{"id":3184687,"url":"https://alion.io/job/exponent-administrative-assistant-2","title":"Administrative Assistant","company":{"id":452188,"name":"Exponent","domain":"exponent.com","url":"https://alion.io/company/exponent-5","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-23T23:09:01Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-31T14:09:41Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"About Exponent\nExponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients’ most profoundly unique, unprecedented, and urgent challenges.\nWe are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.\nJoin our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you’ll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!\nKey statistics:\n1,100+ Team members\n950+ Consultants \n640+ Ph.D.s \n90+ Disciplines \n30+ Offices globally \nOur Opportunity\nWe are currently seeking an Administrative Assistant 2 to join our team in our Philadelphia, PA office. In this role, you will be part of a collaborative administrative team providing day-to-day support to consultants and corporate staff, along with general office and laboratory administrative support. This is an in-person, client-facing position that serves as a key point of contact for clients, visitors, consultants, and colleagues, requiring professionalism, sound judgment, and a welcoming presence.\nThe ideal candidate is a reliable team player with a positive, can-do attitude and strong work ethic. This individual is highly organized, detail-oriented, and eager to learn, with the ability to manage multiple priorities in a fast-paced environment.\nQualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.\nYou will be responsible for\nGeneral Office Support\nProvide front-desk coverage, greet visitors, coordinate building access, and support visitor registration and badging\nManage incoming and outgoing mail, FedEx/UPS shipments, courier requests, and receiving, including coordination of oversized or special deliveries\nMaintain office and coordinate orders with vendors and internal teams\nMaintain organized, professional common areas, including reception, supply and copy rooms, conference rooms, and pantry\nCoordinate conference rooms, support onsite meetings, interviews, user studies, and events with room setup, technology coordination, catering, and cleanup\nCoordinate service and repair requests for office equipment and assist with local IT, facilities, safety, and building-management needs\nSupport office safety and compliance activities by maintaining administrative checklists, coordinating recurring inspections and drills, and helping keep local procedures and office resources current\nContribute to a positive office culture by supporting employee events, engagement activities, and day-to-day hospitality\nLaboratory Documentation Support\nAssist with organizing laboratory Standard Operating Procedures (SOPs), policy manuals, and compliance documentation in PolicyTech, including supporting review workflows and tracking staff training sign-offs\nConsultant / Project Support\nInitiate and manage project setup in internal systems, including running conflict checks and coordinating project access\nPrepare retention letters, statements of work, and related project documentation\nEdit documents and reports for formatting, grammar, spelling, and overall clarity\nOrganize project materials and maintain accurate project, document, and administrative records\nSupport purchasing requests and accounts receivable follow-up\nCoordinate and manage calendars, meetings, and travel logistics\nPrepare expense reports and support credit-card reconciliation activities\nRespond to and anticipate consultant needs with timely administrative support, including ad hoc requests\nServe as a professional point of contact for clients, visitors, vendors, and consultants, ensuring clear, timely, and accurate communication\nEnsure and maintain compliance with company policies across all project setup and documentation\nLeverage AI-enabled tools to enhance administrative processes, improve document quality, and streamline workflows. Partner with your manager to identify and implement practical solutions while ensuring accuracy, confidentiality, and adherence to company standards.\nEvaluate AI-generated outputs using sound judgment and domain expertise, ensuring work products are accurate, reliable, and aligned with business standards and requirements.\nYou will have the following skills and qualifications\n Bachelor’s degree preferred\n 3+ years of administrative experience supporting teams and staff\n Professional services or law firm experience a plus\n Strong attention to detail with the ability to manage multiple priorities\n Proactive and adaptable, with the ability to anticipate needs in a fast-paced environment\n Strong written and verbal communication skills, including editing and proofreading\n Eager to learn and quickly adopt new systems and processes\n Able to prioritize, meet tight deadlines, and collaborate effectively across teams\n Demonstrates discretion, sound judgment, and professionalism when handling sensitive information\n Experience with AI-enabled tools to enhance productivity, improve work quality, and support business operations\n Understands the capabilities, limitations, and risks of AI tools and applies critical thinking to verify outputs and determine appropriate use cases\n Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams, Copilot)\n Familiarity with PolicyTech or a comparable document-management system is a plus\nFamiliarity with Deltek Vantagepoint is a plus\nAbility to lift, push, and pull up to 20 lbs.\nLife @ Exponent\nTo learn more about life at Exponent and our impact, please visit the following links:\nhttps://www.exponent.com/careers/life-exponent\nhttps://www.exponent.com/company/our-impact\nAttracting, inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.\nOur firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.\nWork Environment\nAt Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.\nSalary Range\nUSD $55,000.00 - USD $80,000.00 /Yr.Benefits you will enjoy\nAccess benefits information on our Life@Exponent page:\nhttps://www.exponent.com/careers/life-exponent\nExponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.\nIf you need assistance or accommodation due to a disability, you may email us at .\nJob Locations\nUS-PA-Philadelphia","description_format":"text","description_chars":7852,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-23T23:09:01Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 8 · green card filings: 3","filings_12m":8,"filings_prev_12m":15,"green_card_filings_12m":3,"median_offered_wage_usd":117500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":7,"expected_fill_days":29,"reasons":["conf:3","velocity","win:early","comp:brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":80000,"is_top_pay":true},"html_url":"https://alion.io/job/exponent-administrative-assistant-2","json_url":"https://alion.io/job/exponent-administrative-assistant-2.json","meta":{"generated_at":"2026-10-31T16:56:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26465,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":452188},"rest":"https://alion.io/mcp/rest/get_company?id=452188"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexponent-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexponent-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexponent-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/exponent-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexponent-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3184687}},{"tool":"search_jobs","arguments":{"company":"exponent.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3184687},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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