{"id":408085,"url":"https://alion.io/job/expresschippinginc-senior-executive-assistant-executive-operations-partner","title":"Senior Executive Assistant & Executive Operations Partner","company":{"id":7981,"name":"TurFresh","domain":"turfresh.com","url":"https://alion.io/company/expresschippinginc","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":95,"open_postings":37,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":88,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"PT","utc_offset_min":-8,"utc_offset_max":-8},"hiring_geo_confidence":"inferred","locations":["Panama","Brazil","Mexico","Guatemala","Nicaragua","Paraguay","Peru","Puerto Rico","Uruguay","Venezuela"],"countries":["PA","BR","MX","GT","NI","PY","PE","PR","UY","VE"],"hiring_countries":["BR","CO","MX","CU","DO","EC","SV","GT","NI","PA","PY","PE","PR","UY","VE"],"hiring_countries_total":15,"salary":{"min":3000,"max":3500,"currency":"USD","period":"month","gross":null,"usd_annual":42000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-08-28T20:51:41Z","employer_posted_date":"2026-08-28","last_verified_at":"2026-10-30T12:44:16Z","board_verified":true,"closed_at":null,"days_open":62,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":61},"description":"About the Role\nTurFresh is seeking an experienced, highly proactive Senior Executive Assistant and Executive Operations Partner to support our General Manager. The role may evolve into a shared function supporting our Owner/CEO, who also leads Express Chipping.\nThis is not a traditional administrative-assistant position. You will help operate the executive office by protecting the GM’s time, anticipating needs, preparing for meetings, capturing decisions, and ensuring that requests and commitments are followed through to completion.\nA central purpose of the role is to serve as the GM’s “external memory”-maintaining one reliable view of emails, requests, delegated work, unanswered questions, deadlines, and commitments so important matters do not disappear between meetings or communication channels.\nWhat You Will Own\nOwn and continuously optimize the GM’s calendar based on business priorities.\nReview upcoming days and weeks for conflicts, deadlines, preparation needs, missing meetings, and unresolved commitments.\nPrepare concise agendas, background information, open decisions, and recommended next steps.\nCapture decisions, owners, deadlines, and commitments from meetings.\nMaintain one trusted system for requests, delegated items, promised responses, open questions, and leadership commitments across email, Teams, meetings, and conversations.\nReview sent emails and open conversations for missing responses or conclusions, then resurface them before they are forgotten.\nFollow up until each important item is completed, deferred, canceled, or otherwise closed.\nCoordinate priorities and follow-through across sales, marketing, operations, finance, and leadership.\nDraft clear executive communications, summaries, briefings, and action lists.\nIdentify recurring scheduling, accountability, and workflow problems and recommend practical solutions.\nHandle personnel, financial, operational, and strategic information with exceptional discretion.\nUse Microsoft 365 and AI tools responsibly to improve executive productivity and automate repetitive workflows.\nRequired Qualifications\nFive or more years of progressively responsible executive-support experience.\nAt least three years directly supporting a founder, CEO, President, General Manager, or similarly senior executive.\nExperience beyond calendars and travel, including meeting preparation, leadership follow-through, project tracking, or executive-office operations.\nProfessional written and spoken English.\nStrong proficiency with Outlook, Teams, and Microsoft 365.\nConsistent availability during Pacific Time business hours.\nA private, reliable workspace appropriate for confidential executive conversations.\nStrong judgment, discretion, organization, initiative, and follow-through.\nAbility to work independently in a fast-moving company with changing priorities.\nStrong Advantages\nResidence in Rio de Janeiro with reliable availability for occasional in-person support.\nResidence elsewhere in Brazil with practical access to Rio de Janeiro.\nExperience supporting an entrepreneurial or founder-led company.\nExperience in home services, field services, construction, multi-location services, or another operationally complex business.\nExperience building or improving executive-office operating systems.\nBackground combining executive assistance with project management or business operations.\nExperience working remotely with North American executives.\nPractical experience using AI, workflow automation, CRM systems, dashboards, or project-management platforms.\nLocation note: Rio residency is a material selection advantage because the role may include local and in-person support while the GM is in Brazil. It is not an absolute requirement; clearly superior candidates elsewhere will be considered.\nHow to Apply\nIf you are excited about helping a fast-moving executive team stay organized, accountable, and effective, we would love to hear from you.\nPlease complete our application form here: Application Form: TurFresh Application Form","description_format":"text","description_chars":4015,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Brazil","iso":"BR","kind":"country"},{"name":"Colombia","iso":"CO","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Cuba","iso":"CU","kind":"country"},{"name":"Dominican Republic","iso":"DO","kind":"country"},{"name":"Ecuador","iso":"EC","kind":"country"},{"name":"El Salvador","iso":"SV","kind":"country"},{"name":"Guatemala","iso":"GT","kind":"country"},{"name":"Nicaragua","iso":"NI","kind":"country"},{"name":"Panama","iso":"PA","kind":"country"},{"name":"Paraguay","iso":"PY","kind":"country"},{"name":"Peru","iso":"PE","kind":"country"},{"name":"Puerto Rico","iso":"PR","kind":"country"},{"name":"Uruguay","iso":"UY","kind":"country"},{"name":"Venezuela","iso":"VE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Facilities Management"],"lifecycle":[{"event":"open","at":"2026-09-06T01:34:20Z"}],"visa":[],"liveness":{"score":46,"band":"ok","label":"Likely open","p_open":1,"p_active":0.769,"p_room":0.6,"age_days":62,"expected_fill_days":88,"reasons":["conf:1","win:late","crowd:"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":42000,"is_top_pay":false},"html_url":"https://alion.io/job/expresschippinginc-senior-executive-assistant-executive-operations-partner","json_url":"https://alion.io/job/expresschippinginc-senior-executive-assistant-executive-operations-partner.json","meta":{"generated_at":"2026-10-30T13:04:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18727,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7981},"rest":"https://alion.io/mcp/rest/get_company?id=7981"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fexpresschippinginc-senior-executive-assistant-executive-operations-partner"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fexpresschippinginc-senior-executive-assistant-executive-operations-partner"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fexpresschippinginc-senior-executive-assistant-executive-operations-partner"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/expresschippinginc-senior-executive-assistant-executive-operations-partner\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fexpresschippinginc-senior-executive-assistant-executive-operations-partner"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":408085}},{"tool":"search_jobs","arguments":{"company":"turfresh.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":408085},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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