{"id":3066864,"url":"https://alion.io/job/fictiv-associate-document-control-specialist","title":"Associate Document Control Specialist","company":{"id":1859,"name":"Fictiv","domain":"fictiv.com","url":"https://alion.io/company/fictiv","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":15,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":49,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bengaluru, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6000,"max_usd":12500,"period":"year","method":"role_seniority_country_remote_cell","sample_n":16},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ISO 13485","optional":true}],"status":"live","first_seen_at":"2026-10-22T04:46:35Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-23T13:27:56Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About MISUMI Americas\nMISUMI Americas, a division of MISUMI Group, is a leading provider of standard, configurable, and custom manufacturing solutions. By integrating a vast catalog of components with a world-class digital manufacturing platform, MISUMI Americas empowers engineers and procurement teams to accelerate innovation across the entire product lifecycle. With operations in the San Francisco Bay Area and Chicago, the company serves as a vital partner for the most innovative companies in the Americas.\nWhat’s in it for you?\nList at least two comparative wins for this role over another that someone might consider. Example follows.\nOpportunity To Unlock Your Creativity\nThink of all the times you were held back from trying new ideas because you were boxed in by bureaucratic legacy processes or old school tactics. Having a growth mindset is deeply ingrained into our company culture since day 1 so Fictiv is an environment where you have the creative liberty and support of the team to try big bold ideas to achieve our sales and customer goals.\nOpportunity To Grow Your Career\nThere are plenty of sales jobs out there. The question is whether any of them will help you grow in your career? Will you be challenged by teammates to achieve your potential? Or are they roles that will ask you to do more of what you've already mastered. At Fictiv, you'll be surrounded by supportive teammates who will push you to be your best through their curiosity and passion.\nPosition in Company\n The Document Control Specialist is responsible for maintaining and controlling those documents identified by the organization as being necessary to execute global activities consistently and at the highest levels of efficiency and effectiveness. Although primarily focused on documents of internal and external origin which are part of Fictiv’s quality management system, other business needs for control of documents will also be handled (e.g. Finance, People Ops, etc.)\nImpact of This Role\nAs the Document Control Specialist you will have a significant impact on maintaining Fictiv’s ISO9001:2015\nregistration. You will ensure the availability of current versions of documents required by the ISO9001:2015 standard\nand Fictiv’s quality management system (QMS). You will ensure that all documents are reviewed for suitability,\nadequacy, and accuracy on a defined frequency, that new documents use the correct templates (to promote\ninteroperability), and that changes are reviewed and approved by the appropriate subject matter experts and\nauthorities in Fictiv. You will be responsible for preserving archived and obsolete revisions of documents and making\nthese available on request.This is an administrative role.\nIn addition to QMS documents, you will support functional groups, in all regions, with the control of their documents,\nparticularly with regard to ensuring Fictiv complies with statutory and regulatory requirements.\nBy ensuring Fictors worldwide have access to the documentation they need, you will help them do the best work of\ntheir careers - completely, correctly, and consistently.\nYou will report to the Head of Global Quality and will assist from time to time with various duties as needed and\nassigned.\nEssential Functions-\nImplementation of document control best practices\nProvide training to new and existing users on the document management processes\nReview documents for completeness and compliance with internal template and procedure requirements\nWork with document owners to ensure all document change issues are resolved before submitting forapproval\n\nFacilitate, coordinate and manage the approval process for change review and document release\nDrive timeliness of the review and approval processes\nEnsure distribution of new documents and new revisions of existing documents and verify that the recipients acknowledge that they have reviewed and understood the changes\nSupport cross functional teams with document control system process needs, and document requests\nEnforce company’s document control policies and procedures and assist with training records.\nPublish KPIs for document control and use these to identify/execute improvements and to verify theireffectiveness\n\nPerform other additional duties or special projects as needed and as assigned by the Head of Global Quality\nAbilities\nYou’re Passionate and Empathetic - You have a passionate commitment to people and deep empathy for how\nsupporting individuals leads to a stronger company culture.\nExhibit a high level of initiative and integrity and is empathetic to the needs of geographically dispersed\nindividuals across the organization\nExcellent decision-making skills and the ability to work in a collaborative environment, a team player\nAbility to exercise good judgment within broadly defined practices and policies and work in a self-directed\nmanner\nTenacity and assertiveness in obtaining timely reviews and approvals from colleagues at all levels of the\norganization, who might not have this as their highest priority\nYou’re Collaborative -\nIt is expected that you will partner with various departments to ensure organizational needs are met and to support strategic programs.\nExcellent collaboration skills and the ability to manage multiple tasks and projects simultaneously\nAbility to build strong trust-based relationships\nSubject Matter Expert for documentation requirements and issues.\nYou will serve as an Advocate - In the role, you will solicit and listen to concerns, and take an active role in resolving problems.\nStrong in identifying business processes and communicating system requirements\nAdept at shifting priorities while maintaining a high degree of organization and control\nStrong listener who’s comfortable with ambiguity, asking questions, and providing clarity\nStrong customer service skills with demonstrated service mentality\nPreferred Experience/ Minimum Qualifications-\n\nMinimum of 10 years Document Control experience in a technical organization(s)\nThorough familiarity with at least one Electronic Document Management System\nExperience creating effective training materials and comfortable in performing live training sessions with an\naudience for internal and external stakeholders.\nExperience in compiling data to support metrics reporting and analyzing current processes.\nUnderstanding of ISO9001:2015 requirements\nUnderstanding of other QMS standard requirements e.g. ISO13485, ISO13485, IATF16949 (preferred)\nSystems oriented, experience with various IT systems (preferred)\nExperience implementing Document Management systems (preferred)\nMust have strong verbal and written communication skills and possess the ability to interact effectively with\ncolleagues and external parties. \nFluency in English\nWe’re actively seeking teammates who:\nBring diverse perspectives and experience to our culture and company. \nExcel at being part of a strong, empathetic team.\nThrive in an environment emphasizing respect, honesty, collaboration, and growth.\nHave an ‘always learning’ mindset that celebrates learning, not just wins. \nHelp us continue to build a world-class organization that values the contributions of all of our teammates\nWe encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and 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