{"id":2722752,"url":"https://alion.io/job/extenteam-contracts-administrator","title":"Contracts Administrator","company":{"id":673242,"name":"Extenteam","domain":"extenteam.com","url":"https://alion.io/company/extenteam","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":89,"open_postings":8,"ghost_share":0,"stale_share":0.625,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Legal","role_family":"Legal","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Trello","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-10-16T13:57:13Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-17T16:42:26Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Extenteam\nExtenteam is the AI-driven operations platform for short-term rental property management, headquartered in Miami and founded in 2021. Our platform, Shared Services, handles guest communication and daily operational workflows for 80,000+ properties by pairing an AI orchestration layer with a shared-services team of hospitality-trained specialists, so no guest inquiry goes unanswered, day or night, and no property manager has to staff for the 2am cancellation themselves.\nWe're industry-only: every workflow, integration, and agent we hire is built around property management specifically, not bolted on from a generalist platform. As we push more of that platform toward AI-led automation and self-serve tools, the software our own Shared Services team works in every day has to keep pace, that's this role.\nOur Leadership Philosophy\nOur company embraces a management style inspired by the ideals of \"founder mode,\" as championed by Airbnb’s Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.\nTo learn more about the \"founder mode\" philosophy and how it shapes our operations, you can explore this link. Understanding this mindset will provide valuable context for how we operate and what we value in our team members.\nWhat This Role Is About:\nThe Contracts Administrator is a core operational role responsible for supporting the organization’s contract administration and execution needs. This position ensures contracts are prepared, reviewed, tracked, and maintained accurately and in compliance with established company policies and procedures.\nThis role is ideal for a reliable, detail-oriented professional who excels at documentation, coordination, and follow-through. The Contracts Administrator works closely with procurement, legal, finance, and internal business teams to ensure contracts are executed correctly, stored properly, and managed throughout their lifecycle.\nYour Main Responsibilities:\nContract Preparation & Administration\nPrepare, issue, and manage contracts, amendments, renewals, and related documentation using approved templates and processes.\nEnsure all contracts are completed accurately, fully executed, and stored in designated systems or repositories.\nMaintain organized and up-to-date contract files and records.\nReview Coordination & Execution\nCoordinate contract reviews with internal stakeholders, including procurement, legal, finance, and operations.\nTrack contract status throughout the review and approval process to ensure timely execution.\nCommunicate clearly with stakeholders regarding contract progress, required actions, and timelines.\nTracking, Compliance & Reporting\nMaintain contract tracking tools to monitor key terms, expiration dates, renewals, and compliance requirements.\nSupport contract compliance by confirming agreements follow established company policies and procedures.\nAssist with audits, reporting, and internal reviews by providing accurate and complete contract documentation.\nVendor & Stakeholder Support\nSupport vendor onboarding by ensuring contracts and required documentation are completed, accurate, and properly filed.\nRespond to internal inquiries related to contract status, documentation, and basic contract information.\nIdentify discrepancies, missing information, or potential issues and escalate appropriately.\nWhat We’re Looking For:\nQualifications & Experience\nBachelor’s degree in Business, Administration, Legal Studies, or a related field (preferred).\n2-5 years of experience in contracts administration, procurement support, or vendor/document management.\nFamiliarity with standard contract terms, templates, and administrative processes.\nExperience working with contract management systems, shared drives, or document repositories.\nAbility to manage multiple contracts and deadlines in a structured, deadline-driven environment.\nTechnical Skills\nIntermediate Microsoft Excel (basic proficiency required):\nSimple formulas (e.g., SUM, IF, VLOOKUP)\nMaintaining contract trackers, logs, and status reportsAdvanced Experience with Microsoft Word, including document formatting and version control\nExperience with contract management systems e.g. DocuSign\nExperience with project management tools or shared tracking system\nAsana, Click Up, Trello\n\nProfessional Competencies\nStrong attention to detail and accuracy\nOrganized, methodical, and dependable work style\nAbility to follow established processes and guidelines\nClear written and verbal communication skills\nProfessional and courteous when working with internal teams and vendors\nStrong sense of confidentiality and compliance\nWork Environment & Additional Requirements\nAbility to work effectively in a deadline-driven environment\nCommitment to ethical standards, documentation accuracy, and compliance practices\nRole Summary\nThis role is best suited for a capable Contracts Administrator who takes pride in accuracy, organization, and dependable execution. Success in this position comes from consistency, attention to detail, and effective coordination, ensuring the organization’s contracts are managed properly from creation through completion.\nTechnical Requirements\nInternet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)\ni5 11th Gen or higher\nWindows 11 / MacOS Catalina or higher\nMinimum of 8 GB RAM\nPrivate and quiet dedicated home office area (no roosters, dogs, children's noises in the background)\nBack-ups in case of power or internet provider interruptions\nGood headset and webcam (preferably noise-canceling headset)\nWhy You’ll Love Working with Us: \nCompetitive Salary - We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.\nRemote Work - This role is 100% remote, allowing flexibility and eliminating daily commute.\n Paid Time Off - Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.\n HMO Coverage - Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.","description_format":"text","description_chars":6376,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Home office"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Vacation Rentals","Property Management"],"lifecycle":[{"event":"open","at":"2026-10-16T15:22:05Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":15,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/extenteam-contracts-administrator","json_url":"https://alion.io/job/extenteam-contracts-administrator.json","meta":{"generated_at":"2026-10-17T19:10:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2349,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673242},"rest":"https://alion.io/mcp/rest/get_company?id=673242"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fextenteam-contracts-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fextenteam-contracts-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fextenteam-contracts-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/extenteam-contracts-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fextenteam-contracts-administrator"}]}