{"id":3311526,"url":"https://alion.io/job/fictiv-workplace-experience-specialist","title":"Workplace Experience Specialist","company":{"id":1859,"name":"Fictiv","domain":"fictiv.com","url":"https://alion.io/company/fictiv","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":72,"open_postings":18,"ghost_share":0.056,"stale_share":0.944,"repost_share":0.056,"time_to_fill_p50_days":49,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oakland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":110000,"currency":"USD","period":"year","gross":null,"usd_annual":110000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Calendar","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-27T01:09:39Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-29T17:10:49Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"About MISUMI Americas\nMISUMI Americas, a division of MISUMI Group, is a leading provider of standard, configurable, and custom manufacturing solutions. By integrating a vast catalog of components with a world-class digital manufacturing platform, MISUMI Americas empowers engineers and procurement teams to accelerate innovation across the entire product lifecycle. With operations in the San Francisco Bay Area and Chicago, the company serves as a vital partner for the most innovative companies in the Americas.\nWorkplace Experience Specialist\nThe Workplace Experience Specialist is the heartbeat of the Oakland office - the person who makes it feel like a place people want to be. This role owns the day-to-day operations, guest experience, and event coordination that keep our Oakland office running smoothly and reflecting the MISUMI Americas brand at its best.\nReporting to the Chief of Staff, this is a highly visible, on-site role that touches every part of the company. The right person is proactive, organized, and genuinely energized by creating exceptional environments and experiences for the people around them. They operate with ownership and care, handle logistics seamlessly, and build the kind of workplace culture that makes MISUMI Americas a great place to work and visit.\nThis is a highly visible, fully on-site role at our Oakland, CA office. The position will require travel of up to 25 percent as needed.\nAreas of Responsibility: Essential Functions\nOffice Operations\nOwns the day-to-day operations of the Oakland office - reception, meeting room readiness, AV setup, and catering.\nPartners with teams in advance when they plan to use the space for onsites or team gatherings, coordinating room availability, arrangements, and logistics.\nHandles incoming and outgoing mail, packages, and deliveries; manages package storage and timely forwarding to employees.\nMaintains a full inventory of office supplies and manages upkeep of office aesthetics, plants, and decorations.\nCoordinates office maintenance, repairs, janitorial services, and safety inspections.\nServes as primary contact with Property Management for all annual inspections and ad-hoc requests.\nEnsures workplace health and safety protocols are followed; maintains emergency preparedness kits and evacuation plans.\nManages office groceries, kitchen stocking, and weekly refrigerator and snack cleanup.\nCoordinates lunch ordering for employees on in-office days and manages office budget, invoices, and reporting.\nGuest Experience\nChampions a world-class guest experience for every visitor to the Oakland office.\nArranges transportation, accommodations, dining, and activities for visiting team members and guests.\nBuilds preferred vendor relationships to consistently deliver exceptional hospitality.\nDevelops guides, internal memos, and manages communication channels to support local employees and their visitors.\nEvent Coordination\nLeads the planning and execution of local MISUMI Americas events - team gatherings, happy hours, holiday celebrations, and office kickoffs.\nPartners with other office coordinators for large cross-office events.\nWorks directly with managers to design onsite experiences tailored to their team's needs, including ELT, XLT, and team kickoffs.\nBuilds the SOPs and feedback loops that make each event better than the last.\nManages local partnership programs and employee perks.\nCulture & Employee Experience\nShapes the Oakland office into a place that reflects MISUMI Americas' values and brand - visually, culturally, and operationally.\nServes as the welcoming point of contact for new team members; supports onboarding and integration.\nManages office access and badge administration.\nSources and procures gifts for company customers, partners, and investors for special occasions.\nDrives seasonal and community engagement programs that strengthen the team.\nAssesses and redesigns space needs as required; collaborates with IT on equipment and infrastructure.\nVendor Management\nMaintains and grows the office's vendor ecosystem - managing contracts, renewals, and performance reviews.\nBuilds preferred vendor relationships across key event and operations categories.\nPrepares monthly expense reports and keeps digital records organized and current.\nAll employees are expected to maintain and contribute to the QMS.\nDesired Traits: Distinguished skills, abilities, features, character, and quality.\n3+ years of experience in office operations, workplace experience, executive support, or a related role.\nExceptional organizational skills and attention to detail - you manage multiple priorities without dropping the ball.\nA proactive, service-oriented mindset - you anticipate needs before they become problems.\nStrong interpersonal skills and a warm, professional presence with employees, guests, and vendors alike.\nExperience coordinating events of varying scale, from small team gatherings to large company-wide celebrations.\nComfort with ambiguity and change - MISUMI Americas is a fast-moving, growing organization and this role evolves with it.\nProficiency with productivity and communication tools (Slack, Google Calendar, expense platforms).\nExperience managing vendor relationships and office budgets is a plus.\nA genuine passion for building culture and creating environments where people do their best work.\nBenefits include, but are not limited to:\nComprehensive medical and dental coverage\n 401(k) plan\nGenerous PTO and leave programs\nThe salary range for the role is $85,000 - $110,000 per year, depending on experience.\nWe’re actively seeking teammates who:\nBring diverse perspectives and experience to our culture and company. \nExcel at being part of a strong, empathetic team.\nThrive in an environment emphasizing respect, honesty, collaboration, and growth.\nHave an ‘always learning’ mindset that celebrates learning, not just wins. \nHelp us continue to build a world-class organization that values the contributions of all of our teammates\nWe encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.","description_format":"text","description_chars":6166,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Contract Manufacturing","Manufacturing & Industrial Software"],"lifecycle":[{"event":"open","at":"2026-10-27T03:35:12Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 3","filings_12m":3,"filings_prev_12m":5,"green_card_filings_12m":0,"median_offered_wage_usd":162500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":49,"reasons":["conf:2","stale_co","velocity","win:early"],"computed_at":"2026-10-29T05:49:05Z"},"pay":{"stated_usd_annual":110000,"is_top_pay":true},"html_url":"https://alion.io/job/fictiv-workplace-experience-specialist","json_url":"https://alion.io/job/fictiv-workplace-experience-specialist.json","meta":{"generated_at":"2026-10-29T17:11:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25729,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1859},"rest":"https://alion.io/mcp/rest/get_company?id=1859"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffictiv-workplace-experience-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffictiv-workplace-experience-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffictiv-workplace-experience-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/fictiv-workplace-experience-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffictiv-workplace-experience-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3311526}},{"tool":"search_jobs","arguments":{"company":"fictiv.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3311526},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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