{"id":783695,"url":"https://alion.io/job/extenteam-general-administrative-assistant","title":"General Administrative Assistant","company":{"id":673242,"name":"Extenteam","domain":"extenteam.com","url":"https://alion.io/company/extenteam","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":89,"open_postings":8,"ghost_share":0,"stale_share":0.625,"repost_share":0,"time_to_fill_p50_days":15,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":9500,"max_usd":18000,"period":"year","method":"role_country_seniority_unknown","sample_n":88},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Dropbox","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false},{"name":"Windows","optional":true}],"status":"live","first_seen_at":"2025-11-28T13:22:16Z","employer_posted_date":"2026-06-08","last_verified_at":"2026-10-15T07:45:16Z","board_verified":true,"closed_at":null,"days_open":320,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":320},"description":"About Us\nWe’re Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model.\nAs a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size.\nExtenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support.\nWe generate revenue through two primary streams:\nDedicated Team Members: Providing trained overseas talent with a recurring premium model, replacing one-time recruitment fees.\nTailwind - SaaS Platform: A guest communication Software blended with our shared services team, supporting smaller operators typically with less than 50 units - helping Extenteam increase profitability while growing our product market fit and expanding TAM and service levels.\nExtenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers.\nOur Values:\nCommitment to Excellence: Continuously raising the bar and setting new standards in guest communications and service delivery. \nExceptional Collaboration: Thriving in a fast-paced, high-performance environment built on clear communication and teamwork. \nUnified Purpose: Aligning behind a shared mission to drive success with an intense focus. One shared consciousness. \nData-Driven Decision-Making: Prioritizing data and results over emotions when making objective, professional decisions. \nEmphasis on Details: Details matter at every level. Leaders are expected to have a deep understanding of the specifics and adopt a hands-on management style.\nOur Leadership Philosophy\nOur company embraces a management style inspired by the ideals of \"founder mode,\" as championed by Airbnb’s Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.\nTo learn more about the \"founder mode\" philosophy and how it shapes our operations, you can explore this link. Understanding this mindset will provide valuable context for how we operate and what we value in our team members. \nWhat This Role Is About:\nWe’re looking for a proactive and resourceful General Administrative Assistant to support a property management client across a variety of administrative, coordination, and research-focused tasks. This role involves assisting with day-to-day operations, supporting organizational initiatives, and managing responsibilities across speaking engagements, rental property oversight, nonprofit activities, and internal project workflows.\nThis is a high-impact role where you will:\nAssist in presenting our team for speaking and training opportunities.\nConduct outreach calls and follow-ups related to event coordination and professional engagements.\nProvide administrative and research support across upcoming projects and business activities.\nHelp maintain productivity across multiple ongoing priorities using HubSpot, Kajabi, and other tools.\nYour Main Responsibilities:\nOutreach & Lead Support:\nResearch opportunities aligned with the business such as conferences, CE classes, universities, nonprofits, and corporate events.\nBuild lists of potential contacts and decision-makers (education directors, event planners, etc.).\nMake outbound calls using provided scripts and confirm important details such as deadlines, themes, and requirements.\nMaintain CRM records in HubSpot, ensuring accurate tracking of follow-ups and statuses.\nSupport Kajabi management and handle submission of proposals, speaker packets, and related materials.\nAssist with nonprofit startup tasks and operational coordination.\nGeneral Administrative Tasks:\nManage calendar invites, confirmations, and inbox correspondence.\nOrganize Google Drive/Dropbox files, including folders, headshots, bios, and reports.\nCoordinate tasks across nonprofit, speaking, and real estate operations as assigned.\nSupport leadership with project management (10 hours/week for Tracey, 30 hours/week for Stacey).\nHandle phone calls (outbound and inbound) and manage email communication.\nReal Estate / Property Support:\nUpdate tenant information in the property management system.\nTrack rent receipts, maintenance requests, and rehab progress in spreadsheets.\nFollow up with property managers and vendors in Branson, MO.\nMonitor Housing Authority (HAKC) renewals and rent increase processes.\nConduct research for possible property acquisitions.\nTools & Platforms You Will Use:\nHubSpot CRM\nCanva (for one-sheets, proposals, and simple design needs)\nKajabi\nGoogle Workspace (Drive, Docs, Sheets, Calendar)\nMicrosoft Word & Excel\nSocial media platforms for posting schedules (YouTube, LinkedIn, TikTok, Instagram, X, Hootsuite)\nWhat We’re Looking For:\nExcellent written and spoken English (professional phone communication required)\nStrong organizational skills, attention to detail, and proactive mindset\nConfident using HubSpot, Kajabi, Canva, and productivity tools\nFast and efficient researcher (contacts, information, data)\nStrong follow-up habits and ability to complete tasks independently\nComfortable managing shifting priorities and supporting multiple projects simultaneously\nBonus Experience:\nBackground in real estate, association events, or nonprofit operations\nCold outreach or sales experience\nFamiliarity with speaker marketing, continuing education coordination, or grant research\nNice to Haves:\nSelf-starter with initiative\nClear communicator with strong follow-through\nComfortable working with both structured and unstructured tasks\nPassionate about supporting meaningful work and business growth\nThrives in a high-energy, purpose-driven environment\nTechnical Requirements:\nInternet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)\ni5 11th Gen or higher\nWindows 11 / MacOS Catalina or higher\nMinimum of 8 GB RAM\nPrivate and quiet dedicated home office area (no roosters, dogs, children's noises in the background)\nBack-ups in case of power or internet provider interruptions\nGood headset and webcam (preferably noise-canceling headset)\nWhy You’ll Love Working with Us: \nCompetitive Salary - We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.\nRemote Work - This role is 100% remote, allowing flexibility and eliminating daily commute.\n Paid Time Off - Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.\n HMO Coverage - Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.","description_format":"text","description_chars":7394,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Home office"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Vacation Rentals","Property Management"],"lifecycle":[{"event":"open","at":"2026-09-12T01:12:50Z"}],"visa":[],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.133,"p_room":0.28,"age_days":320,"expected_fill_days":15,"reasons":["conf:2","win:tail","crowd:"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/extenteam-general-administrative-assistant","json_url":"https://alion.io/job/extenteam-general-administrative-assistant.json","meta":{"generated_at":"2026-10-15T09:36:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14448,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673242},"rest":"https://alion.io/mcp/rest/get_company?id=673242"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fextenteam-general-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fextenteam-general-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fextenteam-general-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/extenteam-general-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fextenteam-general-administrative-assistant"}]}