{"id":2883691,"url":"https://alion.io/job/fhi-360-administrative-assistant","title":"Administrative Assistant","company":{"id":1852425,"name":"FHI 360","domain":"fhi360.org","url":"https://alion.io/company/fhi360","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tete, Mozambique"],"countries":["MZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":15500,"max_usd":33000,"period":"year","method":null,"sample_n":14242},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-19T23:32:36Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-22T06:34:28Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Administrative Assustant\nJob Summary:\nThe Office Service Assistant manages daily office tasks and provides basic administrative support to keep businesses and organizations running smoothly. Provides day-to-day office operations, reception services, and mail and courier functions to ensure an efficient, safe, and well-functioning work environment.\nAccountabilities:\nAnswering phone calls, greeting clients, and receiving and sorting emails or mails.\nMonitor visitor access, issue badge and maintain the visitor logging.\nProvides routine administrative support for travel and meetings, including assisting with hotel reservations, transportation arrangements, conference room scheduling, and coordination of food, beverage, and meeting logistics.\nPerforms routine office maintenance duties, maintains office equipment and supplies.\nFiling documents, updating database, and preparing reports.\nProvides employees with office supplies, performs data entry, proofreads, and compiles special reports\nProcesses payments and handling petty cash as needed.\nCoordinates conference room management, workplace logistics, office moves, and meeting support services. \nPerform other duties as assigned by Administrative Manager, or other designated supervisor in country.\nApplied Knowledges and Skills:\nBasic understanding of documentation requirements regarding procurement transactions.\nDemonstrates general understanding of the area of specialization, of program procedures, methods, and practices.\nUse established filing and data systems, functions, and/or procedures that require knowledge of the program.\nReviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.\nUnderstanding of software used to perform day-to-day functions. Uses office software programs, information systems, and office equipment to access, input, and verify standard information.\nCommunicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.\nAbility to utilize program specific terminology.\nProblem Solving and Impact:\nIdentifies and recognizes problems that have established precedents and limited impact.\n Detecting errors easily and quickly within the immediate work unit resulting in minor disruption or expense to correct.\nundefined\nSupervision Given and Received:\nHas no supervisory responsibility.\nClose supervision involving detailed instructions and frequent monitoring of work performance.\nTypically reports to a manager.\nEducation:\nHigh School Diploma or its international equivalent\nProfessional Experience:\nTypically requires 1 -3 years of clerical and administrative support experience.\nTypical Physical Demands:\nTypical office environment.\nAbility to spend long hours looking at computer screen and doing repetitive work on a keyboard.\nAbility to sit and stand for extended periods of time.\nAbility to lift/move up to 10 lbs\nTechnology To be Used:\nPersonal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment\nTravel Requirements:\nLess than 10%\nThe expected hiring salary range for this role is USD 13,00 - 16,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.\nThis job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.\nFHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.\nOur values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.\nFHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.\nFHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please .\nFHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others - and yourself.\nPlease click here to continue searching FHI 360's Career Portal.","description_format":"text","description_chars":6210,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-19T23:32:36Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.796,"p_room":0.945,"age_days":4,"expected_fill_days":12,"reasons":["conf:47","win:mid"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/fhi-360-administrative-assistant","json_url":"https://alion.io/job/fhi-360-administrative-assistant.json","meta":{"generated_at":"2026-10-24T12:18:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17661,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1852425},"rest":"https://alion.io/mcp/rest/get_company?id=1852425"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffhi-360-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffhi-360-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffhi-360-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fhi-360-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffhi-360-administrative-assistant"}]}