{"id":3036471,"url":"https://alion.io/job/fermilab-administrative-assistant-iii-2","title":"Administrative Assistant III","company":{"id":3856694,"name":"Fermilab","domain":"fnal.gov","url":"https://alion.io/company/fermilab","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":82000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T21:31:11Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-09T20:05:03Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"The expected hiring range for this position is:\n$28.30-$34.51.Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.\nAbout the Role:\nFermilab is seeking an Administrative Assistant III who under general supervision, will perform a variety of moderately complex administrative and staff support duties for the assigned organization by exercising a moderate degree of independent decision-making and problem resolution. You will be responsible for resolving moderately complex issues, referring more complex matters to higher-level staff. The combination of specific duties varies depending on the needs of the assigned organization. Duties include but are not limited to the following:\nWhat your day-to-day as an Administrative Assistant III will look like:\nPerforms varied database maintenance by tracking activities. May maintain data in organizational charts, webpages, and/or one or more operating systems supporting the assigned organization (e.g., TRAIN, ESHTRK, MMS, Procard, etc.). \nComposes, prepares, and edits routine and non-routine correspondence; reviews incoming correspondence and distributes appropriately; may greet and direct visitors and other staff.\nCoordinates meetings, interviews, and other events. May be responsible for taking notes, completing request forms, and/or recording and distributing pertinent information. Contributes to and participates in ad-hoc Lab projects, specialized projects/programs, and/or program support.\nPrepares moderately complex periodic reports and/or presentation materials. May transcribe technical notes.\nMaintains copier and stock of office supplies by ordering supplies or preparing work orders, and updates records. \nMay prepare purchase requisitions and/or act as a gatekeeper for the purchase requisition system.\nMay track time away for the assigned organization and update viewing status for the electronic time reporting system. \nMay coordinate domestic and international travel, including preparation of travel itineraries and reimbursement forms.\nMay train and direct daily tasks of “on-call” or “seasonal” employees.\nPerforms other duties as assigned by supervisor.\nAbides by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.\n\nEssential Competencies and Attributes for Success:\nHigh school diploma \n4+ years of administrative experience.\nApplicable Knowledge, Skills and Abilities Required:\nWorking knowledge of administrative operational procedures.\nAbility to manage cross-functional communication and collaboration.\nAbility to use independent judgment to effectively prioritize tasks. \nProficiency in Microsoft Office Suite.\nWork Arrangement:\nPlease note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.\nOnsite: This is an onsite role, and the candidate must be able to work from our Batavia Office.\nBenefits/Perks:\nFermilab offers a competitive and comprehensive benefits program, including:\nMedical, Dental, Vision and Flexible Spending Accounts\nPaid time off\nLife insurance\nShort and Long-term disability insurance\nRetirement benefits\nOnsite day care\nWhy Fermilab:\nFermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.\nPre-Employment Screening:\nDrug-Free Workplace & Pre-Employment Screening\nFermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.\nHSPD-12\nIn accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.\nForeign Government Sponsored Activities\nFermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.\nREAL-ID Requirement for access to Fermilab Campus\nFermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.\nEqual Opportunity Statement\nFermilab is an equal opportunity employer. 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