{"id":2641165,"url":"https://alion.io/job/experiencenve-experiential-coordinator-london","title":"Experiential Coordinator - London","company":{"id":1800115,"name":"Experiencenve","domain":"experiencenve.com","url":"https://alion.io/company/experiencenve","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":48000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":18},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-15T18:02:44Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-21T09:21:34Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"NVE is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.\nSummary of Position:\nNVE Experience Agency is seeking a highly skilled and dedicated Experiential Coordinator to join our production team. In this role, you will play a vital role in maintaining client objectives throughout the event development process and execution. Additionally, you will handle task management and administrative duties for your team. We are looking for a professional, proactive, and organized individual who can work both independently and collaboratively. With exceptional organizational and communication skills, you excel in scheduling and take ownership of tasks, holding yourself accountable until completion. As a dynamic personality with strong team-building skills, you are eager to make a significant impact in our fast-paced, and diverse agency environment.\nJob Responsibilities:\nProject DeliveryUpdate status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables\nAssist in the creation of event decks and recaps\nManage documentation of meeting notes from internal and external meetings and pull together action items for stakeholders to act upon\nCoordinate communications between team members\nOrganize brainstorms and debriefs - including but not limited to scheduling, tracking attendees and meeting set-up\nCollaborate with cross functional teams and agency partners in managing effective communications between project team members\nManage specific elements of a project including but not limited toFreelancer onboarding, invoice handling, PO raising and ensuring payments are tracked and paid on time\nVendor communications, negotiations and ensuring payments are being made on time\nAssisting with compiling burn reports\n\nEvent SupportSupport booking and tracking travel including coordinating costs and reservations\nManage tracking of project expenses\nSupport vendor outreach and communications including collecting certificates of insurance and management of vendor onboarding\nSupport with venue research and contracting\nSupport project coordination and logistics including vendor organization and outreach\n\nAccount Management SupportOrganize documents in shared folders and drives\nSupport in management of day-2-day office operations: Meeting room bookings, ensuring timesheets and expense reports are submitted on-time, arranging internal team/workforce sessions, and note taking. Organization/management of team & client activities (workshops/corporate hospitality/etc)\nManage deck updates including editing copy, proofreading documents, and ensuring quality\nAssist in the creation of case studies and supporting materials for new business pitches.\n\nQualifications:\nMinimum 2 years of event industry experience, in a client services or event planning role\nExpertise in Google Suite\nDegree in event management or related field (Beneficial but not essential)\nOnsite experience in event management/production\nOrganized, proactive problem solving, and attention to detail skills\nProven ability to manage multiple projects independently, adhering to timelines\nAbility to work as part of a team that includes Operations, Design, Creative\nExcellent written and communication skills\nPrevious client-facing role within an agency\nRequirements:\nMust be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working offsite\nRegularly required to work from the London office (on average 2-3 days per week)\nMust be able to work outdoors in various weather conditions\nRegularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items\nAbility to work autonomously and escalate as required\nAvailable to work weekends and evenings as needed for events\nLocation :\nWe are a hybrid company with hub locations in Los Angeles, New York City and London. The candidate for this role must be London based. This position is regularly required to work from the London office (on average 2-3 days per week).\nDiversity, Equity, Inclusion and Belonging:\nAt NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.\nPerks & Benefits: \nHealth & Wellness Benefits \nAnnual Leave \nLeadership offsites\nPaid Parental Leave \nFlexible WFH policy \nSalary Estimation: \nNVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.","description_format":"text","description_chars":5219,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Equity","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T18:55:07Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.846,"p_room":1,"age_days":5,"expected_fill_days":20,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/experiencenve-experiential-coordinator-london","json_url":"https://alion.io/job/experiencenve-experiential-coordinator-london.json","meta":{"generated_at":"2026-10-21T10:53:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15372,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1800115},"rest":"https://alion.io/mcp/rest/get_company?id=1800115"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexperiencenve-experiential-coordinator-london"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexperiencenve-experiential-coordinator-london"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexperiencenve-experiential-coordinator-london"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/experiencenve-experiential-coordinator-london\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexperiencenve-experiential-coordinator-london"}]}