{"id":3680454,"url":"https://alion.io/job/ey-marketing-executive-assistant","title":"Marketing - Executive Assistant","company":{"id":2859,"name":"EY","domain":"ey.com","url":"https://alion.io/company/ey-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Marketing","role_family":"Marketing","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Luxembourg City, Luxembourg"],"countries":["LU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-11-03T12:53:04Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-11T17:15:15Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"Brand, Marketing & Communications (BMC) | EY Luxembourg\nRole purpose\nReporting directly to the BMC Director, the Executive Operations & Administration Coordinator serves as the operational backbone of the BMC function.\nThis role combines executive support, financial administration, procurement coordination, sponsorship management and operational governance. The successful candidate will ensure that all administrative, financial and operational processes run efficiently, allowing the BMC Director and the team to focus on strategic priorities, stakeholder engagement and delivery excellence.\nThe role requires a highly organized, proactive and autonomous professional who is comfortable interacting with senior leaders, external organizations, conference organizers, suppliers and internal enabling functions.\nKey responsibilities\nExecutive support to the BMC Director\nProvide broad executive and operational support to the BMC Director, including priority management, meeting coordination, briefings and follow-up.\nCoordinate administrative requests, approvals and other evolving needs, with scope to take on additional responsibilities over time.\nBudget management and financial administration\nSupport end-to-end budget administration, including tracking spend, commitments, invoices, accruals and forecasts.\nPrepare reporting and analyses, coordinate with Finance and contribute to budgeting activities as required.\nProcurement and vendor management\nCoordinate procurement and approval processes, including purchase requests, orders, contracts, renewals and payments.\nLiaise with suppliers and internal teams, maintain accurate records and support compliance with relevant policies.\nConferences, memberships and sponsorship administration\nCoordinate EY participation in external conferences, memberships, sponsorships and related initiatives.\nManage registrations, benefits, opportunities, budgets and logistics, adapting support to changing requirements and priorities.\nGovernance and operational excellence\nMaintain effective operational processes, calendars, documentation, trackers and reporting across the BMC function.\nSupport continuous improvement, automation, data quality, compliance and other operational priorities as the role develops.\nProfile\nExperience\n1-3 years of relevant professional experience.\nInterest in supporting a manager or team, with the confidence to communicate professionally and follow up on actions.\nComfortable working with numbers and willing to learn budget tracking, purchasing and invoice processes.\nAble to organize tasks, coordinate practical details and communicate with different people; experience from studies, volunteering or personal projects is valued.\nCurious about working in a professional services environment and motivated to learn how a large organization operates.\nTechnical skills\nComfortable using Microsoft Excel and willing to develop more advanced skills.\nGood working knowledge of Microsoft 365, with an interest in further developing these skills.\nCurious about AI tools and open to learning how to use them effectively.\nAble to keep information organized and support tracking, reporting and project coordination.\nAble to organize and follow up on several budgets, projects and deadlines with guidance.\nInterested in learning procurement, finance and approval processes.\nPersonal attributes\nStrong organizational skills.\nProactive and able to anticipate needs.\nDemonstrates ownership and accountability.\nDetail-oriented and dependable.\nStrong interpersonal skills.\nHandles confidential information with discretion.\nComposed under pressure and able to prioritize effectively.\nPractical and solutions-focused.\nSuccess measures\nAfter 12 months, the successful candidate will have:\nRelevant ownership of BMC administrative operations.\nGood understanding over BMC spending and commitments.\nStreamlined procurement and vendor management processes.\nSeamless registration and coordination of conferences, sponsorships and events.\nReduced administrative workload for the BMC Director by at least 50%.\nEstablished operational dashboards and governance processes for the BMC 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