{"id":1541569,"url":"https://alion.io/job/exinity-recruitment-coordinator-office-administrator","title":"Recruitment Coordinator & Office Administrator","company":{"id":6389,"name":"Exinity","domain":"exinity.com","url":"https://alion.io/company/exinity","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Yerevan, Armenia"],"countries":["AM"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-30T11:03:29Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-14T19:04:09Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"In the fast-growing economies of the world, there's a new generation of ambitious younger people eager to gain financial independence and we’re here to make this potential a reality by empowering them with the Freedom to Succeed.\nWe empower them with guidance, tools, and easy market access so they can trade and invest with confidence. We aim to make our clients their own wealth manager: empowered to create investment strategies and make investment decisions effortlessly, in their own time, on their own terms, in their own way.\nFounded in 1998 to offer online trading for retail clients, the Exinity Group is now over 25 years old and has provided leveraged trading to over 2 million customers through our global power brands, including FXTM and Nemo, giving them access to equity, commodity and FX markets across the Middle East, Asia, and Africa.\nExinity is an energetic and diverse company with central offices in the UAE, Cyprus and the UK, plus a number of smaller hubs globally. We’re always looking for talented individuals to join us. ‘Freedom to Succeed’ is not just a promise we make to our clients and partners, but to our people too. We’ll help you develop a range of skills, take on early responsibility, and enjoy a rewarding and fulfilling career with a fast-growing, dynamic company.\n We are seeking a highly organised and proactive Recruitment Coordinator & Office Administrator to support the smooth operation of both recruitment as well as office administration activities in Armenia.\nThis role will be responsible for coordinating recruitment processes from requisition creation through offer acceptance, ensuring data accuracy, process compliance, and an exceptional candidate experience. In addition, the role will oversee day-to-day office administration activities and act as the primary point of contact for local office operations.\nThe successful candidate will play a critical role in reducing administrative workload within the Talent Acquisition function by managing recruitment administration, documentation, scheduling, ATS maintenance, offer generation, reporting, and process coordination.\nKey Responsibilities:\nRecruitment Coordination & ATS Administration\nCreate and manage job requisitions in SmartRecruiters and coordinate new and replacement headcount requests.\n\nMonitor approval workflows, follow up on outstanding approvals, escalate delays where required and support compliance with recruitment governance.\n\nUpload CVs and supporting documentation and maintain complete, accurate and up-to-date candidate records in the ATS.\n\nEnsure candidate stages, hiring workflows and recruitment pipelines are correctly maintained within SmartRecruiters.\n\nMonitor data integrity across recruitment records and support accurate, compliant and audit-ready administration.\n\nSchedule interviews and assessments across candidates, hiring teams and time zones.\n\nCoordinate interview logistics, candidate communications and hiring team communications throughout the recruitment process.\n\nTrack interview feedback, follow up on outstanding evaluations and support timely candidate progression.\n\nPrepare employment offers and supporting documentation using approved templates.\n\nCoordinate offer approvals, issuance, extensions and acceptance tracking.\n\nSupport onboarding handovers following offer acceptance and ensure recruitment documentation is complete.\n\nMaintain recruitment templates, candidate communication templates and supporting recruitment documentation.\n\nSupport the automation and continuous improvement of recruitment templates, workflows and administrative processes.\n\nIdentify administrative bottlenecks and support practical process improvements.\n\nMaintain recruitment process documentation, standard operating procedures and best-practice guidance.\n\nSupport agency administration, invoice tracking and recruitment document management.\n\nOffice Administration & Employee Experience\nAct as the local Office Administration representative and primary contact for the landlord, vendors, contractors and service providers.\n\nEnsure the office remains safe, functional, fully operational and maintained to a high standard.\n\nCoordinate courier and postal services, office supplies and other day-to-day workplace requirements.\n\nManage office-related purchase orders, invoices, expenses, contracts, records and supporting documentation.\n\nSupport employee onboarding and offboarding from an office administration perspective, including coordination of IT equipment and workplace setup where required.\n\nCoordinate local events, team gatherings and office celebrations, including suppliers, venues, logistics and on-the-ground execution.\n\nSupport compliance with applicable Armenian occupational health and safety requirements and coordinate required administrative actions with relevant internal stakeholders.\n\nAd-hoc Support\nIn line with business needs, the role may also provide support with:\nAdditional recruitment projects and hiring initiatives.\n\nOffice administration projects and employee experience initiatives.\n\nOther related coordination requirements in line with business needs.\n\n Essential:\nExperience in recruitment coordination, Talent Acquisition or HR administration, office administration, or a comparable coordination role.\n\nExperience using an Applicant Tracking System. SmartRecruiters experience would be an advantage.\n\nStrong organisation, prioritisation and stakeholder coordination skills.\n\nHigh attention to detail and a strong commitment to data accuracy.\n\nProfessional written and verbal communication skills in Armenian and English.\n\nConfidence using Microsoft Outlook, Teams, Word and Excel.\n\nA proactive, service-oriented approach with appropriate discretion.\n\nDesirable:\nExperience supporting recruitment in a fast-paced or international environment.\n\nExperience with interview scheduling, offer administration and employee onboarding.\n\nExperience coordinating vendors, invoices, facilities or workplace operations.\n\nAn interest in recruitment operations, process improvement and workflow automation.\n\nMeasures of Success:\nAccurate and timely recruitment administration and ATS records.\n\nEfficient requisition approvals, interview coordination and offer administration.\n\nProfessional and responsive candidate and stakeholder communication.\n\nConsistent process documentation and administrative compliance.\n\nEffective, well-organised office operations in Armenia.\n\nPractical improvements that reduce manual work and administrative bottlenecks.","description_format":"text","description_chars":6503,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Forex & CFD Brokers"],"lifecycle":[{"event":"open","at":"2026-09-30T21:14:33Z"}],"visa":[],"liveness":{"score":69,"band":"ok","label":"Likely open","p_open":1,"p_active":0.764,"p_room":0.9,"age_days":13,"expected_fill_days":34,"reasons":["conf:3","win:mid"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/exinity-recruitment-coordinator-office-administrator","json_url":"https://alion.io/job/exinity-recruitment-coordinator-office-administrator.json","meta":{"generated_at":"2026-10-14T22:45:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30725,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6389},"rest":"https://alion.io/mcp/rest/get_company?id=6389"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexinity-recruitment-coordinator-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexinity-recruitment-coordinator-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexinity-recruitment-coordinator-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/exinity-recruitment-coordinator-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexinity-recruitment-coordinator-office-administrator"}]}