{"id":3180091,"url":"https://alion.io/job/faena-engineering-administrative-assistant","title":"Engineering Administrative Assistant","company":{"id":1778814,"name":"Faena","domain":"faena.com","url":"https://alion.io/company/faena-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":80000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T21:13:55Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-28T13:16:19Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"THE FAENA CULTURE\nThe FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.\nJOB OVERVIEW\nProvide clerical/secretarial and administrative support for the Chief Engineer and Complex Engineering Director, including dictation, typing, computer input, filing, tracing, answering telephones (for entire office as required), printing reports, payroll, maintaining manager files and departmental records/logs. Will accept, log and distribute maintenance request calls.\nDUTIES AND RESPONSIBILITIES\nMaintain complete knowledge of and comply with all departmental policies/service procedures/standards.\nMaintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended and resident relations at all times\nResolve guest and resident complaints, ensuring guest and resident satisfaction.\nMonitor and maintain cleanliness, sanitation and organization of assigned work areas.\nAccess all functions of computer.\nSet up work station with necessary supplies and resource materials.\nRead the log book daily, and record all pertinent information in the log book.\nCheck employee attendance and document tardiness and absenteeism.\nComplete supply requisitions and submit to Chief Engineer; stock and maintain par levels of necessary supplies.\nMaintain accurate monthly budgets and assist in preparing annual budget.\nHandle lost and found items and claims for lost items.\nOpen office and prioritize assignments and tasks for the shift.\nAnswer telephone.\nRecord messages.\nMake telephone calls to specified individuals as requested by the Director of Engineering and Chef Engineer.\nGreet all individuals arriving at engineering department and assist with their needs.\nDocument and maintain appointment calendar for Chief Engineer and Director of Engineering.\nMaintain accurate trace files and communicate daily traces to Chief Engineer.\nEstablish and maintain filing procedures.\nMaintain a rolodex of all contractors and vendors.\nRetrieve and distribute departmental mail.\nProcess requests for overnight mail and other delivery/messenger services.\nPrepare and send faxes; receive and distribute faxes to appropriate personnel.\nMake photocopies.\nType correspondence, memos and reports.\nAttend designated meetings, take minutes, transcribe and distribute.\nDocument all guest and resident requests/complaints and communicate such to respective personnel for proper handling. Follow up on guest and resident satisfaction.\nMaintain a current manual on all departmental forms and form letters with instructions.\nMaintain all necessary reference books and manuals as required.\nCoordinate service repairs for office equipment ensuring minimal costs.\nObtains purchase order bids for each item required.\nAccept all in-house maintenance requests.\nPrepare work orders for maintenance repairs and distribute to Chief Engineering for prioritization. Monitor completion of work orders submitted.\nMaintain guest and resident room preventive maintenance program.\nMaintain public area preventive maintenance.\nCoordinates status of all rooms with Housekeeping and Front Desk.\nMaintain confidentiality and security of specified Faena information, correspondence, reports and files.\nPrepare daily/weekly departmental payroll records and submit to Chief Engineer.\nMaintain preventive maintenance records.\nMaintain and update database.\nMaintain accurate Condo Unit Records.\nAbility to work a varied schedule that may include early morning, evening, night, and weekend shifts\nPHYSICAL ABILITIES\nExert physical effort in transporting a minimum of 50 pounds.\nEndure various physical movements throughout the work areas.\nRemain in stationary position for 8hours or throughout work shift.\nSatisfactorily communicate with guest and residents, management and co-workers to their understanding.\nAbility to see and respond dangerous to situations.\nRequires mobility. Sense of smell, taste, touch, and sound. Eye/hand coordination and manual dexterity.\nAbility to tolerate varying conditions of noise level, temperature, illumination, and air quality.\nSome of the work will occur in different locations of the hotel","description_format":"text","description_chars":4478,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts"],"lifecycle":[{"event":"open","at":"2026-10-23T21:13:55Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.855,"p_room":1,"age_days":4,"expected_fill_days":26,"reasons":["conf:2","win:early"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/faena-engineering-administrative-assistant","json_url":"https://alion.io/job/faena-engineering-administrative-assistant.json","meta":{"generated_at":"2026-10-28T16:10:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21832,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1778814},"rest":"https://alion.io/mcp/rest/get_company?id=1778814"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffaena-engineering-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffaena-engineering-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffaena-engineering-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/faena-engineering-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffaena-engineering-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3180091}},{"tool":"search_jobs","arguments":{"company":"faena.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3180091},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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