{"id":2300697,"url":"https://alion.io/job/fireye-document-coordinator","title":"Document Coordinator","company":{"id":5778,"name":"Fireye","domain":"fireye.com","url":"https://alion.io/company/fireye","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Staines-upon-Thames, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":33000,"max":35000,"currency":"EUR","period":"year","gross":null,"usd_annual":39224},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-07T15:45:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T05:36:05Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About Us:\nDet-Tronics is a global technology leader in industrial life safety, delivering advanced flame and gas detection, automation control and hazard mitigation solutions that help save lives, protect valuable assets and safeguard critical operations. With more than 50 years of experience, we serve mission-critical environments across offshore and onshore energy, gas turbines, clean energy, and industrial and defense markets. Our engineering expertise, rigorously tested products and global service capabilities help customers address complex safety challenges in some of the world’s most demanding environments. At Det-Tronics, our work has a clear purpose: advancing life safety technology to protect people, preserve assets and support reliable operations around the world.\nThe Opportunity\nReporting to the Global Customer Service Manager, this role provides support for all customers by ensuring that all documentation requirements are met and emailed or uploaded to customer’s portals accurately and timely.\nWorking in a busy department which represents the heart of the business and manages all customer orders, shipping and invoicing related to orders received from our regional sales offices based in the UK, Europe and Middle East.\nKey Responsibilities:\nDocument management: Receive, register, organize, file, and maintain documents such as reports, procedures, specifications, contracts, and correspondence.\nDocument control: Ensure documents have the correct document numbers, revision numbers, dates, status, and approvals before they are distributed to customers.\nDistribution: Send or upload to customer portals and sites documents and drawings.\nRevision control: Maintain the latest approved versions and prevent outdated or superseded documents from being used.\nDocument registers: Maintain document logs/registers and track submissions, approvals, revisions, and outstanding documents.\nTransmittals: Prepare and record document transmittals when documents are formally submitted or issued.\nElectronic document systems: Upload, download, organize, and retrieve documents using Microsoft or IT provided systems.\nQuality checks: Check documents for correct formatting, numbering, signatures, approvals, and other requirements before submission.\nCoordination: Follow up with other departments regarding overdue or missing documents.\nConfidentiality: Control access to confidential or sensitive documents and maintain proper security.\nArchiving: Maintain electronic and physical filing systems and archive completed project documents according to company procedures.\nReporting: Prepare reports showing document status, pending approvals, overdue submissions, and revision history.\nCompliance: Ensure documentation follows company procedures, client requirements, quality standards, and applicable ISO requirements.\nWhat You Bring\nRequired Qualifications:\nComputer literate with a good working knowledge of Microsoft applications, PDF handling\nNumerical accuracy\nArticulate, good written and verbal communication\nAccurate, good attention to detail\nAbility to prioritize, manage multiple tasks\nTeam player and able to work on own initiative\nPreferred Qualifications:\nPositive, enthusiastic attitude\nFlexible to changing priorities\nAble to manage situations so they don’t become stressful\nFriendly and approachable\nSupportive to all team members\nCo-operative and collaborative with all team members\nSelf-awareness to modify and choose appropriate behavior to positively influence a situation\nConfidence to express ideas and thoughts on situations or events\nAble to build positive relationships, rapport built on mutual trust\nWhy Join Us?\nWork with a globally respected brand in life safety\nInfluence strategic decisions at the executive level\nDrive innovation and transformation in a high-growth environment\nEnjoy development opportunities within a dynamic, private equity-backed company\nBenefits: We provide a comprehensive benefit package to all our international employees.\nReady to shape the future of industrial safety?\nApply now and join us in making every life safe and sound.","description_format":"text","description_chars":4100,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Industrial Automation","HVAC & 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