Distribution Controller

An excellent career opportunity exists for interested and qualified candidates to apply for the following position at Feedmaster (Pty) Ltd at Okapuka.

• Employer: FeedMaster (Pty) Ltd
• Job Type: Full-time
• Location: Windhoek, Namibia
• Category: Logistics
• Closing Date: 2026-10-29

• Ensure accurate receiving, storage, picking and dispatch processes of finished products.
• Receiving of products from various suppliers and verify quantities with the invoice/s.
• Ensuring quality of products received are in line with company standards.
• Oversee stock movement and report any issues with stock timeously.
• Ensure accurate receiving, storage, picking and dispatch processes.
• Enforce strict FIFO and stock rotation policies.
• Conduct and manage monthly and ad hoc stock counts.
• Investigate and report all stock variances.
• Ensure returned goods, damages and claims are processed accurately.
• Protect inventory from loss, damages or shrinkage.
• Maintain pallet control and reconciliation in line with the company policy.
• Timeously organising and planning distribution of trucks on loading dates.
• Control and manage the accuracy of invoices, picking slips, delivery notes and weighbridge slips.
• Practice continuous improvement principles on the dispatch of finished goods.
• Ensure effective route planning and load optimisation.
• Drive depot productivity and eliminate operational inefficiencies.
• Ensure all deliveries are executed accurately, timeously and according to company standards.
• Ensure fleet availability, roadworthiness and compliance.
• Monitor fuel consumption and vehicle utilisation.
• Drive profitability on trucks.
• Ensure preventative maintenance schedules are adhered to.
• Report accidents immediately and manage corrective processes.
• Ensure forklifts and material handling equipment are serviced and legally compliant.
• Conduct routine vehicle and asset inspections.
• Drive depot-level fleet utilisation optimisation in alignment with Distribution Manager targets.
• Debriefing of driver's documentation upon return to depot.
• Monitor satellite tracking of trucks.
• Maintain strong relationships with key customers.
• Ensure timeous resolution of customer complaints and queries, (including credit notes).
• Support sales and operations alignment through proactive communication.
• Ensure depot supports company brand and service reputation.
• Maintain high-performance levels on customer services and needs.
• Verify correct invoicing and timely processing of PODs.
• Maintain accurate time & attendance, overtime and bonus records.
• Participate in annual budgeting process and monthly variance reporting.
• Control costs & expenditure against budget.
• Purchase of fleet requirements.
• Develop and lead a high-performing depot team.Ensure compliance with HR policies and disciplinary procedures.
• Conduct bi-annual performance appraisals.
• Ensure training and development aligned with ISO standards.
• Drive productivity, accountability and team morale.
• Manage leave balances and workforce planning.
• Ensure full compliance with ISO standards and company SOPs.
• Maintain hygiene, housekeeping and pest control standards.
• Ensure adherence to HACCP, Health & Safety legislation.
• Ensure fumigation and stock preservation standards are maintained.
• Drive a ZERO fatality / harm safety culture.
• Always ensure audit readiness.
• Support digital initiatives (TMS, tracking systems, ERP enhancements).
• Develop and maintain effective Warehouse Management System (WMS).
• Monitor KPIs and identify process improvement opportunities (weighbridge, weight scales, etc).
• Implement depot workflow improvements to increase efficiency.
• Champion a measurement-driven culture within depot operations.
• Lead full depot operations including warehousing, secondary distribution and administration.
• Ensure all deliveries are executed accurately, timeously and according to company standards.
• Maintain optimal stock levels aligned to prescribed working capital parameters.
• Monitor daily operational KPIs and implement corrective action where required.
• Ensure effective route planning and load optimisation.
• Drive depot productivity and eliminate operational inefficiencies.

• Grade 12 with a Diploma in Materials Management or Transport Management with a minimum of 8 years'…