{"id":3404805,"url":"https://alion.io/job/fairlife-executive-assistant","title":"Executive Assistant","company":{"id":672973,"name":"fairlife","domain":"fairlife.com","url":"https://alion.io/company/fairlife","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":80,"open_postings":10,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T13:09:10Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-02T01:25:42Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.\nWith over $3B in annual retail sales, fairlife’s portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health.\nA wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.\nTo learn more about fairlife and its complete line of products, please visit fairlife.com.\nJob Purpose \nThe Executive Assistant will provide high-level administrative support to fairlife, LLC’s Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, providing support to the executive’s functional team, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently. \nKey Responsibilities \nServe as a trusted business partner, managing time, priorities, and communication for the Chief Executive Officer (CEO),Chief Operating Officer (COO) and VP Public Affairs, Communications and Sustainability (PACS) \nHelp manage calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation. \nCoordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, group activities and travel arrangements. \nAnticipate needs and act independently to resolve issues before they arise. \nMaintain strong follow-up routines with internal teams and external stakeholders. \nPartner with other Executive Assistants to align calendars and support cross-functional projects. \nManage expense reports, coordinate invoices, memberships, registrations, and ad hoc projects with accuracy and timeliness. \nBuild trust quickly with new stakeholders and maintain open communication. \nIdentify opportunities to streamline processes and improve efficiency. \nWhat Success Looks Like \nAgile communicator who professionally and confidently engages with senior leaders and pushes through conflict. \nAttention to detail in scheduling, documentation, and follow-up. \nProactive relationship builder who anticipates needs. \nAbility to project manage executive priorities, ensuring meetings happen and decisions move forward. \nQualifications \nBachelor’s degree preferred or equivalent experience. \n5+ years supporting top level executives in fast-paced, high-growth environments. \nStrong project management skills with experience coordinating complex events and initiatives. \nAdvanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel). \nExceptional organizational skills and ability to manage multiple priorities under pressure. \nHigh level of discretion, professionalism, and judgment. \nComfortable holding others accountable and influencing outcomes with tact. \nFlexible and adaptable to changing priorities and work styles. \nAbility to work primarily onsite with occasional travel. \nPreferred Attributes \nFearless communicator who thrives in dynamic environments. \nSkilled at anticipating needs and solving problems independently. \nPositive, resourceful, respectful and committed to building team culture. \nhow fairlife nourishes you: \nAt fairlife, we believe in better - and that includes how we support our people. We offer a comprehensive suite of benefits and wellbeing resources designed to support you physically, emotionally, socially, and financially, both in and out of work. \nComprehensive medical, dental, and vision coverage, effective day one! \nSupplemental health plans (hospital indemnity, accident, and critical illness insurance) \nPaid Time Off to recharge and support work-life balance \nPaid parental leave & adoption assistance (up to $10,000) \nParental support & family care benefits, including childcare resources and lactation support \n401(k) to support retirement planning with up to 9% in employer match \nWellness reimbursement (up to $500 for qualified wellbeing expenses) \nEmployee Assistance Program (EAP) for emotional wellbeing and work-life support \nCompany-paid life insurance and short-term disability \nEmployer HSA funding (for HDHP participants) \nTuition reimbursement (up to $10,000) and student loan repayment ($200/month) \nLearning & development programs to unlock your full potential \nRewards & recognition, matching gifts, free product, and Business Resource Groups \nfairlife’s nour!sh program is designed to meet you where you are - supporting your individual wellbeing journey while enabling you to do your best work every day. \nposition location: Chicago, IL \nreports to: VP, PACS \ntravel requirements: up to 20% \nexempt/nonexempt: Exempt \n*Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.\nBase pay range:\n$90,000—$110,000 USD\nfairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.\nIn addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email .\n\nFor Recruitment Agencies\nAt fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.\nAs our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.\nUnsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. 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