{"id":3578178,"url":"https://alion.io/job/fhi-360-procurement-specialist-iii","title":"Procurement Specialist III","company":{"id":1852425,"name":"FHI 360","domain":"fhi360.org","url":"https://alion.io/company/fhi360","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":94,"open_postings":7,"ghost_share":0,"stale_share":0.429,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":83000,"max":103000,"currency":"USD","period":"year","gross":null,"usd_annual":103000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false},{"name":"Power BI","optional":true}],"status":"live","first_seen_at":"2026-10-31T23:45:29Z","employer_posted_date":"2026-10-31","last_verified_at":"2026-11-03T09:57:55Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Summary\nSupports the procurement of commercial goods and professional services for FHI 360. Creates and processes purchase orders following established procurement policies and procedures. Assists with monitoring costs and vendor performance to ensure timely receipt. Coordinates procurement activities with other departments. Contributes to process improvements for procurement efficiency and sustainability.\nAccountabilities:\nPrepares, maintains, and reviews Procurement files, reports, and maintains price lists for the department.\nAssists in developing bid specifications for the RFx process.\nReviews requisitions and vendor proposals for accuracy, terminology, and specifications.\nContacts suppliers to schedule or expedite deliveries, resolve shortages, and ensure contract terms and company needs are met.\nMaintains compliance with organizational and government procurement regulations, sharing updates with management, staff, and vendors.\nValidates shipments to ensure orders are accurate and goods meet specifications.\nCompare prices, specifications, and delivery dates to determine the best supplier bids.\nMaintains purchase order documentation and verify invoices for payment with Accounts Payable.\nAssists with developing and revising procurement operating procedures, policies and commonly used forms and templates.\nWorks with internal and external customers to ensure procurement activities comply with company and regulatory requirements.\nAnalyzes quotations received, selects or recommends suppliers, and schedules deliveries.\nPrepares Purchase orders, Consulting Agreements and any other contractual documents with suppliers and follows up to expedite delivery of commercial goods and services.\nObtains certifications of delivery and checks against orders. Reviews discrepancies with placed orders.\nDevelops and maintains necessary records and files for efficient operation.\nManages procurement logistics for relocation of company expatriate employees’ household goods and personal vehicles.\nAuthorizes and approves invoices related to relocation expenses.\nServes as a point of contact regarding office and residential leases.\nReceives, examines, and processes requisitions and documents related to procurement supplies, materials, and equipment.\nCompares costs, evaluates quality, and determines the necessity of supplies and equipment.\nCommunicate with vendors to stay updated on new products and market trends.\nConsults with department managers to determine procurement needs and specifications.\nAnalyzes procurement trends to identify best practices and cost-saving opportunities for the company.\nAssists with training and developing procurement policies and procedures for staff and stakeholders.\nAbility to communicate and work with global audiences and sometimes communicating and providing training during non-standard business hours.\nUtilizes digital procurement platforms to streamline workflows and data tracking.\nOther duties as assigned.\nApplied Knowledge & Skills:\nStrong knowledge of procurement methods and procedures.\nWorking knowledge of company policies and standards for procurement services.\nExcellent oral and written communication skills.\nProficient in Microsoft Office and relevant business software, including collaboration and procurement platforms (e.g., Office 365, SharePoint, Teams).\nDemonstrated analytical and problem-solving skills.\nAbility to analyze and interpret data, identify errors, and prepare reports.\nAbility to work collaboratively and independently.\nAptitude for adapting to evolving technologies and digital tools in procurement.\nProblem Solving & Impact:\nWorks on complex problems that require evaluation of multiple factors.\nExercises judgment within defined practices and policies to select methods and techniques for solutions.\nDecisions generally affect own job and specific functional area.\nSupervision Given/Received:\nProvides guidance to departmental staff and areas.\nServes as a point of contact for Country Offices regarding procurement logistics for relocations.\nMay serve as a team lead to other staff.\nSupervision requirements are limited to financial signature authority assigned by management.\nReports directly to Associate Director\nEducation:\nBachelor's degree or international equivalent in Business Administration or related field.\nProcurement-related certification (such as CPSM or APICS) preferred.\nExperience:\nRequires 5+ years of procurement experience.\nArticulate, professional, and able to communicate clearly and positively with clients and staff.\nMust be fluent in reading, writing, and speaking English.\nPrior experience in a non-governmental organization (NGO) preferred.\nExperience with digital procurement systems and process automation is a plus.\nDemonstrated experience facilitating training for staff on systems and procurement-related actions.\nExperience contracting with vendors classified as individuals/consultants.\nExperience managing and executing supplier selection and competitive solicitation processes (such as RFI, RFQ, and RFP).\nDeltek Costpoint, Docusign, and Power BI experience strongly preferred.\nInternational office lease experience preferred.\nPast experience collaborating across time zones.\nTypical Physical Demands:\nVirtual office environment.\nAbility to spend extended periods looking at a computer screen and performing repetitive keyboard work.\nAbility to sit or stand for extended periods.\nAbility to lift or move up to 5 lbs.\nTechnology to be Used:\nPersonal computer/laptop, Microsoft applications (Office 365, SharePoint, Teams), DocuSign and standard office equipment.\nTravel Requirements:\nLess than 5%\nThe expected US Based hiring salary range for this role is listed below. Candidates FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines. Final compensation will be determined in accordance with applicable law and FHI 360 policy.\nBase salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US-based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.\nUS Based Hiring Salary Range: 83,000 - 103,000 USD Annual\nInternational hiring ranges will differ based on location\nThis job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.\nFHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.\nOur values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.\nFHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.\nFHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please .\nFHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others - and yourself.\nPlease click here to continue searching FHI 360's Career Portal.","description_format":"text","description_chars":9347,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Supply Chain","Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-31T23:45:29Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":14,"reasons":["conf:1","velocity","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":103000,"is_top_pay":true},"html_url":"https://alion.io/job/fhi-360-procurement-specialist-iii","json_url":"https://alion.io/job/fhi-360-procurement-specialist-iii.json","meta":{"generated_at":"2026-11-03T19:38:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1887,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1852425},"rest":"https://alion.io/mcp/rest/get_company?id=1852425"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffhi-360-procurement-specialist-iii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffhi-360-procurement-specialist-iii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffhi-360-procurement-specialist-iii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fhi-360-procurement-specialist-iii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffhi-360-procurement-specialist-iii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3578178}},{"tool":"search_jobs","arguments":{"company":"fhi360.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3578178},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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