{"id":2500653,"url":"https://alion.io/job/finance-in-motion-front-office-agent-mfd","title":"Front Office Agent (m/f/d)","company":{"id":707674,"name":"Finance in Motion","domain":"finance-in-motion.com","url":"https://alion.io/company/finance-in-motion","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":null},"role":"Hospitality","role_family":"Hospitality","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":43000,"period":"year","method":"role_country_seniority_unknown","sample_n":66},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-07-22T08:40:06Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-21T04:17:53Z","board_verified":true,"closed_at":null,"days_open":91,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":91},"description":"Are you a proactive and service-oriented professional who enjoys keeping things running smoothly?We are currently hiring two Front Office Agents: one full-time and one part-time (minimum 75%). Working as a close-knit team, you will jointly manage the reception area, and act as the first point of contact for employees, visitors, clients, and service providers.\nTogether, you will coordinate day-to-day office operations, support workplace services, and help create a professional, welcoming, and well-organized office environment where everyone feels supported.\nKey Responsibilities:\nReception & Front Desk (Primary Focus)\nAct as the first point of contact for employees, visitors, clients, and service providers.\nWelcome and assist guests, answer incoming calls, and handle general inquiries.\nEnsure the reception area remains professional, welcoming, tidy, and well organized at all\ntimes.\nManage visitor registrations, access arrangements, and general front desk administration.\nOffice Operations\nSupport the day-to-day running of the office, including shared inboxes, meeting room\nbookings, parking reservations, mail distribution, courier services, ticketing systems, and\ninvoice administration.\nOrder and maintain office supplies and workplace resources.\nMeetings & Events\nSupport meetings, internal trainings, and office events by arranging rooms, catering, logistics,\nand guest hosting.\nFacilities & Vendor Coordination\nCoordinate with external service providers such as cleaning, maintenance, security, and\nother vendors.\nFollow up on maintenance requests and help ensure a well-functioning workplace.\nAdministrative Support\nMaintain accurate records and update information in internal systems and databases.\nSupport onboarding activities, document administration, and general employee requests.\nProvide occasional administrative support to the Assistants’ Team, as needed.\nContribute to workplace initiatives, projects, and continuous process improvements.\nWhat we expect:\nCompleted vocational training or relevant professional experience in office administration,\nreception, hospitality, customer service, or a similar field.\nPrevious experience in a reception, front office, office administration, hospitality, or\ncustomer-facing role.\nStrong customer service mindset and excellent communication skills.\nWell-organized with the ability to manage multiple tasks and priorities.\nComfortable using Microsoft Office 365 and other office systems.\nProactive, reliable, and able to work independently.\nHigh attention to detail and a hands-on approach.\nHigh flexibility to adapt working hours to business and operational needs, including\noccasional early starts and adjustments to support office activities and events.\nProfessional proficiency in English and intermediate German skills.\nWhat you can expect:\nAn agile, widely diverse international working environment of around 70 nationalities that is\nkeenly interested in making a positive difference through their work and who share a\ncollaborative, can-do spirit.\nA job that allows you to fully utilize and expand your skills within an innovative, hands-on\ncompany culture.\nA purpose-driven, performance-oriented company that rewards above-average results.\nAn organization dedicated to providing effective training and upskilling to its employees.\nA company that offers a flexible and amicable work environment, placing a high value on\nwork-life balance.\nDiversity & Inclusion\nAt Finance in Motion, we believe that diverse perspectives, experiences, and backgrounds make us stronger. We are committed to fostering an inclusive workplace where everyone feels valued, respected, and empowered to contribute.\nWe welcome applications from all qualified candidates regardless of nationality, ethnic and social origin, religion or belief, disability, age, gender identity, or sexual orientation. Even if you do not meet every requirement listed above, we encourage you to apply if you believe your experience and potential make you a strong fit for the role.\nWe, a team of around 300 dedicated professionals across 14 regional offices worldwide, are committed to advancing sustainable development through pioneering finance solutions. If you relish tackling complex challenges hands-on and crave an adaptable and motivating work environment, we're eager to connect with you.","description_format":"text","description_chars":4326,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Intermediate (B1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Asset Management & Funds"],"lifecycle":[{"event":"open","at":"2026-10-14T05:46:02Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.303,"p_room":0.36,"age_days":90,"expected_fill_days":56,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/finance-in-motion-front-office-agent-mfd","json_url":"https://alion.io/job/finance-in-motion-front-office-agent-mfd.json","meta":{"generated_at":"2026-10-21T08:56:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12673,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":707674},"rest":"https://alion.io/mcp/rest/get_company?id=707674"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffinance-in-motion-front-office-agent-mfd"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffinance-in-motion-front-office-agent-mfd"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffinance-in-motion-front-office-agent-mfd"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/finance-in-motion-front-office-agent-mfd\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffinance-in-motion-front-office-agent-mfd"}]}