{"id":1146593,"url":"https://alion.io/job/exotec-office-manager","title":"Office Manager","company":{"id":6395,"name":"Exotec","domain":"exotec.com","url":"https://alion.io/company/exotec","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":88,"open_postings":15,"ghost_share":0,"stale_share":0.267,"repost_share":0,"time_to_fill_p50_days":61,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Munich, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":68000,"period":"year","method":"role_country_seniority_unknown","sample_n":200},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-23T15:30:09Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-16T20:20:42Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"Exotec designs and delivers advanced automation solutions that help global brands optimize warehouse performance while supporting warehouse teams across every level. Our organization combines elegant mechanical design, resilient software and a deep understanding of logistics operations to solve our clients' most complex challenges.\nJoining Exotec means contributing to an international company where people and purpose guide the way we work. Our teams collaborate with clarity, challenge ideas and share a collective commitment to engineering solutions that matter. We value the diversity of more than 1,000 ExoPeople who bring their expertise, perspective and experience to our shared vision.\nHere your work has a visible impact, from the way we work to the reliability we commit to deliver. You will join a place where collaboration, excellence, and meaningful impact guide how we build what comes next.\nWhat You'll Do\nAs our Office Manager, you'll help create an exceptional employee experience at Exotec's office in Munich. Sitting at the intersection of workplace operations, employee engagement, and hospitality, you'll play a key role in keeping our office running smoothly while helping build a positive and connected workplace culture.\nPlan and champion local employee experience initiatives, including engagement activities, internal events, wellness programs, communications, and workplace culture efforts.\nServe as a key point of contact for workplace operations, ensuring employees, visitors, and clients have a positive experience in our Munich office.\nManage relationships with vendors and service providers, from sourcing and contracting through ongoing performance oversight.\nCoordinate workplace projects, office improvements, relocations, and operational initiatives.\nPartner with Finance to manage invoices, budgets, and workplace-related services.\nSupport onboarding activities and contribute to a welcoming experience for new hires.\nHelp drive clear and engaging internal communications across the European team.\nIdentify opportunities to improve workplace services, employee experience, and operational processes.\nRequirements\nWe strongly encourage applications from candidates of all genders to help us build a truly inclusive environment. If you don’t meet every requirement listed below, don’t worry-your skills and experiences may still make you a great fit!\nExperience in workplace experience, office operations, facilities, hospitality, employee experience, event coordination, HR support, or a related field.\nA talent for building relationships and working effectively with employees, leaders, vendors, and visitors.\nStrong organizational and project management skills, with the ability to manage multiple priorities.\nA proactive, solutions-oriented mindset and a desire to continuously improve how things are done.\nThe ability to thrive in a fast-paced, multicultural environment and work onsite full-time in our Munich office.\n Nice to have: Experience supporting employee engagement initiatives, onboarding programs, workplace operations, facilities management, or multinational teams - additional language skills, particularly Italian or French, are always welcome!","description_format":"text","description_chars":3201,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Italian","level":"All levels","optional":true},{"language":"French","level":"All levels","optional":true}]},"benefits":["Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Automation","Logistics & Warehouse Robotics"],"lifecycle":[{"event":"open","at":"2026-09-23T15:30:09Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.835,"p_room":0.9,"age_days":22,"expected_fill_days":61,"reasons":["conf:3","velocity","win:mid"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/exotec-office-manager","json_url":"https://alion.io/job/exotec-office-manager.json","meta":{"generated_at":"2026-10-16T22:24:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4007,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6395},"rest":"https://alion.io/mcp/rest/get_company?id=6395"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexotec-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexotec-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexotec-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/exotec-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexotec-office-manager"}]}