{"id":1765625,"url":"https://alion.io/job/filevine-event-operations-coordinator-2","title":"Event Operations Coordinator","company":{"id":1213,"name":"Filevine","domain":"filevine.com","url":"https://alion.io/company/filevine","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":75,"open_postings":109,"ghost_share":0.339,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":103,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-02T20:57:36Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-12T18:30:57Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":9},"description":"About The Role\nThe Event Operations Coordinator is the engine behind every field event we run. You're responsible for two things that matter most before the doors open: getting the right people in the room and making sure every logistical detail is locked and ready.\nThis is a high-ownership, detail-driven role that sits at the intersection of outreach, operations, and vendor coordination. You'll work closely with the Sr. Manager of Field Marketing to identify and secure the ideal attendee mix for every event, then execute every pre-event motion required to make it happen: registration, websites, campaigns, communications, and vendor follow-through.\nYou won't be on-site, but your fingerprints are on everything that makes the on-site experience possible.\nWhat You'll Own\nHigh-Quality Attendance\nPartner with Sales Operations and the Field Marketing Manager to build targeted invite lists with the right mix of customers, in-pipe prospects, and net-new leads for each event\n\nDrive RSVPs and ticket confirmations through structured email cadences and direct outreach (phone, LinkedIn, etc.) to hit the goal every time\n\nMaintain minimum registration and attendance rates\n\nQuality matters as much as quantity. The goal isn't a full room, it's the right full room\n\nOutreach & Registration\nExecute multi-touch outreach campaigns (email, phone, etc.) to drive RSVPs against event-specific targets\n\nManage registration lists and ensure accurate, up-to-date attendee records throughout the pre-event cycle\n\nCoordinate with Sales to ensure reps are actively supporting outreach efforts for their accounts and prospects\n\nPre-Event Logistics\nOwn pre-event operational details so that the Field Marketing Manager can focus on strategy, on-site experience, and sales conversion including:\n\nEnsure attendee travel is booked and act as liaison between attendees and travel agency as needed\n\nBuild and maintain event websites where applicable\n\nCreate and manage registration pages in Cvent\n\nBuild Salesforce campaigns for every event and ensure proper tracking throughout\n\nCreate and deploy all necessary UTMs, web links, and landing pages as needed\n\nVendor Coordination\nOnce the Field Marketing Manager has selected and contracted vendors (swag, activations, venues, etc.), take ownership of all follow-through\n\nManage day-to-day vendor communication to ensure deliverables are on time and meet expectations\n\nEscalate issues to the Field Marketing Manager as needed\n\nTrack and process vendor invoices to ensure timely payment\n\nAttendee Communications\nDraft and deploy all transactional attendee communications in partnership with the Field Marketing Manager, including:\n\nKnow Before You Go (KBYG)\n\nEvent updates and logistics changes\n\nPost-event surveys\n\nEnsure every attendee has the information they need to show up prepared and engaged\n\nPost-Event Follow-Up\nExecute post-event email cadences to support conversion efforts\n\nEnsure all attendee and response data is accurately logged in Salesforce for pipeline tracking\n\nSecure survey responses and share this information with the broader leadership team for consideration and analysis\n\nWhat We're Looking For\nHighly organized with strong attention to detail; you will catch things before they become problems\n\nProven ability to run multi-touch outreach campaigns that drive real response rates, not just sends\n\nExperience with Cvent, Salesforce, and marketing operations fundamentals (UTMs, landing pages, campaign tracking)\n\nComfortable managing vendor relationships and holding external partners accountable to timelines\n\nStrong written and oral communicator; you can write a crisp, effective outreach email and are energized by following up via phone and social media\n\nSelf-directed and proactive; you don't wait to be told something needs to happen. You see it and own it.\n\nThrive in a fast-paced environment managing multiple events simultaneously\n\nPrior experience in event coordination, marketing operations, or inside sales outreach preferred","description_format":"text","description_chars":3994,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Software"],"lifecycle":[{"event":"open","at":"2026-10-03T13:44:31Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":82500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":9,"expected_fill_days":103,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/filevine-event-operations-coordinator-2","json_url":"https://alion.io/job/filevine-event-operations-coordinator-2.json","meta":{"generated_at":"2026-10-12T20:55:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":34139,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1213},"rest":"https://alion.io/mcp/rest/get_company?id=1213"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffilevine-event-operations-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffilevine-event-operations-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffilevine-event-operations-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/filevine-event-operations-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffilevine-event-operations-coordinator-2"}]}