{"id":1922223,"url":"https://alion.io/job/exelixis-executive-assistant-ii","title":"Executive Assistant II","company":{"id":1917987,"name":"Exelixis","domain":"exelixis.com","url":"https://alion.io/company/exelixis-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Alameda, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":98000,"max":140000,"currency":"USD","period":"year","gross":null,"usd_annual":140000},"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-05T18:35:02Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-19T23:26:47Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"SUMMARY/JOB PURPOSE:\nResponsible for the overall administrative functions within the Business Unit. Ensures that the day-to-day administrative operations run smoothly.\nEssential Duties And Responsibilities:\nProvides expert administrative support in a variety of complex, confidential, and critical administrative and organizational tasks. \nWorks in partnership with the Manager of Executive Administration and the Executive Administration team to ensure that the Executives are all aligned in accordance with corporate goals, culture and values. \nMaintains calendars, scheduling appointments, making travel arrangements; preparing reimbursement and expense reports; handling business transactions of a highly confidential and critical manner. \nConserves executive's time by reading, researching, and routing complex and/or confidential correspondence; drafting letters, documents, and reports using word processing and spreadsheet software; collecting and analyzing information; initiating telecommunications. \nCollects and prepares information for use in discussions/meetings of executive staff and outside individuals. \nPartners with individuals within Commercial to ensure high-level administrative needs are met. \nManages conference logistics including but not limited to venue/space selection, technical requirements, hotel blocks, registration, meeting rooms, and other elements as necessary. \nActs as an information source on administrative and company policies, procedures, or controls; evaluates current operations to identify and implement process improvements. \nEffectively and courteously screens and/or selectively refers callers and takes messages as needed; handles complex and sensitive inquiries/calls from external/internal sources. \nSupport distributing templated executive emails to internal distribution lists. \nSupport vendor purchase order and invoice processing with AP/Purchasing. \nMaintains filing systems, copies and faxes. \nCoordinates special events and office functions. \nMay compile statistical data. \nComplies with all company health & safety policies and procedures.\nSupervisory Responsibilities:\nNone\nEDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:\nEducation/Experience:\nBachelor's degree (B.A/B.S.) from four-year college or university and a minimum of 3 years related experience; or, \nEquivalent combination of education and experience.\nExperience/The Ideal for Successful Entry into Job:\nA minimum of 7 years prior clerical and administrative experience including handling logistics, typing, editing, distributing information, filing, telephone, etc. \nHigh level experience supporting executives in a fast-paced environment. \nStrong attention to detail; able to manage multiple-step procedures and handle frequent interruptions in work flow along with the ability to work quickly, efficiently, and cope with high-volume of work. \nExhibits professionalism and composure in stressful situations and in meeting short deadlines.\nKnowledge/Skills:\nExpert computer skills including familiarity with Microsoft Word, Microsoft Excel, PowerPoint, Internet, Outlook Express. \nAbility to set up and maintain filing systems and track recurring department information. \nAbility to prioritize and organize complex, confidential, time sensitive tasks and display well-developed project management skills. \nAbility to demonstrate superior judgment and common sense in making critical decisions. \nAbility to meet unplanned and/or tight deadlines. \nAbility to initiate improvements and consistently drive optimal service. \nAbility to accurately type 85+ words per minute. \nMaintains a record of exceptional accomplishments and consistently demonstrates leadership on assignments and among their peers. \nRoutinely anticipates and takes initiative to solve problems. \nDemonstrates clear evidence of successful and creative efforts contributing to projects, problem-solving, efficiency and productivity and advises others on effective tactics. \nIn-depth knowledge of company operations, policies and procedures with the ability to act as information source. \nExpert, up-to-date knowledge of relevant desktop systems and software and ability to apply them to maximize department effectiveness and problem solving. \nComplete understanding and wide application of technical principles, theories and concepts in field of specialty as well as general understanding and knowledge in other related disciplines. \nAbility to independently draft very complex communications effectively. \nAbility to communicate effectively in person, by phone and by email with visitors and all employee levels. \nExcellent written and verbal communication skills.\nJOB COMPLEXITY:\nWorks on problems of diverse scope where analysis of data requires evaluation of identifiable factors. May also work on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. \nExercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. \nNetworks with key contacts outside own area of expertise.\nOur compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $98,000 - $140,000 annually. The base pay range may take into account the candidate’s geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate’s geographic region, job-related knowledge, skills, experience and internal equity, among other factors.In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year.\nIf you have a disability and need an accommodation in relation to the recruiting process, please email us at: .\nWORKING CONDITIONS:\nOur office is a modern space that fosters collaboration and creativity. Teams work closely together, sharing ideas and solutions in a supportive atmosphere. We provide all necessary equipment, including dual monitors and ergonomic chairs, to ensure a comfortable workspace.\nDISCLAIMER:\nThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.\nWe are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.","description_format":"text","description_chars":7333,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Health Care","Oncology Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-05T18:35:02Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 33 · green card filings: 10","filings_12m":33,"filings_prev_12m":37,"green_card_filings_12m":10,"median_offered_wage_usd":192733,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":59,"band":"ok","label":"Likely open","p_open":1,"p_active":0.789,"p_room":0.75,"age_days":13,"expected_fill_days":17,"reasons":["conf:2","velocity","win:late"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":140000,"is_top_pay":true},"html_url":"https://alion.io/job/exelixis-executive-assistant-ii","json_url":"https://alion.io/job/exelixis-executive-assistant-ii.json","meta":{"generated_at":"2026-10-20T00:48:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1150,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1917987},"rest":"https://alion.io/mcp/rest/get_company?id=1917987"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexelixis-executive-assistant-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexelixis-executive-assistant-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexelixis-executive-assistant-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/exelixis-executive-assistant-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexelixis-executive-assistant-ii"}]}