{"id":3911317,"url":"https://alion.io/job/finwerd-administrative-manager","title":"Administrative Manager","company":{"id":4469758,"name":"Finwerd","domain":"finwerd.com","url":"https://alion.io/company/finwerd","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nigeria"],"countries":["NG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-11-05T00:00:00Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"About us\n\nFuture Tastes Africa\n\nFinwerd is a flavour company with a clear mission: to be the invisible signature behind Africa's most iconic beverage brands.\n\nWe develop and manufacture flavour systems for the African beverage industry, combining European flavour expertise with manufacturing and application capabilities in Africa.\n\nWe believe the future of Africa's beverage industry should be developed in Africa, by people who understand its markets, consumers and opportunities.\n\nToday, more than half of our workforce is female, including our CEO. We are proud to be an equal opportunity employer and welcome applications from all qualified candidates.\n\nJob Summary \n\nThe Administrative Manager will ensure full responsibility and accountability for all facilities and administrative services as required. The Manager will also provide functional support services that drive employee workspace effectiveness and efficiency.\n\nKey Responsibilities \n\n1. Fleet & Transport Management\n\nOversee day-to-day fleet operations, route planning, and vehicle deployments to maximize productivity and delivery efficiency.\nImplement preventive maintenance and repair schedules to ensure fleet reliability, safety, and operational availability.\nManage statutory documentation, including vehicle licensing, regulatory compliance, and insurance renewals in coordination with Finance.\nTrack fleet operating costs, fuel consumption, and maintenance expenses to identify variances and implement cost-saving measures.\nBuild and manage relationships with external mechanics and service providers to ensure high-quality repairs and competitive pricing.\n\n2. Facilities & Workplace Management\n\nCo - oversee the maintenance and upkeep of all company buildings, offices, warehouses, and grounds to ensure a safe and functional environment.\nConduct regular site inspections to proactively identify maintenance, security, and safety needs before disruptions occur.\nOversee workplace asset management, including the procurement, installation, and repair of furniture and equipment.\nCo- own the management of the facility improvement projects and repairs from initiation through to execution and close-out.\n\n3. Non-Core & Workplace Support Services\n\nSupervise workplace non – core (staff) and stewards to maintain high standards of service, cleanliness, and professionalism.\nPartner with HR to handle the recruitment, onboarding, deployment, and performance monitoring of the non-core (staff)\n\n4. Expatriate Accommodation & Residential Facilities\n\nSource and secure suitable residential housing for expatriate staff in line with budget, security, and company standards.\nOversee lease agreements, service contracts, and timely renewals for all expat residential properties.\nCoordinate onboarding, move-ins, and property handovers for relocating expatriates.\nManage ongoing maintenance, repairs, and support services for residential facilities.\nMonitor accommodation expenditures to keep costs strictly within approved budgetary limits.\n\n5. Kitchen & Canteen Management\n\nOversee daily canteen and kitchen operations to ensure the delivery of safe, high-quality meal services.\nMaintain hygiene, food safety, and sanitation standards across all dining and food preparation areas.\nManage inventory levels for kitchen supplies and food items to prevent shortages, excess stock, and waste.\nOversee the monthly kitchen budget, controlling expenditure and implementing measures against pilferage.\nMonitor performance and service quality of third-party catering providers, addressing deficiencies promptly.\n\n6. Budget Management, Cost Control & Administration\n\nPrepare, monitor, and maintain budget trackers for all operational administrative expenses.\nAnalyze spend against approved budgets and provide timely variance reports to management.\nMaintain comprehensive records and logs for fuel, repairs, insurance, and facility maintenance.\nIdentify operational efficiencies and cost-optimization opportunities without compromising service quality.\nGenerate periodic management reports on administrative performance, vendor output, and operational trends.\n\n7. Vendor & Contract Management\n\nManage external vendors and service providers across facilities, fleet, catering, cleaning, and security functions.\nEnsure third-party contractors meet contractual terms, SLAs, KPIs, and quality standards.\nCoordinate vendor onboarding, performance evaluations, and contract renewal reviews.\nSupport Procurement and Finance in sourcing competitive vendors and processing timely payments.\nMaintain a central register of all administrative vendor contracts, renewal dates, and key deliverables.\nEnsure value for Office supplies and better supply options\n\n8. Compliance, Risk & Continuous Improvement\n\nEnsure all fleet, facility, and administrative operations strictly comply with company policies and legal regulations.\nIdentify operational risks across administrative functions and implement proactive controls and mitigations.\nMaintain audit-ready documentation and records for all fleet, vendor, and facility activities.\nContinuously evaluate administrative processes to streamline workflows and improve employee experience.\nProvide regular status updates to Head of HR regarding key risks, active projects, and operational metrics.\n\n9. Travel & Logistics\n\nCoordinate logistics and travel arrangements as required by different departments.\n\nQualification and Experience\n\nMinimum of B.Sc. in Management Sciences or related discipline\nMinimum of 3-5 years’ experience in Facility and Project Management, budgeting and Planning.\nKnowledge in Environmental matters, System software packages, Service evaluation, etc.\n\nWhat We Offer \n\nCompetitive Salary\nHealth Insurance\nPaid Time Off\nAn Opportunity to work in a dynamic, fast-paced environment.\n\n<","description_format":"text","description_chars":5795,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-11-07T07:22:40Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":35,"reasons":["seen:2","win:early"],"computed_at":"2026-11-07T15:45:35Z"},"pay":null,"html_url":"https://alion.io/job/finwerd-administrative-manager","json_url":"https://alion.io/job/finwerd-administrative-manager.json","meta":{"generated_at":"2026-11-07T15:45:35Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21635,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4469758},"rest":"https://alion.io/mcp/rest/get_company?id=4469758"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Ffinwerd-administrative-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Ffinwerd-administrative-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Ffinwerd-administrative-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/finwerd-administrative-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Ffinwerd-administrative-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3911317}},{"tool":"search_jobs","arguments":{"company":"finwerd.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3911317},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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