{"id":4163399,"url":"https://alion.io/job/extenteam-maintenance-coordinator","title":"Maintenance Coordinator","company":{"id":673242,"name":"Extenteam","domain":"extenteam.com","url":"https://alion.io/company/extenteam","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":84,"open_postings":6,"ghost_share":0,"stale_share":0.833,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-11-12T11:31:22Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T12:54:23Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Extenteam\nExtenteam is the AI-driven operations platform for short-term rental property management, headquartered in Miami and founded in 2021. Our platform, Shared Services, handles guest communication and daily operational workflows for 80,000+ properties by pairing an AI orchestration layer with a shared-services team of hospitality-trained specialists, so no guest inquiry goes unanswered, day or night, and no property manager has to staff for the 2am cancellation themselves.\nWe're industry-only: every workflow, integration, and agent we hire is built around property management specifically, not bolted on from a generalist platform. As we push more of that platform toward AI-led automation and self-serve tools, the software our own Shared Services team works in every day has to keep pace, that's this role.\nOur Leadership Philosophy\nOur company embraces a management style inspired by the ideals of \"founder mode,\" as championed by Airbnb’s Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.\nTo learn more about the \"founder mode\" philosophy and how it shapes our operations, you can explore this link. Understanding this mindset will provide valuable context for how we operate and what we value in our team members.\nWhat This Role Is About:\nThe Maintenance Coordinator is responsible for overseeing and coordinating maintenance needs across our short-term vacation rental properties. This position ensures that maintenance issues are addressed promptly, preventative maintenance is scheduled, and projects are followed through from start to finish.\nThe ideal candidate is organized, detail-oriented, proactive, and an effective communicator who can manage multiple properties, vendors, owners, and maintenance requests while keeping accurate records.\nYour Main Responsibilities:\nKey Responsibilities\nMonitor Maintenance Requests: Regularly monitor email, Google Spaces, Breezeway, and Streamline to identify maintenance issues, determine when a maintenance technician or vendor needs to be dispatched, and recognize when preventative maintenance should be scheduled.\n\nCreate and Manage Work Orders: Create detailed work orders in Breezeway, ensuring all necessary information, notes, photos, and updates are entered into the appropriate areas so maintenance history and property information can easily be located.\n\nCoordinate Vendors: Contact and communicate with vendors to schedule repairs, maintenance, and other property-related work. Confirm scheduling and follow up to ensure work is completed in a timely manner.\n\nPreventative Maintenance: Help identify and coordinate routine and preventative maintenance to keep properties in good condition and minimize unexpected issues for guests and owners.\n\nOffice Communication: Communicate regularly with the office team to provide updates, share important information, coordinate priorities, and ensure everyone is aware of maintenance issues that may affect property operations or upcoming guest stays.\n\nWhat We’re Looking For:\nSkills and Qualifications\nStrong organizational and time-management skills.\n\nExcellent written and verbal communication skills.\n\nAbility to manage multiple tasks and projects at once.\n\nStrong attention to detail and follow-through.\n\nAbility to communicate professionally with property owners, vendors, maintenance staff, and office personnel.\n\nComfortable using email, Google Spaces, Breezeway, Streamline, and other computer-based programs.\n\nAbility to prioritize urgent maintenance needs while keeping up with routine requests.\n\nSelf-motivated and able to work independently.\n\nStrong problem-solving skills and a proactive approach to getting things done.\n\nWhat Success Looks Like\nMaintenance requests are identified and addressed in a timely manner.\n\nWork orders are complete, accurate, and easy to reference.\n\nVendors are scheduled and held accountable for completing work.\n\nPreventative maintenance is scheduled and completed consistently.\n\nProjects are followed through from start to finish.\n\nThe office team has the information it needs to keep daily operations running smoothly.\n\nThe goal of this position is to keep our vacation rental properties well-maintained, our owners informed, our vendors coordinated, and our maintenance operations organized and running efficiently.\nTechnical Requirements:\nInternet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)\ni5 11th Gen or higher\nWindows 11 / MacOS Catalina or higher\nMinimum of 8 GB RAM\nPrivate and quiet dedicated home office area (no roosters, dogs, children's noises in the background)\nBack-ups in case of power or internet provider interruptions\nGood headset and webcam (preferably noise-canceling headset)\nWhy You’ll Love Working with Us: \nCompetitive Salary - We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.\nRemote Work - This role is 100% remote, allowing flexibility and eliminating daily commute.\n Paid Time Off - Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.\n HMO Coverage - Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.","description_format":"text","description_chars":5557,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Home office"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Vacation Rentals","Property Management"],"lifecycle":[{"event":"open","at":"2026-11-12T12:54:23Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":19,"reasons":["conf:1","win:early"],"computed_at":"2026-11-12T14:02:20Z"},"pay":null,"html_url":"https://alion.io/job/extenteam-maintenance-coordinator","json_url":"https://alion.io/job/extenteam-maintenance-coordinator.json","meta":{"generated_at":"2026-11-12T14:02:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29217,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":673242},"rest":"https://alion.io/mcp/rest/get_company?id=673242"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fextenteam-maintenance-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fextenteam-maintenance-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fextenteam-maintenance-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/extenteam-maintenance-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fextenteam-maintenance-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4163399}},{"tool":"search_jobs","arguments":{"company":"extenteam.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4163399},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}