{"id":3773468,"url":"https://alion.io/job/ferrovial-administration-operations-coordinator","title":"Administration & Operations Coordinator","company":{"id":5225,"name":"Ferrovial","domain":"ferrovial.com","url":"https://alion.io/company/ferrovial","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":68,"ghost_share":0,"stale_share":0.574,"repost_share":0.015,"time_to_fill_p50_days":30,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Amsterdam, Netherlands"],"countries":["NL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-04T22:23:11Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-05T21:31:30Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Join Ferrovial: Where Innovation Meets Opportunity\nAre you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.\nOur Corporate organization oversees business activities, providing strategic planning, communication, legal, finance and human resources services to the business units. As a member of our corporate organization, you will have a broad view of our company, further supporting your career development.\nWhy Ferrovial?\nGlobal presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.\nCollaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. \nInclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.\nCareer growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.\nCompelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.\nProductivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.\nJob Description:\nAbout the role\nWe are seeking an Administration & Operations Coordinator to provide high-quality administrative, financial and logistical support at our Amsterdam headquarters.\nThe role supports senior executives, including members of the Management Committee, while contributing to the smooth day-to-day operation of the office and supporting the wider office team.\nKey Responsabilities\nExecutive and administrative supportProvide day-to-day administrative support to senior executives and relevant members of the management team.\nCirculate documents for signature and prepare printed or digital materials for meetings. Maintain effective coordination with executive assistants and secretarial teams supporting key senior stakeholders.\n\nFinancial administration and purchasingMonitor and coordinate regular office purchases, including office supplies, consumables, groceries and other items required for normal office operations.\nManage office-related invoices and coordinate their review, processing and timely reporting with the Accounting and Corporate Operations teams.\nMonitor the administrative mailboxes used for general office requests and invoice handling.\nManage the assigned corporate payment method responsibly and maintain accurate supporting documentation.\n\nOffice inventory and suppliesMaintain a complete inventory of office materials, equipment and consumables.\nPerform periodic stock checks, update inventory records and report replenishment needs.\nEnsure essential office and catering supplies remain available and are ordered in a timely manner.\n\nSupplier managementIdentify, source and assess suppliers within the scope of the role.\nCoordinate day-to-day supplier relationships, monitor service delivery and follow up on quality or operational issues.\nMaintain clear ownership of assigned services and support the avoidance of duplicated orders or responsibilities.\n\nMeetings and internal eventsProvide logistical support for Board, Management Committee and Executive Committee meetings, including room preparation, catering, documentation and other operational requirements.\nCoordinate preparations and provide on-site support throughout senior-level meetings and events.\nAssist with the organization of internal employee events and office activities.Handle cafeteria and catering requests that support internal events and daily office operations.\n\nReception and workplace operationsAct as a welcoming first point of contact for visitors and manage visitor access to the office.\nAnswer incoming telephone calls and direct enquiries appropriately.\nOversee the meeting-room reservation system and ensure rooms are available, prepared and ready for use.\nMaintain the organization and presentation of meeting rooms and shared cafeteria areas throughout the day and at closing.\nProvide general office support and act as backup to the Office Manager during daily operations and periods of absence.\n\nQualifications\nFluent English and professional proficiency in Dutch; Spanish is an asset.\nConfident user of Microsoft Office; familiarity with other digital workplace and administrative tools is an advantage.\nExperience in office administration, executive support, invoice handling, purchasing, supplier coordination or a comparable operational role is preferred.\nStrong organizational and time-management skills, with the ability to manage changing priorities.\nHigh level of accuracy, attention to detail, responsibility and discretion.\nClear and effective written and verbal communication skills.\nCustomer-oriented mindset, flexibility and a proactive approach to problem solving.\nWorking arrangement\nAvailability to work a minimum of 32 hours per week, Monday to Friday.\nFull on-site presence at the Amsterdam Zuid office is required.\nSeize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!\nFerrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.\n#WeAreFerrovial","description_format":"text","description_chars":6608,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Dutch","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Cafeteria"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Construction"],"lifecycle":[{"event":"open","at":"2026-11-04T22:23:11Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/ferrovial-administration-operations-coordinator","json_url":"https://alion.io/job/ferrovial-administration-operations-coordinator.json","meta":{"generated_at":"2026-11-05T23:05:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4184,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5225},"rest":"https://alion.io/mcp/rest/get_company?id=5225"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fferrovial-administration-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fferrovial-administration-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fferrovial-administration-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ferrovial-administration-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fferrovial-administration-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3773468}},{"tool":"search_jobs","arguments":{"company":"ferrovial.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3773468},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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