{"id":1095996,"url":"https://alion.io/job/fh-paschen-administrative-assistant","title":"Administrative Assistant","company":{"id":672981,"name":"FH Paschen","domain":"fhpaschen.com","url":"https://alion.io/company/fhpaschen","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40000,"max":55000,"currency":"USD","period":"year","gross":null,"usd_annual":55000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-13T16:38:42Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-26T03:04:17Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility -as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity -as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity -by creating solutions to solve your greatest challenges. And we perform with MORE Pride-in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget-we deliver with MORE Paschen.\n\nPosition Overview:\nThis administrative position reports to the Senior Office Manager in the Civil Department.\nAssigned Responsibilities*:\nAccounts Payable \nCreate vouchers and ensure correct coding and approvals.\nReview vendor statements and respond to any vendor questions regarding payment status.\nAccounts Receivable \nCreate and process monthly progress billings including correct coding and approvals.\nManage Subcontractor payments including review of Lien Waivers and compliance items.\nPayroll \nReview time sheets submitted from field for accuracy. \nOnboarding packet review.\nCompliance\nCertified Payroll - Audit to ensure payrolls are correct and submitted as required by owners.\nEEO - Audit submitted reports, review and summarize EEO Goals and collect Good Faith Effort documentation\nCommunity Hiring / Apprenticeship - Review and summarize goals are being met.\nContract management \nReview of initial insurance certificates to ensure compliance with contract and maintain current certificates.\nMaintain electronic filing of all documents per department standards.\nOther duties as assigned.\n*Assigned responsibilities may include any or all the above\nRequirements\nAssociate degree preferred and/or equivalent experience required. \nPrefer 3-5 years Construction experience. \nKnowledge of word-processing, spreadsheet(s), and basic accounting principlesrequired. \n\nGood communication and organizational skills are necessary.\nWork Environment:\nWork is performed in the office or in the field. Noise levels vary. \n Work Hours:\nGeneral work hours are 7:30 am - 4:30 pm and 5-day work weeks are standard. Note that work hours and workdays may vary (changes, additions, etc.) based on critical work activities\nPhysical Demands:\nInvolves sitting, walking, stooping, bending, reaching, and lifting. Can involve heavy lifting and/or moving.\nBenefits\nHealth insurance\nDental insurance\nVision insurance\nPaid time off\n401K matching\nFlexible spending account\nLife insurance\nReferral program\nProfessional development assistance\nEligibility for Year End Bonus\nLifeLock Subscription \nSalary Range:\n$40,000 - $55,000\nF.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.\nF.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics.\nIf you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.\n Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.","description_format":"text","description_chars":4148,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Dental insurance","Health insurance","Life insurance","Professional development","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-09-21T18:07:48Z"}],"visa":[],"liveness":{"score":80,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.803,"p_room":1,"age_days":12,"expected_fill_days":40,"reasons":["conf:2","win:early"],"computed_at":"2026-10-26T05:57:25Z"},"pay":{"stated_usd_annual":55000,"is_top_pay":false},"html_url":"https://alion.io/job/fh-paschen-administrative-assistant","json_url":"https://alion.io/job/fh-paschen-administrative-assistant.json","meta":{"generated_at":"2026-10-26T06:21:16Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8506,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":672981},"rest":"https://alion.io/mcp/rest/get_company?id=672981"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffh-paschen-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffh-paschen-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffh-paschen-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fh-paschen-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffh-paschen-administrative-assistant"}]}