{"id":2105205,"url":"https://alion.io/job/experience-senior-living-executive-assistant","title":"Executive Assistant","company":{"id":3521,"name":"Experience Senior Living","domain":"experiencesrliving.com","url":"https://alion.io/company/experience-senior-living","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":98,"open_postings":17,"ghost_share":0,"stale_share":0.235,"repost_share":0.059,"time_to_fill_p50_days":20,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Denver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":100000,"currency":"USD","period":"year","gross":null,"usd_annual":100000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T20:10:25Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-26T18:42:34Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"POSITION SUMMARY\nThe Executive Coordinator provides administrative, scheduling, travel, and event-planning support primarily to the President and COO, while also assisting other members of the senior leadership team as needed. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. A strong background in corporate events, meeting planning, and group travel coordination is essential.\nKEY RESPONSIBILITIES\nExecutive Support and Calendar Management\nManage complex executive calendars, including internal and external meetings across multiple schedules and time zones.\nCoordinate meeting requests, resolve scheduling conflicts, and ensure time is aligned with executive priorities.\nAnticipate scheduling needs and communicate changes clearly to attendees and stakeholders.\nCoordinate recurring leadership, divisional, and company meetings.\nMaintain discretion when handling confidential or sensitive information.\nTravel Coordination\nBook and manage executive travel, including flights, hotels, ground transportation, and detailed itineraries.\nCoordinate group travel and accommodations for quarterly team events, leadership meetings, and company offsites.\nMonitor travel plans and respond to last-minute changes, cancellations, and other disruptions.\nEvent and Meeting Planning\nLead the planning and execution of quarterly team events, leadership meetings, retreats, company offsites, and onsite events.\nCoordinate venues, room blocks, catering, audiovisual needs, transportation, meeting spaces, and other event logistics.\nDevelop event schedules, run-of-show documents, attendee communications, and supporting materials.\nPartner with internal teams and external vendors to ensure events are delivered successfully.\nProvide onsite support and troubleshoot issues during meetings and events.\nMeeting and Presentation Support\nCoordinate agendas, presentations, and supporting materials for leadership and divisional meetings.\nCollect and organize slide content from presenters and send deadlines and reminders.\nEnsure meeting materials are complete, accurate, and distributed on time.\nSupport follow-up communication and track action items when needed.\nExpense and Administrative Coordination\nPrepare and submit executive expense reports through Ramp, ensuring expenses are accurate, documented, and submitted on time.\nTrack receipts and follow up on missing documentation or required approvals.\nMaintain organized files, records, contact information, and other administrative resources.\nSupport special and ad hoc projects as needed.\nCross-Functional Coordination\nServe as a liaison between executives, internal teams, external partners, and vendors.\nCoordinate across departments to keep projects, meetings, and events moving forward.\nIdentify potential scheduling or logistical issues early and recommend solutions.\nBuild strong working relationships throughout the organization.\nRequirements\nPrevious experience in executive support, executive coordination, corporate events, hospitality, meeting planning, or a related field.\nDemonstrated experience planning professional events, meetings, offsites, or group travel.\nStrong calendar-management and travel-booking experience.\nExcellent organizational skills and attention to detail.\nAbility to manage multiple deadlines and shifting priorities with minimal supervision.\nStrong written and verbal communication skills.\nSound judgment and the ability to handle confidential information appropriately.\nStrong problem-solving skills and a proactive, service-oriented approach.\nProficiency with Microsoft Outlook, PowerPoint, Excel, Teams, and other business technology.\nExperience with Ramp or a similar expense-management platform is preferred.\nAbility to travel and provide onsite event support as needed.\nBenefits\nWe offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.\nApplication Deadline: We anticipate reviewing applications through November 28th, 2026.\nCompensation: $75,000 - 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