{"id":2485349,"url":"https://alion.io/job/fire-protected-payroll-and-administrative-support-specialist","title":"Payroll and Administrative Support Specialist","company":{"id":4422487,"name":"Commercial Fire Protection","domain":"fireprotected.com","url":"https://alion.io/company/fireprotected","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Irvine, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":48000,"max_usd":92000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1983},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-09-21T00:00:00Z","employer_posted_date":"2026-09-21","last_verified_at":"2026-10-21T19:19:43Z","board_verified":true,"closed_at":null,"days_open":31,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":31},"description":"Commercial Fire Protection is seeking a detail-oriented Payroll & Administrative Support Specialist to join our team and support HR and administration functions. This role is responsible for assisting with payroll processing, employee record management, and general administrative support to ensure smooth daily operations across departments.\nJob Summary\nThe Payroll & Administrative Support Specialist will oversee payroll coordination, maintain accurate employee data, and support HR processes. The ideal candidate is highly organized, analytical, and experienced with payroll systems, HRIS platforms.\nKey Responsibilities\nEnsure timely and accurate submission of employee timesheets\nProcess bi-monthly payroll using payroll software systems\nMaintain employee payroll records including PTO, vacation, overtime, bonuses, tax adjustments, and wage changes\nUpdate and maintain employee personnel files in HRIS and internal systems\nAssist with onboarding and general HR administrative tasks, including employment documentation\nSupport recruitment and hiring administrative processes as needed\nAssist with fleet-related administrative tracking and coordination\nProvide ongoing administrative support to the Controller and leadership team\nQualifications\nMinimum 1 year of experience in payroll, HR administration, accounting, or a related field\nBachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred\nExperience with HRIS systems (BambooHR preferred)\nProficiency in payroll software (PrimePay, QuickBooks, or similar)\nExperience with accounting tools such as Bill.com preferred\nStrong Microsoft Excel and Word skills\nSolid understanding of payroll processes and basic accounting principles\nHigh attention to detail and strong analytical skills\nExcellent communication and organizational skills\nPreferred Experience\nExperience in a multi-entity or construction/service industry environment\nExposure to benefits administration or HR support functions\nAbility to manage multiple priorities in a fast-paced environment\nBenefits: Commercial Fire Protection is pleased to offer a compensation package which includes: Competitive hourly rate, company paid medical & dental, vision,401k, life insurance, paid time off and holidays, supportive team environment, iPad, company vehicle & gas card, tuition reimbursement, and career advancement opportunities.\nAll qualified applicants to Commercial Fire Protection are considered for 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