{"id":2104340,"url":"https://alion.io/job/eyebot-executive-assistant-office-manager","title":"Executive Assistant & Office Manager","company":{"id":24007,"name":"Eyebot","domain":"eyebot.ai","url":"https://alion.io/company/eyebot","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-08T17:26:30Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-19T14:29:30Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Reports to: Director of Operations\nSupports: Executive team\nLocation: On-site at HQ in Charlestown (Boston), MA\nTravel: Minimal - occasional support at company events or offsites as needed\nAbout Eyebot\nEyebot is an outcome-focused technology company on a mission to make vision care accessible to everyone, equally. Headquartered in Boston’s Charlestown neighborhood and backed by top investors and the National Science Foundation, our vision test kiosk is reshaping how vision care is delivered.\nIf you are passionate about solving big problems and building the future of vision care, we would love to hear from you.\nAbout the Role\nWe're looking for an Executive Assistant & Office Manager to keep our leadership team organized and our office running smoothly. This role is the go-to person for making sure our C-Suite is where they need to be, prepared for what's next, and not losing time to logistics, while also making the office a place where the team can focus and do their best work.\nYou'll own executive calendars and travel, run the day-to-day of our office, and be the person the team turns to when something needs to get handled. As you get your footing, there's plenty of room to take on special projects across the business based on your interests and where the company needs help.\nWhat You'll Own\nExecutive Support\nManage complex, fast-changing calendars for the C-Suite, including internal meetings, partner and investor meetings, and recurring cadences\n\nBook and manage domestic and international travel - flights, hotels, ground transportation, and itineraries - and handle changes or disruptions as they come up\n\nPrepare executives for their day: confirm meetings and flag conflicts early\n\nCoordinate scheduling across the broader executive team for leadership meetings and cross-functional syncs\n\nProcess expense reports for the executives in line with our T&E policy\n\nHandle sensitive and confidential information with discretion\n\nOffice Management\nOrder and coordinate team lunches three days a week\n\nKeep the office stocked with supplies, snacks, and kitchen essentials\n\nServe as the first point of contact for day-to-day office needs - submitting maintenance requests, scheduling routine vendor visits (cleaning, IT, repairs), and following up until issues are resolved\n\nManage incoming mail and packages, and help with coordinating outgoing shipments as needed\n\nSupport People Ops in getting the office ready for new hires (desk setup, badge/building access, and a smooth first-day experience!)\n\nCoordinate visitor logistics for guests, partners, and interview candidates\n\nHelp plan and run in-office team events, celebrations, and meetings\n\nSpecial Projects\nTake on special projects as needs come up and as your interests grow\n\nIdentify ways to make things run more smoothly for the exec team and the office, and put them into practice\n\nWhat We're Looking For\nBackground as an EA, office manager, or admin is helpful but not required\n\nHighly organized and detail-oriented, able to juggle multiple calendars, priorities, and last-minute changes without dropping things\n\nStrong communicator who's comfortable working directly with senior leaders and the whole team\n\nSelf-starter who takes initiative, anticipates needs, and is comfortable figuring things out without a playbook\n\nSound judgment and discretion with confidential information\n\nProficient with Google Workspace (Calendar, Gmail, Drive) and Slack, or quick to pick up new tools\n\nCollaborative, curious, kind, and adaptable","description_format":"text","description_chars":3507,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health & Medical Electronics","Optometry & Optical Stores"],"lifecycle":[{"event":"open","at":"2026-10-08T19:45:12Z"}],"visa":[],"liveness":{"score":78,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.776,"p_room":1,"age_days":10,"expected_fill_days":32,"reasons":["conf:3","win:early"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":true},"html_url":"https://alion.io/job/eyebot-executive-assistant-office-manager","json_url":"https://alion.io/job/eyebot-executive-assistant-office-manager.json","meta":{"generated_at":"2026-10-19T14:52:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10961,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":24007},"rest":"https://alion.io/mcp/rest/get_company?id=24007"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Feyebot-executive-assistant-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Feyebot-executive-assistant-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Feyebot-executive-assistant-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/eyebot-executive-assistant-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Feyebot-executive-assistant-office-manager"}]}