{"id":3313825,"url":"https://alion.io/job/exp-businessadmin-coordinator","title":"Business/Admin Coordinator","company":{"id":1879430,"name":"EXP","domain":"exp.com","url":"https://alion.io/company/exp-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":93,"open_postings":231,"ghost_share":0,"stale_share":0.078,"repost_share":0,"time_to_fill_p50_days":99,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brampton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":69000,"currency":"CAD","period":"year","gross":null,"usd_annual":49206},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Project","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-26T14:06:54Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-28T01:36:37Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Business/Admin Coordinator\nBrampton, ON\nAt EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.\nAre you ready to design your future?\nBe our next Business/Admin Coordinator!\nYour work environment at EXP\nIn this role, you will be a part of the Central Canada Infrastructure group, based in Brampton, ON office and have the opportunity to work on a variety of projects.\nWhat a day at EXP has in store for you\nWork directly with the Sr. Vice President of Infrastructure.\nCoordinate meetings and travel arrangements. \nEdit and format reports, proposals, and other technical documents. \nPrepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.\nCompose and distribute meeting notes, routine correspondence, and reports.\nPerform other administrative duties such as data entry, copying, collating, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning.\nPrepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.\nProvide backup support for the other admin teams and divisions as necessary. \nManage the full proposal lifecycle, from reviewing RFI/RFQ/RFP requests to delivering the final submission.\nCreate, refine, and deliver high-quality presentations. \nDevelop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials.\nEstablish and maintain positive relationships with internal teams at all levels\nReview financial results, prepare presentations.\nWhat your experience looks like\nMinimum 3 years of proposal and administrative experience, ideally in the Engineering Consulting industry.\nExcellent time management and organizational skills.\nExcellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint).\nDemonstrates strong English language skills in writing, editing, and proofreading.\nEnsures accuracy and quality through strong attention to detail\nPersistent, enthusiastic, and driven.\nAbility to multitask and work within tight deadlines.\nExperience with CRM software, especially Deltek Vantagepoint is an asset.\nFlexibility to work overtime.\nExcels in team-based environments to drive collective success. \nThis job posting is for an existing position vacancy within our organization.\nThe salary range for this role is between $50K - $69K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.\nEXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. 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