{"id":2125000,"url":"https://alion.io/job/fcdo-bma-defence-section-office-manager-eo","title":"BMA-Defence Section Office Manager (EO)","company":{"id":2691885,"name":"Fcdo","domain":"fcdo.gov.uk","url":"https://alion.io/company/fcdo","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oleeo","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manama, Bahrain"],"countries":["BH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":60000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":1822},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":".NET","optional":true},{"name":"C#","optional":true},{"name":"JavaScript","optional":true}],"status":"live","first_seen_at":"2026-10-09T00:29:33Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-10T22:49:42Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Category\n\ndata-field_value=\"786\" >\nOther British Government Departments (Partners across Government, including UK Visas)\n\nJob Description (Roles and Responsibilities)\n\n>\nThe Defence Section Office Manager (DSOM) is a key member of the UK Ministry of Defence team within the British Embassy Bahrain. Working closely with the Defence Attaché, Defence Section colleagues and wider Embassy teams, the DSOM is responsible for the effective coordination and delivery of Defence Section business, representational activity and high-level engagements. The role plays an important part in supporting UK Defence Engagement in Bahrain, helping to strengthen the UK-Bahrain defence relationship and deliver the Embassy’s wider engagement objectives.\nDuties and responsibilities:\nExecutive Support and Office Management \nYou will support the effective running of the Defence Section and delivery of UK Defence activity in Bahrain by:\nSupporting the Defence Section in delivering business priorities and Defence Engagement objectives in Bahrain.\nActing as a key point of contact for routine business, enquiries and engagement with Embassy colleagues, external partners and senior stakeholders.\nProviding executive support to senior Defence Section staff, including diary coordination, meeting preparation, visitor administration, room bookings, correspondence and programme support.\nSupporting handover, leaving, joining and familiarisation programmes, including liaison with relevant internal and external contacts as required.\nDefence Section Planning, Coordination and Information Flow\nYou will ensure Defence Section activity is planned, coordinated and administered effectively by:\nSupporting UK Defence activity by coordinating diplomatic clearances and related administrative approvals for air, maritime, logistics and access requirements, in accordance with agreed Embassy and host-nation procedures.\nCoordinating official correspondence and administrative requests, ensuring they are submitted, tracked and followed up in good time.\nCoordinating administrative and diplomatic clearance processes for Defence activity, ensuring requests are managed in accordance with agreed procedures.\nManaging routine and ad-hoc administrative requests on behalf of the Defence Section and wider UK Defence stakeholders to support timely responses and effective delivery.\nMaintaining Defence Section planning tools, records and information management systems, including correspondence records, contact lists, shared workspace content and key documents.\nArranging Defence Section travel, accommodation and administrative support, ensuring visits and routine business are coordinated effectively.\nManaging Defence Section vehicles, including servicing, insurance, mandatory administration and inspections, excluding routine driver checks.\nManaging Defence Section assets, representational items and relevant corporate records in line with local procedures.\nEnsure you are aware of, and comply with your responsibilities as set out in the Embassy’s Business Continuity and Crisis Plans.\nKeep up to date with the training and administrative needs of your crisis role.\nEvent Organisation and Visit Management \nYou will support high-quality senior visits, Defence Engagement activity and representational events in Bahrain by:\nPlanning and coordinating programmes for senior UK Defence visitors to Bahrain and supporting high-profile Defence Engagement activity.\nLiaising with relevant stakeholders to support appropriate protocol and administrative arrangements for senior visits, office calls and official engagements.\nSupporting the development and delivery of transport and accommodation arrangements for visitors as required.\nSupporting the administration of major Defence Engagement and Embassy events, including visitor programmes, staff coordination, invitations, guest management, meeting arrangements and associated logistics.\nSupporting public and representational events, including invitations, guest management, replies and catering arrangements.\nTraining, Engagement and Defence Relationship Support\nYou will support the Bahrain-UK defence relationship and wider Defence Engagement activity by:\nSupporting and strengthening the Bahrain-UK defence relationship through effective administration of senior engagement, visit programmes and Defence Section activity.\nMaintaining awareness of relevant organisational and protocol changes to support effective visits and engagement planning.\nSupporting the administration of professional military education and related Defence Engagement opportunities.\nAssisting with the delivery of short-term training and engagement activity, including administrative support, accommodation, transport arrangements and visitor information.\nAdministering travel notification and visitor information processes in accordance with Embassy and local procedures.\nCommunications and Systems \nYou will provide flexible communications, systems and corporate support to the Defence Section by:\nAssisting with drafting, quality assuring and disseminating correspondence, briefing material and official communications on behalf of the DA and ADA.\nMaintaining access to relevant corporate systems, ensuring accounts remain current and are used appropriately in accordance with local security and information management procedures.\nOther:\nThe Job Holder, as with all members of staff, will contribute to the life of the Embassy community beyond their formal job description. This could include broader roles such as fire warden or joining a People Committee. \nThe Job Holder will form part of crisis preparedness, exercising and any operational response. \nThe Job Holder will need to respond flexibly and actively to evolving priorities and needs, including out of standard working hours (many events may take place out of working hours).\nThe above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required.\nKey behaviours required:\nManaging a Quality Service: Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.\nWorking Together: Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.\nDelivering at Pace: Take responsibility for delivering timely and quality results with focus and drive.\nMaking Effective Decisions: Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.\nEligibility \nThe successful applicant will be required to obtain the necessary security clearance. Higher clearances can be granted only to certain nationalities. For this reason, candidates must be of British, American, Australian, Canadian, New Zealand in order to gain the level of clearance required for this role.\n\nEssential qualifications, skills and experience\n\n>\nAn ability to multitask under pressure, flexibility and good communication skills are essential\nKnowledge of PowerPoint, Excel, Word and other IT skills essential\nPrevious experience providing administrative, executive support, or office management services in a busy office environment. \nStrong organisation and planning skills, with the ability to manage multiple tasks, priorities, and deadlines simultaneously. \nExperience coordinating meetings, travel, visits, events, or stakeholder engagements. \nExcellent written and verbal communication skills in English, with the ability to interact professionally with internal and external stakeholders. \nExperience handling sensitive information with discretion and maintaining confidentiality. \nAbility to work independently, show initiative, and solve administrative problems effectively. \n\nDesirable qualifications, skills and experience\n\n>\nPersonal Assistant (PA) experience of at least 3 years would be beneficial\nKnowledge of UK Military would be an advantage\n\ndata-instance=\"1\"\ndata-section_id=\"35030\"\nclass=\" form_section hform_label_pos_left\"\n>\n\nRequired behaviours\n\ndata-field_value=\"ARRAY(0x5650bdd26ec8)\" >\nDelivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together\n\n Application deadline: 13 October 2026 /*generated inline style */\nGrade: Executive Officer (EO) /*generated inline style */\nWorking hours per week: 35 /*generated inline style */\nLocation (City): Manama/Bahrain /*generated inline style */\nSalary Currency: BHD /*generated inline style */\nSalary: 1366.500 /*generated inline style */\nType of Salary: monthly /*generated inline style */\nOther benefits and conditions of employment\n\n>\nWorking hours and remuneration:\nThe Embassy aims to offer an attractive working environment and remuneration package for this role. The salary for this role is at BHD 1366.500 per month based on 35 hours per week.\nNo accommodation nor relocation expenses are payable in connection with this position.\nThe package includes private medical insurance and learning and development (L&D) opportunities. Specific training and mentoring for the role will be provided, and your Line Manager will help you develop a personalised L&D plan and will share opportunities, resources and guidance to ensure you continue your learning.\nThis role is for a full-time employment on a permanent contract. The successful candidate will be subject to a three-month probationary period. The appointment is subject to satisfactory local and UK security clearances. \nNormal working hours at the Embassy are from 07:30-14:30 from Sunday to Thursday, with core working hours from 09:00-13:00. The Embassy operates a flexible working policy, which entitles staff to work more flexibly as long as the core hours are worked. This will be considered based on operational requirements and agreement with the line manager, and in line with FCDO and Embassy policies.\n\nAdditional information\n\n>\nHow to apply:\nInterested candidates must ensure that the online application form is completed in full, including:\nComplete education details and employment history.\nComplete experience, professional skills, and behaviour-based sections.\nPlease note that it is mandatory for all applicants to complete every section of the online application form, including employment history, education details, technical skills, experience, and behaviour-based questions. Applications that are incomplete in any respect will not be considered during the shortlisting process.\nPlease ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.\nApplications that do not include this information will not be considered.\nApplications must be submitted before 23:55 Bahrain local time on 13 October 2026\nApplications submitted after the stated deadline will not be considered.\nProcess:\nDue to the large number of applications we receive, only those shortlisted for the next step in the recruitment process will be contacted.\nAppointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of twelve (12) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.\nThe start date mentioned in the advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.\nThe recruitment proc...","description_format":"text","description_chars":13197,"description_truncated":true,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Government","Fraud Detection","Digital Government"],"lifecycle":[{"event":"open","at":"2026-10-09T00:29:33Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":30,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/fcdo-bma-defence-section-office-manager-eo","json_url":"https://alion.io/job/fcdo-bma-defence-section-office-manager-eo.json","meta":{"generated_at":"2026-10-11T03:00:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":233,"day_limit":5000,"remaining_today":4767,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2691885},"rest":"https://alion.io/mcp/rest/get_company?id=2691885"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffcdo-bma-defence-section-office-manager-eo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffcdo-bma-defence-section-office-manager-eo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffcdo-bma-defence-section-office-manager-eo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fcdo-bma-defence-section-office-manager-eo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffcdo-bma-defence-section-office-manager-eo"}]}