{"id":2937320,"url":"https://alion.io/job/fermi-executive-assistant","title":"Executive Assistant","company":{"id":3780259,"name":"Fermi","domain":"fermi.ai","url":"https://alion.io/company/fermi-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":101000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T14:21:28Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-25T06:32:17Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Description\nPosition Overview\nFermi America is developing next-generation energy and infrastructure solutions that support America's growing power, technology, and industrial needs. As we continue building a world-class organization, we are seeking an experienced Executive Assistant to serve as a trusted partner to our Chief Human Resources Officer (CHRO).\nThis is a highly visible role requiring exceptional organization, sound judgment, discretion, and professionalism. The Executive Assistant will play a critical role in helping drive organizational effectiveness, supporting executive priorities, and ensuring seamless coordination across the business.\nKey Responsibilities\nExecutive Partnership & Calendar Management\nManage a complex and dynamic executive calendar, coordinating meetings, travel, and strategic priorities.\nPartner closely with other executive assistants to ensure alignment across leadership calendars and business initiatives.\nAnticipate scheduling conflicts, prioritize competing demands, and proactively resolve issues.\nCoordinate domestic travel arrangements, itineraries, accommodations, and expense reporting.\nEnsure the CHRO is prepared for meetings through the development of agendas, briefing materials, and supporting documentation.\nExecutive Representation & Stakeholder Coordination\nServe as a trusted representative of the CHRO when engaging with executives, employees, external partners, and executive search firms.\nMaintain a professional and polished presence that reflects the values and standards of Fermi America.\nFacilitate communication and follow-up between the CHRO and internal stakeholders.\nAct as a proxy on designated initiatives while ensuring alignment with executive priorities.\nSupport recruiting leadership activities and executive-level candidate interview coordination.\nOperations, Administration & Project Support\nManage purchase orders (POs), statements of work (SOWs), invoices, and department administrative processes.\nMonitor action items, deadlines, and project deliverables on behalf of the CHRO.\nMaintain organizational charts and leadership directories with a high degree of accuracy and attention to detail.\nAssist with departmental planning, budgeting activities, reporting, and workforce analytics.\nCoordinate leadership meetings, team events, employee engagement activities, lunches, and special events.\nSupport office management activities, vendor coordination, and departmental supply management.\nReporting & Executive Deliverables\nDevelop presentations, reports, and executive communications using PowerPoint, Excel, and other business tools.\nCompile and analyze data to support decision-making and leadership reporting.\nPrepare professional executive-level materials for meetings, presentations, and strategic initiatives.\nDraft correspondence and communications on behalf of the CHRO as needed.\nConfidentiality & Professional Judgment\nHandle highly sensitive employee, organizational, and business information with the utmost discretion.\nExercise sound judgment when managing confidential matters and executive communications.\nDemonstrate strong discernment regarding what information requires escalation, confidentiality, or executive involvement.\nBuild trusted relationships throughout the organization while maintaining professionalism and confidentiality.\nRequirements\nRequired Qualifications\n5+ years of experience supporting C-suite executives, senior leaders, or executive teams.\nExceptional organizational and project management skills with the ability to manage multiple priorities simultaneously.\nAdvanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and Teams.\nStrong analytical capabilities and comfort working with reports, metrics, and executive presentations.\nExcellent written and verbal communication skills.\nDemonstrated experience handling confidential and sensitive information.\nAbility to work independently with minimal supervision while maintaining a high level of accuracy.\nStrong attention to detail and commitment to operational excellence.\nPREFERRED QUALIFICATIONS\nExperience supporting a Chief Human Resources Officer or Human Resources leadership team.\nExperience in a high-growth, startup, energy, infrastructure, construction, engineering, technology, or industrial environment.\nExperience managing budgets, vendors, purchase orders, invoices, and statements of work.\nExperience coordinating executive 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