{"id":3528281,"url":"https://alion.io/job/fermilab-administrative-assistant-ii","title":"Administrative Assistant II","company":{"id":3856694,"name":"Fermilab","domain":"fermilab.ai","url":"https://alion.io/company/fermilab","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":11,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":47000,"max_usd":87000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Oracle ERP","optional":false},{"name":"Copilot","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-30T15:02:55Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-01T13:06:51Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"The expected hiring range for this position is:\n$23.39-$28.52.Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.\nThis position is not available for relocation assistance, sponsorship assistance or our referral bonus program.\nAbout the Role:\nFermilab is seeking anAdministrative Assistant II to provide administrative support to the Infrastructure Services Division. Under general supervision and based on significant knowledge of the Laboratory's procedures and the operations of the area to which assigned, you will provide specialized administrative support and performs moderately complex duties, tasks, and assignments that are broad in nature, non-routine, and diversified exercising a moderate degree of independent decision-making and problem resolution.\nWhat your day-to-day as a Administrative Assistant II at Fermilab will look like:\nPerforming duties and tasks that are non-routine and highly detail oriented. The work can be moderately complex and will require data consistency. \nMaintaining Data Integrity with the ability to deploy independent decision-making skills based on a set of prescribed procedures.\nEngage in effective communication with other administrative personnel and/or subject matter experts.\nWork in the spirit of providing Service to our external customers as well as our internal staff. \nWork within a team to strive for continuous improvement\nPrepare Purchase requisitions in the Oracle eBusiness Suite Application\nPrepare and maintain FAMIS CMMS work order related details including invoice costing.\nMaintain status of purchase order activity and costing data.\nValidate time entered in our KRONOS timekeeping system\nPrepare to act as a back-up for other admins out on leave or who may be working on priority assignments\nOther duties assigned appropriate to the job level\nSkills and Attributes for Success:\nHigh School Diploma and 3+ years of experience. Associates degree is desirable.\nAccuracy and attention to detail\nAbility to recognize data inconsistencies\nAbility to research solutions to data inconsistencies\nAbility to work independently with minimal supervision\nGood verbal and written skills\nProficient in Office 365 tools Microsoft Word, Excel, Outlook\nFamiliarity with Microsoft Copilot \nAdministrative and customer service experience\nKnowledge of basic Procurement Process\nKnowledge of Facility Maintenance activities\nAbide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position. \nWork Arrangement:\nPlease note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.\nOnsite: This is an onsite role, and the candidate must be able to work from our Batavia office.\nBenefits/Perks:\nFermilab offers a competitive and comprehensive benefits program, including:\nMedical, Dental, Vision and Flexible Spending Accounts\nPaid time off\nLife insurance\nShort and Long-term disability insurance\nRetirement benefits\nOnsite day care\nWhy Fermilab:\nFermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.\nPre-Employment Screening:\nDrug-Free Workplace & Pre-Employment Screening\nFermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.\nHSPD-12\nIn accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.\nForeign Government Sponsored Activities\nFermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.\nREAL-ID Requirement for access to Fermilab Campus\nFermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.\nEqual Opportunity Statement\nFermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.","description_format":"text","description_chars":5777,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Life insurance","Relocation assistance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Research Institutes"],"lifecycle":[{"event":"open","at":"2026-10-30T15:02:55Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":1,"expected_fill_days":18,"reasons":["conf:3","stale_co","win:early"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/fermilab-administrative-assistant-ii","json_url":"https://alion.io/job/fermilab-administrative-assistant-ii.json","meta":{"generated_at":"2026-11-01T20:11:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":31048,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3856694},"rest":"https://alion.io/mcp/rest/get_company?id=3856694"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffermilab-administrative-assistant-ii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffermilab-administrative-assistant-ii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffermilab-administrative-assistant-ii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fermilab-administrative-assistant-ii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffermilab-administrative-assistant-ii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3528281}},{"tool":"search_jobs","arguments":{"company":"fermilab.ai","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3528281},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}