{"id":3932094,"url":"https://alion.io/job/fedwriters-administrative-assistant","title":"Administrative Assistant","company":{"id":4524666,"name":"FedWriters","domain":"fedwriters.com","url":"https://alion.io/company/fedwriters","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"SQL","optional":false}],"status":"live","first_seen_at":"2026-11-08T02:14:01Z","employer_posted_date":"2026-11-08","last_verified_at":"2026-11-08T10:20:34Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nBe part of the engine behind federal infrastructure operations, ensuring smooth, accurate, and efficient administrative support for the Western Federal Lands Highway Division. FWI is building a team to support the Western Federal Lands Highway Division (WFLHD), a division of the Federal Highway Administration, with on-site administrative support services. As an Administrative Assistant, you will provide support services that span a wide range of administration support responsibilities (i.e., office administrative tasks, correspondence and records management, meeting management, time and attendance, fleet vehicle management, preparation of office supply orders, entries for PRISM/DELPHI/E2 Travel, automated System Database Management, Human Resource support, financials, and Program Management support).\nFWI is expanding rapidly and has been recognized as a 2024, 2025 and 2026 Top Workplace, offering excellent growth opportunities in a collaborative environment.\nWork Schedule and Location:\nOn-Site: This full-time on-site position will work Monday through Friday.\nResponsibilities\nServe as a liaison and primary point of contact between the Government and contractor employees. This includes but is not limited to communicating clearly and timely with Government contacts (Contracting Officer, Contracting Officer’s Representative, Functional and Technical contacts, etc.) on behalf of the contract staff regarding significant items that require clarification, action, or coordination. \nPerform routine and periodic evaluations of contract staff and their tasks to ensure completion in a timely, accurate, and customer-focused manner, with proper prioritization. \nCoordinate schedules and direct the daily activities of contract administrative support staff under this task order. This includes monitoring employee attendance and ensuring adequate coverage and task alignment.\nTrain and collaborate effectively with other administrative assistants.\nProvide training and guidance on technical and administrative tools and systems. \nDemonstrate and mentor others in the use of software and systems essential to administrative functions, including but not limited to:Microsoft Office Products (e.g. PowerPoint, Word, Excel, Outlook, Access, Publisher, Teams, Visio) \nSkype, SharePoint, SQL, Adobe Products \nCurrent web browsers (e.g., Internet Explorer, Edge, Chrome) \nVideo and web conferencing tools (e.g., Adobe Connect, PolyCom VTC, Microsoft Teams, Zoom) \nAutomated administrative tracking and management systems (e.g., travel management, time and attendance) \nOther relevant data entry and administrative systems\n\nQualifications\nRequired:\nHigh School Diploma required.\nAccurate typing of at least 35 wpm.\n4 years of experience in an Administrative Assistant, Accounting Clerk III, Secretary III, Travel Clerk III, or equivalent position performing administrative support duties and operating various types of office equipment (i.e., multi-function printer/copier/scanner) and filing systems without day-to-day direction. \nSignificant experience communicating with individuals at all levels, both orally and in writing, with experience supporting senior level managers.\nHighly proficient in the use of current Microsoft products such as PowerPoint, Word, Excel, Outlook, Skype, Access, SQL, SharePoint, current web browsers (e.g.. Internet Explorer, Edge, Google Chrome, etc.), Adobe Acrobat, and scheduling/navigating conference applications (i.e. Adobe Connect, PolyCom VTC, etc.), automated administrative tracking management systems (i.e. travel management, time and attendance), and other work-related data entry systems, \nHighly proficient in grammar, spelling, punctuation, and preparation /proofreading all standard/executive level office documents, and \nFamiliarity with the Government Style Manual.\nWriting - Communicating effectively with others in writing as indicated by the needs of the audience. \nActive Listening - Listening to what other people are saying and asking questions as appropriate. \nSpeaking - Talking to others to effectively convey information. \nCustomer Service - Providing professional courtesies to all customers and stakeholders. \nCritical Thinking Skills - Demonstrated clear judgement and independent decision making capabilities. \nInformation Gathering - Knowing how to identify and find essential information. \nInformation Organization - Finding ways to structure or classify multiple pieces of information. \nSynthesis/Reorganization - Reorganizing information to arrive at a better approach to problems or tasks. \nProduct Inspection - Inspecting and evaluating the quality of products. \nEnglish Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.\nFWI is an Equal Opportunity Employer, including disability/vets.\nWhy Join Our Team\nAt FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:\nHealth Insurance\nDental Insurance\nVision Insurance\nLong-term and Short-term Disability Insurance\nLife Insurance\n401(k) Plan\nHoliday Pay\nPaid Time Off\nPay Range\n$36.04 an hour plus $5.92 an hour for health and welfare, depending on experience, education and clearance level.","description_format":"text","description_chars":5489,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Dental insurance","Growth opportunities","Health insurance","Life insurance","Professional development","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-08T02:14:01Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":27,"reasons":["conf:3","win:early"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/fedwriters-administrative-assistant","json_url":"https://alion.io/job/fedwriters-administrative-assistant.json","meta":{"generated_at":"2026-11-08T12:31:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26593,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4524666},"rest":"https://alion.io/mcp/rest/get_company?id=4524666"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffedwriters-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffedwriters-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffedwriters-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fedwriters-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffedwriters-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3932094}},{"tool":"search_jobs","arguments":{"company":"fedwriters.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3932094},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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