensure it is paid before deadline to minimise financial risk to the company;\n- Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid financial penalties and minimise risk;\n- Liaise with finance department to ensure that all statutory payments ( PAYE, UIF, SDL, WCA,) are paid as per set deadlines.\n\nRegistration of new Employees:\n- Ensuring the existence, communication and application of appropriate Policies and Procedures to enforce compliance;\n- Provide management with meaningful and quality report on new employees, terminated employees, job transfers, etc, before the 31st of each month to enable them to plan properly;\n- Communication to management and staff on payroll related activities through a business communiqué to keep them updated with new trends;\n- Assist with the process of a potential disability where it is expected that an employee will not recover from an accident, injury or ill health to ensure compliance to policies;\n- Ensure that information loaded onto VIP is always accurate and reliable (master file);\n- Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure compliance.\n\nPayroll queries:\n- Monitor and ensure that payroll queries send through the mailbox are investigated and answered correctly within 24 hours;\n- Liaise with thirds parties (benefits administrators) in dealing with employee queries when necessary, and provide feedback as per agreed deadline;\n- Keep customers in the loop about their queries by providing regular feedback about status of their queries.\n\nPayroll Reports:\n- Compile all required reports within deadlines\n\nJob Profiling:\n- Monitor and ensure that there are job profiles for all positions\n- Ensure that all employees have signed job profiles with their Line Managers\n- New employees sign job profiles to ensure a clear understanding of required performance standard.\n- Employees transferred to new positions sign new job profiles to have a clear understanding of their new roles and responsibilities, as well as the required performance standard\n\nBusiness Partnering:\n- Create and maintain productive relationships with allocated business partners through providing advice and conducting visits\n- Meet monthly with business partners to increase visibility of HR in the business and proactiveness\n- Provide feedback on deliverables to direct manager as per agreed timelines\n- Keep all informed about progress on the real need through written communication, telephone communications and interpersonal meetings\n- Build a positive image of the department through exceeding client expectations at all times\n- Provide support to the Managers and staff to proactively identify areas that need HR intervention to increase staff morale.\n\nEmployee Engagement:\n- Conduct new employee engagement survey and give feedback\n- One on one sessions with new employees to ensure they adjust to our culture\n- One on one sessions with existing employees in allocated areas to establish if there are any issues\n- Address issues where necessary to maintain and increase employee morale\n\nHR Administration:\n- Assist with induction by presenting policies and procedures to new employees\n- Agreements with service providers are in place and negotiate for a reasonable placement fee.\n- Maintain effective relationships with external service providers by evaluating performance through SLAs.\n- Conduct exit interviews and give feedback to Line Managers on areas that need improvement\nPackage & Remuneration\nR - 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