{"id":4093971,"url":"https://alion.io/job/farrat-office-administrator","title":"Office Administrator","company":{"id":2399168,"name":"Farrat","domain":"farrat.com","url":"https://alion.io/company/farrat","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Langenfeld, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T14:56:45Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-13T09:51:18Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"We’re looking for an organised, proactive and personable Office Administrator / Kaufmann/Kauffrau für Büromanagement to join our team in Langenfeld.This is a varied role at the heart of our German operation, providing administrative and coordination support across areas including office operations, sales, purchasing, finance and HR. You’ll work closely with colleagues in Germany and the UK, as well as customers and suppliers, helping to keep day-to-day business activities running smoothly and efficiently. \nWhat we’re looking for\nYou’ll ideally have:At least two years' experience in office administration, commercial administration or a similar business support role.\nA completed vocational qualification such as Kaufmann/Kauffrau für Büromanagement, Industriekaufmann/Industriekauffrau, or equivalent relevant experience.\nStrong organisational skills and the ability to manage multiple priorities.\nConfidence communicating with customers, suppliers and colleagues.\nGood working knowledge of Microsoft Outlook, Word and Excel.\nExperience processing invoices, purchase orders, expenses or similar business documentation.\nGerman at native speaker or C1 level, alongside a high level of business English.\nA proactive approach, strong attention to detail and the confidence to take ownership of day-to-day responsibilities.\nIt would be great if you also have\nExperience with SAP Business One or another ERP system.\nPrevious experience within manufacturing, engineering or an industrial environment.\nExperience supporting sales, purchasing, finance or HR activities.\nKnowledge of quality, Health & Safety or compliance administration.\nExperience working within an SME or international organisation.\nWhy this is a good opportunityThis is a particularly varied position for someone who enjoys being at the centre of a business and working across different functions. You’ll have the opportunity to take ownership of a broad range of activities and help improve the systems, processes and ways of working that support the continued development of our German operation.\nMy recommendation: use this rather than putting all 12 responsibility sections from the role profile into the advert. It retains the important requirements but should feel considerably more accessible to a candidate.\nMain changes: I’ve condensed the internal accountabilities into candidate-friendly themes, brought the cross-functional nature of the job forward, and kept the genuine essentials such as two years' experience, SAP exposure, qualification and German/English requirements. [202610 Off...rofile.pdf | PDF]\nWhat you’ll be doing\nProviding day-to-day administrative and coordination support across the German business.\nManaging correspondence, enquiries, customer and purchase order documentation and business records.\nSupporting internal sales, including customer enquiries, quotations and sales administration.\nProcessing supplier invoices and liaising with our UK Finance team.\nSupporting employee onboarding and other HR administration alongside our UK People team.\nMaintaining accurate information within SAP Business One and other business systems.\nCoordinating meetings, travel arrangements and visitors.\nSupporting office supplies, facilities and general office management.\nMaintaining documentation and supporting quality, health & safety and compliance activities.\nProducing reports and business information when required.\nIdentifying opportunities to improve administrative processes and ways of working","description_format":"text","description_chars":3492,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Machinery"],"lifecycle":[{"event":"open","at":"2026-11-11T20:47:37Z"}],"visa":[],"liveness":{"score":42,"band":"fade","label":"Fading","p_open":1,"p_active":0.759,"p_room":0.55,"age_days":26,"expected_fill_days":23,"reasons":["conf:2","win:tail","comp:junior"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/farrat-office-administrator","json_url":"https://alion.io/job/farrat-office-administrator.json","meta":{"generated_at":"2026-11-13T13:45:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27598,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2399168},"rest":"https://alion.io/mcp/rest/get_company?id=2399168"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffarrat-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffarrat-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffarrat-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/farrat-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffarrat-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4093971}},{"tool":"search_jobs","arguments":{"company":"farrat.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4093971},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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