{"id":2381414,"url":"https://alion.io/job/first-agency-event-coordinator-2","title":"Event Coordinator","company":{"id":4417015,"name":"FIRST","domain":"firstagency.com","url":"https://alion.io/company/first-agency","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":52000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":12},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-23T10:57:20Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-10-13T16:18:32Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"Building a Brand Starts with a Story\nFIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.\nManaging over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.\nConsistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.\nLearn more at www.firstagency.com\nWhat You Would Get To Do\nAs an Event Coordinator, you will be instrumental in the seamless planning and execution of Small to Mid-Scale Events for our clients. You will take a proactive role in understanding client objectives, developing comprehensive event plans, and serving as the primary on-site point of contact to ensure successful delivery. Collaborating closely with the wider FIRST team and various internal and external partners, you will contribute to creating exceptional event experiences and fostering strong client relationships within a well-known tech company.\nYour Contributions\nServe as the main point of contact for assigned small to mid-scale events, working directly with event hosts to define their objectives, requirements, and logistical needs.\nContributing to the event service delivery team by supporting the senior Event Managers throughout the planning and execution process. \nConsult and advise on detailed event plans, including timelines, budget, vendor recommendations, and logistical arrangements, ensuring alignment with client goals.\nCoordinate all logistical aspects of assigned events, including catering, audio-visual requirements, security arrangements, and the management of event materials (swag/collateral).\nProvide consultative planning support to Event Hosts, offering creative solutions and recommendations to enhance the event experience within budgetary constraints.\nBe the primary on-site coordinator for assigned events, overseeing setup, managing vendor activities, assisting with badging, troubleshooting issues, and ensuring all operational and logistical needs are met\nConduct thorough discovery meetings with Event Hosts to fully understand their event objectives, target audience, and desired outcomes.\nReview event budgets and proactively offer suggestions to optimize spending and maximize the client's investment.\nOrganize event logistics, including décor, entertainment, catering, and all other necessary elements, ensuring they align with the event plan and client preferences.\nCollaborate with the Production Coordinator to ensure the timely acquisition of client assets for AV, production, and branding purposes.\nProactively identify opportunities for event enhancements that will contribute to achieving the desired event objectives.\nReview assigned meeting spaces to ensure appropriate allocation and communicate any space needs, changes, or cancellations to the relevant teams.\nConsistently monitor assigned event spaces and setup information to guarantee all event details are current and deadlines are being met.\nCreate, manage, and distribute comprehensive event details, project timelines, and key deadlines to all relevant stakeholders and service lines, utilizing approved internal templates.\nCollaborate closely with all relevant departments to define and manage event requirements and deliverables\nCoordinate load-in, setup, and strike schedules with facilities and relevant vendors (AV, décor, catering, security, etc.) to ensure smooth and efficient operations.\nBe motivated to incorporate creative and innovative ideas into event planning and execution.\nManage multiple Small to Mid-Scale events concurrently, demonstrating strong organizational skills and attention to detail.\nWhat We Are Looking For\n1-3 years of progressive experience in event coordination or corporate meeting planning, demonstrating a growing understanding of event logistics and planning processes.\nSolid experience in coordinating meetings and events for groups ranging from small to medium sizes (e.g., 20-150+ people).\nProven ability to work effectively with cross-functional teams and interact professionally with various levels of stakeholders in a fast-paced environment.\nA strong understanding of event objectives and the ability to align event plans with the overall vision and strategy of the Event Host and the event itself.\nExceptional organizational and time management skills, with the capacity to manage multiple tasks simultaneously and adhere to strict deadlines.\nProactive and creative problem-solving skills, with a resourceful and solution-oriented mindset.\nAdaptability and flexibility in responding to changing circumstances and evolving event demands.\nExcellent interpersonal and communication skills (both written and verbal), with the ability to build strong working relationships.\nStrong attention to detail and a commitment to ensuring high-quality event execution. \nProficiency in using event management software, Google Suite and Microsoft Office Suite.\nA calm and professional approach when handling pressure and managing on-site situations.\nMust be fluent in English.\nAbility to work on-site a minimum of 5 days a week, potentially across various building locations. This is an on-site position.\nThis role will be assigned to a primary location but will require flexibility to support events across the campus as required.\nFlexibility of hours, must be willing to work mornings, evenings, and potentially weekends as needed to support event schedules.\nAt FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That's why we offer a range of benefits and perks to support your personal and professional growth\nPrivate Medical Insurance with BUPA from day one\n28 Days Annual Leave PLUS Bank Holidays\nPersonal Volunteer Day\n20 Days of Sick Pay each Year\nEnhanced Parental Leave (Maternity & Paternity)\nWellness Stipend\nComplimentary access to Headspace, Rocket Lawyer & Maven\nLife Insurance\nEmployee Assistance Program (EAP)\nCycle to Work Scheme\nSeason Ticket Loan\nMobile Phone Allowance\nPension Scheme Enhancements\nDiscretionary Bonus Structure\nGlobal Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.\n#LI-TS1 #LI-Onsite\nFIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. 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